10 ways SAP Business One ERP makes your job easier

If you’re looking to increase the efficiency of your business, you may have heard of SAP Business One ERP. It’s a software designed to help small and medium-sized businesses better manage their finances, inventory, sales, and customer relationships. It’s also one of the most popular ERP systems available for this type of business.

The first thing to understand about SAP Business One is that it’s not just a piece of software. It’s a complete business management system that integrates multiple applications into one easy-to-use interface.

In this article I’ll break down the top 10 ways in which SAP Business One can make your job easier. In no particular order, here we go:

1. One solution to rule them all

All of the people in your office are human capital.

They’re that one employee everyone’s friends with, that coffee snob who can’t stand the smell of coffee on an entire floor, and the receptionist who always has a positive attitude despite her hours being cut. They’re all different, but at their core they’re all the same: valuable members of your workforce. To keep them happy and engaged, it doesn’t hurt to go above and beyond to keep them happy. Here are some ways you can do just that—one solution to rule them all!

2. Efficiency & automation

Now that you have the tools to manage your organization’s diverse and fast-moving business processes, let’s look at some of the ways SAP Business One can help boost your efficiency.

Make data extraction easier

With the right software, organizations can:

  • Automate tasks and workflows – reduce manual workloads and empower teams to focus on more strategic initiatives
  • Automate reminders – eliminate tasks that involve chasing people down for information they don’t have or forgot to send
  • Automate business processes – gain efficiencies from simplifying complex processes so you can spend time on performing value-added activities instead.

3. Collaboration

  • Collaboration

Collaboration is a great way to increase efficiency and productivity in your workplace. It’s also a great way to get ideas from other people, as well as help manage projects. These are some of the many ways that SAP Business One ERP helps you with collaboration:

  • Access to real time data
  • Personalised dashboards
  • Create workflows

4. Innovation

  • Because they are tied together, SAP Business One assists you in developing and improving products and services.
  • The software also helps you create new ways of doing business (internal operations) and delivering value to customers (marketing).

5. Analytics & reporting

  • Analytics and reporting go hand in hand.

With SAP Business One, analytics and reporting are the same thing. With embedded advanced analytics, you can generate reports on the fly with just a few clicks of your mouse.

SAP Business One is powerful and flexible enough to support sophisticated analysis for any user across any department, yet it’s easy enough for everyone to use on a daily basis.

It’s also secure and mobile, so you can view reports from anywhere with an internet connection, while ensuring that only authorized individuals can see the data they need to see—and no one else!

6. Easier decision making

You have access to reports that show real time, up-to-the minute information that helps you make better, easier business decisions.

You can run reports on your mobile device and be informed wherever you are. Your mobile device becomes a powerful tool to help you make better decisions.

7. Easier inventory management

Inventory management is a complicated task, but with the inventory module in SAP Business One, this process will be a breeze.

The inventory module is specially designed for your company to efficiently manage your supply chain and warehouse processes. You’ll be able to track items from purchase order through sales order and shipment.

The software also allows you to create barcodes for each item you carry so that you can easily track your goods throughout the supply chain.

Warehouse managers will also enjoy being able to see all of their items on map views, which are conveniently color-coded by status.

8. Easier product management

Product management is easier because you can:

  • Create and maintain products and services, bills of materials, and production processes
  • Create sales quotations, sales orders, delivery notes, invoices and return orders related to the product
  • Update the information on distributed products using mobile scanners

9. Easier financial management

The Financial Management module gives you the tools you need to track financial data, manage cash flow, and gain business insights.

With SAP Business One, you can view financial reports in real time, analyse performance with dashboards and graphs, and plan for the future more accurately-no more waiting for outdated information.

10. Reach new customers & markets with e-commerce capabilities

E-commerce is a no-brainer way to grow revenue, but it requires the right technology to help ensure a seamless shopping experience.

SAP Business One ERP helps you expand your business with integrated e-commerce capabilities that are simple to set up and easy to use.

You can manage your online operations from within SAP Business One and share information with your online store by using the customer portal or by integrating SAP Business One with an existing e-commerce platform of choice such as Shopify, Storefront Cloud by EDI, Magento, or BigCommerce.

The commerce module provides you with the tools you need to manage multiple online stores from a single platform.

You can use it for online sales through social media platforms or your own webstore, enabling you to sell anywhere at any time for real time inventory management.

Overall, SAP Business One is a very powerful program that helps businesses work smarter. By taking a look at these ten ways it can make your job easier, you should have a better understanding of how Business One can help to enhance your business.

To better understand the benefits of SAP Business One for your business, contact us today!

SAP Business One support: choosing the right partner for your business

Selecting a provider of SAP Business One support services is critical to your success with SAP. The right partner can make all the difference in the world.

As long as your software continues to meet the needs of your organization, you will be happy with its results. However, when you need assistance or encounter a problem with SAP Business One, choosing the right SAP support services can make all the difference. The best SAP support services are provided through a partnership that truly understands your business and its challenges.

Why should you select an expert partner for SAP support services? The best partners can provide more than just technical assistance when you encounter problems with your software. A good partner also understands what it takes to help a small business decide whether SAP is indeed the right choice for their company and how to implement ERP software in a way that meets their specific needs.

Making the most of your SAP software and technology solution requires choosing the right partner to work with you every step of the way

Knowing the experience, level of expertise and breadth of services offered by a provider of SAP Business One support services is critical to your success with SAP. If you do not have an in-house IT team that is knowledgeable about the software, or if you are looking to supplement existing IT resources, then choosing the right partner to work with you every step of the way is essential.

Needless to say, making an informed decision on who will provide support for your SAP software must be done based on many factors – from level of experience and breadth of services offered to access to knowledge bases and overall value.

Here are some tips to help you choose your next SAP Business One partner

Looking for the right SAP partner to work with your company? Here are some tips to help you find “the one.”

Know Your Company’s Needs

The first step in finding the right SAP partner is understanding what it is your business needs. Do you need help migrating your data and operations to the cloud? Do you need help implementing SAP Business One or upgrading your current version? Do you need a solution that can handle all of these and more? Knowing exactly what you’re looking for will help you find a partner who’s perfect for you.

Start With a List

There are over 7,000 partners in the SAP PartnerEdge program. That’s far too many to sift through individually, so do yourself a favour and narrow down your options by creating a list of possible matches.

Once you’ve decided on your priorities, pull up the official list of partners in the PartnerEdge program and search for those who fit your criteria best.

Narrow down that list by eliminating those partners who don’t have experience or expertise in the areas most important to you, such as SAP Business One or data migration. You can also look at the scope of their services—do they offer professional services, technical support, or both?

Consider their experience

How long have they been working with SAP? What kind of companies do they work with? Do they have any case studies or client testimonials for you to look through?

Check their qualifications

Is there a certifying body that your preferred partner should be registered with?

The SAP PartnerEdge program is one such organization. This certification is not easy to attain and gives clients the peace of mind that their support partner has the right level of expertise.

Get references

It’s always a good idea to check in with a few previous clients and see if their experiences were positive.

For example, did they find their support partner responsive? Did they work quickly and efficiently? Call them up or send an email — most people are happy to share their experiences with others who may be embarking on the same journey.

Look for industry expertise

SAP is often implemented in highly specific ways to meet the needs of a particular business. A business solution that works for one company may not be useful to another organization, even if they compete in the same industry.

For example, a manufacturing company that makes furniture may need support with logistics and supply chain management solutions, while another manufacturing company might have very different needs.

If your business is part of a particularly niche industry, it pays to find an SAP partner who has experience in that field.

They will know what exactly what you need in order to grow and they may already know how to solve some of the common problems you face.

Understand a service provider’s level of service

Make sure the service provider can offer an excellent level of technical support, especially if you’re not an IT expert yourself. Ask them about their support services and how quickly they can respond to problems.

An important question to ask during any IT partnership is “How will my employees access help?” If you need support 24/7/365, make sure your SAP partner has people available around the clock – so you don’t suffer through downtime or delays if something goes wrong in the middle of the night or over a weekend.

You might want an on-site team for regular maintenance and upgrades, or simply a contract where someone responds to support calls when something goes wrong. Either way, you should be clear about what services you need from them before signing any contracts.

Determine how much collaboration you need

Some vendors do most of the work themselves, while others are more collaborative and hands-on when helping businesses implement their solutions.

Your organization may have strong internal IT staff or existing software development resources that could handle implementation on their own, but if not, it’s important to make sure whoever handles implementation is going to provide adequate support throughout the process.

Expect innovation from your SAP support provider in three key areas

Find a provider that is committed to doing more than simply providing technical support for your SAP products, and instead will help you to continue innovating and growing your business. The right partner should be able to demonstrate expertise in three key areas:

Have an eye on the big picture

Your SAP software is just a part of your organisation’s wider IT ecosystem. A good partner will understand this, and will have the knowledge and expertise to support all of the other systems that make up your IT environment.

Support should enable growth and innovation, not just address problems as they happen. Look for partners that are knowledgeable about the latest technologies that could help you expand your business, such as AI, IoT, blockchain and more. These solutions can take your business to the next level.

Bring value today

Technical support is important, but it’s not enough on its own. A good partner should be able to bring value in other areas such as training and development, consultancy, customisation, managed services and more innovation!

A good partner will understand how important it is for your organization to run smoothly and efficiently, so when issues arise they need to be addressed quickly and effectively.

Find a provider that has a clear plan for how they will assist you with any issues you encounter with your SAP Business One environment, so you know exactly what kind of service you can expect from them.

Help you innovate

The world is moving at breakneck speed, so it’s more important than ever to be able to evolve quickly and stay ahead of the game. A good partner can help you do this by providing innovative solutions that capitalise on emerging

Ask: How does the company demonstrate its commitment to future-proofing your business? Do they offer roadmaps outlining how their services will evolve alongside your business needs and new technological developments? Are their consultants certified in the latest SAP products and services?

Choose a provider that is thinking about tomorrow – and brings value to today

A great SAP Business One support partner can help you scale your business with technology. They’ll be thinking about tomorrow, while still delivering value today.

Your partner should be able to help you plan for the future, with technologies that bring the best innovations in ERP and cloud computing to small and midsize businesses.

They should also be able to advise you about new technology trends and how they might impact your business – particularly as these technologies become commonplace in a wide range of industries.

To find a partner like this, ask if they have experience integrating other systems like CRM or eCommerce products – and if so, whether they built an interface from scratch or used an existing one from a third party.

If it’s the latter, do their team members work closely with that third-party provider on an ongoing basis? Do they have any proof points (like case studies) for successful implementations?

Choosing the right Business One support partner is critical when it comes to getting real value out of your investment in SAP.

Everyone knows that selecting the right partner is critical to getting real value out of your investment in SAP software. This is especially true for an ERP solution like SAP Business One.

By using SAP Business One to run your business, you can expect to enjoy many benefits, including improved profitability and growth, as well as a reduction in risk and complexity. However, you must have the right implementation partner to help you get there.

The wrong implementation partner will not only cost you time and money, they could actually cause you more harm than good. You’ll be wasting money on their fees; they may even make mistakes that will cost you even more money to fix later. They could even cause irreparable damage to your corporate image or place your customers at risk of losing their personal information.

On the other hand, the right partner will help you get the most value out of your technology investment. They will be able to implement it faster and more efficiently than anyone else. Because they understand how SAP Business One works, they will be able to customize it and integrate it with other systems quickly and easily.

Most importantly, your company’s reputation won’t suffer from working with them because they work hard to maintain stellar customer satisfaction ratings from their clients.

At Signum Solutions, we take the time to listen, learn and understand what you want to accomplish with SAP Business One. We then work with you to develop a plan for implementing or upgrading SAP – one that aligns with both your business goals and your budget.

We also provide ongoing support for both you and your team. Our goal is to make sure everyone is fully trained on how to use the software effectively so that you can gain the greatest return on your investment. Download our SAP Business One support services guide here

ERP, the ultimate business management solution

Quick question: what is ERP? – It stands for Enterprise Resource Planning, and it’s the ultimate business management solution.

ERP is a suite of integrated applications that enable you to manage your business processes in real time across all departments and functions, from finance and accounting to sales, inventory, production planning, manufacturing, customer service—the list goes on.

With one shared source of information available to employees across the organization (think of it as “one version of the truth”), you can gain better visibility into your operations and make smarter decisions in every area.

And because it’s one fully integrated system—not just a hodgepodge of applications patched together with custom code—your data flows seamlessly throughout the system so everyone works off the same numbers.

Plus, things are easier to maintain because there are fewer interfaces between systems that need updating or fixing when things go wrong.

Plus ERP is modular software—you can start by implementing just a few pieces of functionality before expanding later on with additional modules when you need them most.

How to choose an ERP system

Choosing an ERP system is a critical decision. Before selecting a solution, keep the following in mind:

  • How will this impact your company? In order to get the full value of investing in ERP, you’ll want to ensure that it’s used across all teams and departments. While the project may be spearheaded by one department or team, everyone who works for your organization should be able to benefit from an ERP system so that you can reap the maximum gains possible. Therefore, when searching for an ERP partner, consider how each solution will integrate with your employees and meet their needs.
  • Does it have room to grow? One of the primary benefits of implementing an ERP system is its ability to adapt as your business changes and grows. When evaluating your options, think about how each system will support you in the long run—will they allow you to scale as needed while optimizing costs?
  • Will it play well with others? In today’s increasingly digital world, there are plenty of other solutions companies are using alongside their ERPs—everything from CRM software and marketing tools to workflow management solutions. Since having all these different systems working together is important for improving efficiency and productivity, ensure that any potential solution can easily integrate with other solutions you’re currently using or anticipate needing in the future.
  • Consider total cost of ownership (TCO). The TCO includes more than just subscription fees or upfront licensing costs; it also includes expenses such as hidden fees (like training) or additional hardware/software costs incurred when implementing a new system (in addition to customizations which may be required). Although initial sticker shock might cause vendors’ solutions that have higher TCOs seem less expensive at first glance, paying more up front could mean saving money overall down the road

10 of the most important benefits of  using ERP as a business management solution 

The benefits of ERP systems are so numerous and spread across so many different business departments, they’re hard to measure. Still, most companies that implement such a system see significant improvements in the operations and management of their enterprise.

Here are 10 of the most advantageous benefits an ERP system can provide.

  1. Completely customizable data management

ERP software helps you organize, store and manage all types of data. You can customize the software to meet your needs and those of your users, assigning different rights and permissions for each user’s role. The possibilities for customization are endless — and very useful in practice.

  1. Automated workflow

You can use an ERP system to automate certain workflows, such as purchase orders or invoicing. Automating these tasks saves time and eliminates human error that can occur when managing complex systems manually.

  1. Centralized data management

With ERP software, you can centralize all company-related information in a single database. This makes it easier to access the data you need and ensures the integrity of your data throughout the organization. When everyone is working with the same information and storing it in one place, everyone’s on the same page!

  1. Improved security and risk management

The term “enterprise resource planning” is often used in the same way as “enterprise risk management” even though they have little in common on their surface. Only if you dig deeper will you realize they’re two different things.

  1. A single data source of truth across the company

You need to combine all your business systems into just one enterprise resource planning system. Without this, it’s difficult to see the big picture and make decisions based on all the data collected across the company’s operations or all its departments.

  1. Improved communications and coordination

The more people involved in making decisions about an important task, the more chances for mistakes — which is why in an ERP system all departments are integrated into one place, so it’s easier for everyone to get involved with decision-making processes.

  1. Better decision-making capabilities

ERP provides real-time access to actionable data that lets managers make informed decisions quickly. This is especially useful during times of uncertainty when it’s essential to act fast while managing risk.

  1. Greater insight into the supply chain

ERP gives companies a better understanding of how their supply chains operate with visibility into operations from procurement through to fulfilment.

  1. Improved financial performance

Data integrity and control over its accuracy help businesses streamline their processes and improve financial performance by reducing operational costs, improving cash flow and increasing revenues.

  1. More accurate inventory control and product tracking

ERP systems enable companies to track inventory in real time, which can increase efficiency when it comes to meeting customer needs like split shipments and drop shipping.

Hidden costs to watch out for when choosing an ERP system

ERP systems are a powerful business management solution. They allow you to streamline all of your business processes into one central system, which in turn helps you cut costs and improve efficiency across the board.

But before you race out to pick up the first ERP system you see, let’s pause for a moment. While ERP is an incredibly useful tool, it’s not a miracle worker. And just like any other tool, it comes with a cost.

Before implementing an ERP system, you need to be aware of all the costs involved. These include consulting fees, customization costs, training costs, cloud hosting costs (if applicable), ongoing maintenance and support costs, replacement/upgrade/migration fees and more.

Now that doesn’t mean returns on an ERP investment aren’t possible—they are! But just as with any major acquisition for your business, it pays to understand all the potential associated costs of ERP implementation.

Why should your business switch to an ERP system?

Why should your business switch to an ERP system?

  • ERP systems help track real-time data, enabling companies to make faster and more accurate decisions with greater insights into their business.
  • A cloud-based ERP allows businesses to access information from anywhere in the world using any device. This makes tasks like entering new sales orders and tracking inventory much simpler and easier to manage.
  • With a modern user interface (UI), employees can work faster without the need for training on how an application works. The UI also helps streamline workflows across departments so that everyone has access to the same information when they need it most—whether it’s managers who want a holistic view of their businesses or customer service reps who need quick answers while speaking with a customer over the phone.
  • Artificial intelligence (AI) is being integrated into many aspects of business today including HR, marketing automation (MA), sales operations management software solutions, finance management systems which offers features like predictive forecasting based on historical data points; customer relationship management platforms that leverage AI-powered chatbots for lead generation and support tickets among others!

How will your business transform with an enterprise resource planning (ERP) system?

  • Your company will be able to communicate in real time.
  • You’ll have access to real-time data about the health of your business at all times.
  • You’ll see improved productivity across the board.
  • You’ll be able to make better, more accurate decisions that impact the bottom line.
  • ERP systems often lead to increased profitability. (Many businesses see a return on their investment within just two years.)
  • Your customers will enjoy improved service as a result of your company’s efficiency boost

Your business will see significant improvements with new technology

There are many ways an Enterprise Resource Planning system can help you manage your business, but these are the most common and important:

  • Better decision making
  • Improved efficiency
  • Improved business management
  • Improved collaboration
  • Improved customer service
  • Improved business processes
  • Improved supply chain management

The final word is that ERP can be a great tool for enabling an organization to maximize its potential.

Hopefully, we’ve given you a sense of what an ERP solution is and why we feel it is the ultimate business management solution, and some of the key benefits for it. Now it’s up to you to decide what’s right for your business.

But either way, it’s worth looking into ERP as a business management solution if you think that it could help make your business run better. After all, a tool for improving several aspects of your operation is well worth looking into if you want to grow as an organization.

To learn more about SAP Business One ERP and the benefits to your business, contact us today!

 

How to choose the right warehouse management software for your business

When it comes to choosing the right warehouse management software, there are a number of factors to consider. Take your time and do research before making any decisions on which software is right for you. Your business will benefit in the long run.

While it’s easy to assume that “warehouse management software” refers to one single type of software, in reality it encompasses a wide range of products that serve many different purposes. You can purchase systems that help you manage your inventory, or help you keep track of your assets, or even just help you make sure your computer network is running smoothly.

One of the most important things you can do when looking for a warehouse management system is to determine what kind of software will best serve your needs. There are many different types of software out there, so take the time to look at what each one has to offer before making any final decisions on which one will work best for you.

In this article, we will highlight the major things you need to be looking for, and how to choose the WMS that suits your needs best.

Know your business goals and processes

  • Begin by understanding the business processes your warehouse management system will be asked to support. This means looking critically at how things are running right now, and how you want them to run in the future.
  • Know your business goals. What do you need your WMS to do? Increase productivity? Improve efficiency? Clear bottlenecks in order fulfilment? Your WMS will only be a success if it helps you achieve these goals within your warehouse.
  • Understand what problems you’re trying to address: Do you have inventory visibility issues? How about order processing or picking issues? Is tracking and shipping adherence an issue for you right now?

Consider your existing systems and workflow

  • Map out your processes. Take a close look at how things are done and what needs to be improved. Are you using barcoding or RFID? What about pick-to-light displays? Does your current workflow make sense?
  • Consider your company’s strengths and weaknesses. Which ones could be improved with the right warehouse management software?
  • Consider the technologies you’re currently using, both in the warehouse and elsewhere in your business (like enterprise resource planning software).
  • Consider your existing staff. How long have they been there, what’s their expertise level and what would it take to get them up to speed on new WMS capabilities? What kind of training would you need to provide?
  • Consider other factors that may impact how well certain WMS solutions will work for you. These include:
  • Your current warehouse layout
  • Your warehouse’s location (is it in a remote area?)
  • The size of your warehouse (big or small)
  • Your warehouse’s hours of operation

Think about the future of your business

You’re thinking of buying warehouse management software (WMS) for your business—but it may not be as easy as picking the first item on the shelf that looks appealing. The WMS you choose today is a long-term investment that will likely be with you for many years to come, so it’s important to pick wisely.

To see what I mean, think about the last time you had a carburettor replaced in your car. You could’ve just had a mechanic swap out parts but do nothing else. However, if you wanted to ensure the car would continue driving smoothly over time, you probably decided to take care of some other engine components during the visit.

A situation like this may seem unrelated, but I believe there are important parallels when it comes to choosing a WMS: It’s definitely worthwhile to consider what else needs maintenance while your software is being changed out.

This thought process may also be helpful if you’re planning major business expansion in the future or have complex needs right off the bat. Take into account factors like how well a WMS might scale with your business and how easy or difficult it would be to migrate data into one system from another if necessary.

Focus on customer service

It’s an unavoidable truth: No matter how carefully you plan, it’s not possible to be perfect.

It’s also true that the only way to ensure a customer is happy with your products or services is to actually provide them. After all, customers can be fickle; they’re unpredictable, and sometimes they just don’t get what you’re trying to do.

For example, if you want to get people excited about your business and share why you believe in the company, but don’t want to tell them exactly what kind of products or services they’ll receive when they come back for their next purchase (because the potential customers might change their mind), then maybe it would be a good idea to choose a warehouse management system that allows customers to buy in stages.

In other words, a staging system allows customer intent data like customer demographics and feature preferences to drive sales instead of simply triggering purchases based on inventory availability at the time of sale.

The most important thing when looking at these systems is workflows between departments. The more workflows are available in place today, the better off your business will be tomorrow.

Ensure your supplier is the right culture fit

Make sure you and your supplier are a good fit for each other

This is an important one. Every business is different, with its own culture, processes and strategies; so it’s essential to choose a supplier that can adapt their systems to suit the individual needs of your business.

Your supplier should be able to work flexibly with you to design and create a solution that works exactly as you need it to. Speak to them about how they will approach this process and in what ways they can tailor their system to meet the unique requirements of your business.

Don’t forget to plan for dashboard and reporting integration and data management

This means that, in order to capture the full potential of your warehouse management software, it needs to be able to seamlessly integrate data with other tools you use.

Some WMS will have built-in dashboards and reporting tools for data visualization. In some cases, however, you may need to use a separate business intelligence (BI) or analytics tool.

Look for a WMS that can seamlessly integrate with your BI or analytics tool of choice so that you don’t have to double-key data from your WMS into another system.

We know there are a lot of options to choose from and that it can be difficult to decipher what warehouse management software can do for your company.

With all these different systems on the market, you need extra time and energy to find the perfect match for your business—but it’s worth it.

Having the right system in place gives you access to valuable insights that will help you better serve your customers.

The key takeaway here is that no two businesses are identical, and every organization has different needs and objectives.

The warehouse management system is meant to serve those goals, so take your time choosing each feature so you can find one that works best for your business.

For guidance and advice on choosing a warehouse management system for your business, give one of our industry experts a call today!

 

Why digital technology is important for businesses?

Digital transformation is the integration of digital technology into all areas of your business, fundamentally changing how you operate and deliver value to customers.

It’s also a cultural change that requires organizations to continually challenge the status quo, experiment using new technologies, and get comfortable with failure.

Digital transformation brings together people, data, and processes to create value for customers and employees and more effectively compete in an ever-changing digital economy.

Digital Transformation is crucial for the growth of your company.

Digital Transformation is essential for the growth of your company. Why is that?

  • It gives you a competitive edge over other companies that are trailing behind in modern technology.
  • It helps you save money because it helps improve efficiency and increase productivity. Analytics can help to spot opportunities for optimization and automation, leading to reduced costs across the board.
  • It creates more value for your customers, helping them get better services from enhanced data processing power and reduced downtime from IT issues. Your customer-facing teams will also be able to use data to personalize the experience for your customers, making them more likely to stay loyal and recommend you to others.

The most important of all is Customer experience.

A digital transformation strategy is not an option but a must for any business to be successful in the long run. The most important of all is customer experience.

Customer experience has now become the key differentiator. It means the customer’s perceptions and feelings about your business when interacting with your brand, products, or services.

Today’s customers expect more from businesses; more personalised services, more convenience, more value for money; thereby building better relationships and loyalty to their brands. This demands businesses to transform themselves digitally in order to deliver customer experiences that meet or even beat those of their competitors.

The customer journey begins way before they are even customers of yours and goes on after they cease being your customers. This customer journey is what customer experience is all about.

Keeping up with digital transformation is absolutely necessary if a business wants to stay competitive in today’s market.

Digital transformation is the process of adopting digital technology to transform services or businesses, through replacing non-digital or manual processes with digital processes or replacing older digital technology with newer digital technology. This will help you get an idea about why digital transformation is important for businesses and what all it includes.

There are many benefits, like improved customer experience and business agility to name a few, when we go for any new technological solution in our business.

However, there are some challenges that need to be addressed while implementing the new solution.

  1. Technology Dependency:

Digital transformation is not just about implementing a new IT solution. It is more than that.

Any business must have a clear understanding of the technology requirements of its employees before they implement a new solution. It is important for any company to know if they have the right infrastructure and resources to support the technology requirements of its employees.

Digital technology can be a blessing, but it can also be a curse. Organizations have to understand that their business depends on technology, which means that even a small mistake can cost them a lot of money and reputation in the market.

  1. Productivity Loss and Training Issues:

Implementing digital solutions in an organization may cause productivity loss because all employees will have to go through training for using the new system or software application. Also, it may take some time for them to become comfortable with the system and perform tasks efficiently. This can be problematic for businesses as productivity loss can affect their revenue generation activities directly.

  1. Security Threats:

Digital transformation involves implementation of newer IT solutions, which means that there could be security threats too. Hackers are smarter these days, and they can hack into your network anytime if you don’t have an updated antivirus installed on your computer systems or strong passwords

Many companies miss out security risks when implementing a new solution because of lack of awareness and experience in this field. So, it is wise to have an experienced team when implementing any new solutions in your organization.

  1. Compatibility Issues:

You need to ensure that the new application that you are planning to implement is compatible with your current infrastructure and legacy systems.

You cannot always afford to change your existing infrastructure and legacy systems, especially if they are working fine. Hence, you will have to select solutions that can seamlessly integrate with your existing system without causing any issue or disruption in crucial work processes.

The new solutions should also be aligned with your project goals so that its implementation does not cause any disruption in achieving your project goals.

  1. Inability to Retain Legacy Systems

One of the major issues faced by organizations during digitalization is the inability to retain their existing systems. Organizations merely switch over to new technologies instead of integrating them with their existing systems because they think it’s easier and more cost-effective. However, this leads to issues like compatibility.

  1. Data migration issues

Data migration issues are often cited by executives as being the main hurdle for implementing any new solution. You need to be able to migrate your data from your current system to your new one with limited downtime and minimal disruption.

This can be quite a challenge depending on how much information you’ve got on your current system

  1. Lack of business case for change

Many organizations don’t have a clear business case for making changes in their organization. In order for them to justify such changes, they need to show how it’s going to benefit their organization in the long run.

Digital transformation is a fundamental change in how an organization uses technology, people and processes to deliver more value to customers, partners and employees.

Here are some benefits of Digital Transformation:

Improves Customer Experience

Businesses can leverage digital technologies like Big Data and Artificial Intelligence to deliver improved customer experience. They can use the gathered data to predict customer behavior and purchasing patterns. These predictions help businesses to improve their customer service and sales.

Increased Customer Engagement

Digital tools like social media platforms provide a great platform for businesses where they can engage with customers directly. Businesses can also add chatbots on their websites that allow customers to contact them in real-time. This helps in building stronger relationships with customers and increases their loyalty towards your brand.

Enhanced Employee Productivity

By enabling employees with the latest digital tools like cloud-based applications and smartphones, businesses can improve employee productivity significantly. Also, new collaboration tools enable employees from different departments to communicate easily.

Customer Experience

Digital technologies can be used to engage with your customers and provide them with a personalized experience using their own data. Digital Transformation helps you to understand the customers better and attract them to your business.

Automation and Optimization

Digital transformation allows businesses to automate repetitive tasks and optimize the process so that they can function more efficiently without any errors. It also helps businesses save time, effort and money.

Better Communication

Digital transformation makes communication between employees and departments easier within the organization as well as outside of it. This can improve productivity as well as employee engagement.

Today, most companies are digital to some extent, but there’s a spectrum that ranges from those that are basically paper-based to those that are completely digital and moving at the speed of the Internet.

But one thing that’s certain is that if you’re not digital now, you will be in the near future. Why? Because your competitors will be.

The race toward a digital future is well underway, and it’s time for you to start running.

 

To understand more about the advantages of Digital technology for your business, contact one of our friendly team for a chat!

How Flexible is your Business Software?

Business software is designed to support your business processes

ERP stands for enterprise resource planning. It’s software that manages a company’s financials, supply chain, operations, commerce, reporting, manufacturing, and human resource activities.

ERP software is designed to support your business processes, including the way your organization does its day-to-day work. This means that ERP software is flexible enough to help organizations of all sizes and types.

One of the key benefits of ERP software is that it can be customized to meet the unique business needs of organizations.

This allows businesses to shape their technology so it supports (rather than hinders) their operations, helping them maximize productivity and profitability.

For example, if you sell items through a number of different channels, your ERP system can be customized to support whichever sales strategies you choose.

It’s also possible for ERP systems to accommodate a variety of warehouse configurations and shipping methods so that they reflect how your staff performs its work on a day-to-day basis.

When choosing an ERP system for your company, make sure you select one that fits in with your existing processes (or one you plan to adapt as part of an improvement initiative).

With some research and careful planning, it’s easy enough to find an off-the-shelf solution with all the features you need.

Do keep in mind though that many companies will be able to benefit from at least some customization—particularly when it comes to things like ecommerce integrations or accounting system linkups—so consider this as part of the selection process too.

ERP software should adapt to your business process, not the other way around

The last thing you need is for your ERP system to be handling things in a way that makes it more difficult for you to do business.

Your ERP software should be flexible enough to meet the unique needs of your business and its customers, instead of trying to make you change the way you do things because it’s easier for the software.

Whether you want specific information about work orders or need to see a comprehensive inventory report, ERP software should make it easy for you to run customized reports—instead of forcing you to make do with reports that don’t show you exactly what you’re looking for.

You don’t want to be limited in terms of growth

As your company grows, you want to be able to add users, modules, and integrations as needed.

An ERP software that doesn’t scale with you is a pain in the neck. Think about it—does anybody at your company like feeling like they’re hitting their head against a wall? Of course not.

So why would you limit yourself with an ERP that won’t grow at the same pace as your business? You wouldn’t.

That’s why you need a solution that can keep up with your team AND expand with you as you add employees, move into new areas of interest, or start collaborating more often with other businesses in your industry.

Whether it’s adding users, modules, or integrations, you should have the freedom to do so without any extra steps on your part—other than clicking a few buttons and waiting for it to happen.

Why should something so simple be such a hassle? It shouldn’t. And it’s not when you choose an ERP software that scales with you and gives you the flexibility to grow seamlessly.

It’s all about collaboration

Collaboration means a lot of things to a lot of people. But when we think about it, collaborative business software is really all about helping people work together more easily.

It facilitates teamwork and allows employees to access the information they need quickly, no matter where they are or what device they’re using. And that’s why it’s so great for businesses.

Every part of your business can be improved with the right collaboration tools.

From sales and marketing to accounting and human resources, if you want to streamline processes or make it easier for employees to do their jobs well, collaboration is the way to go.

ERP software effects all parts of a company, including marketing and sales. It’s great for customer service by making it easier to store customer information and keep track of orders.

Finding the right ERP software for your business can be a challenge

I’m sure it’s no surprise to you that finding software that enables your business processes is a challenge.

You need your business software to support the growth of your company and be flexible enough to adjust with changing needs. What works for one business, may not work for another.

Your industry has unique requirements, so it’s important that your enterprise resource planning (ERP) software provider understands the specific needs of companies like yours.

Whether you’re a small-to-medium sized company or an enterprise with multiple locations and divisions, you need an ERP system designed to help your people work better together toward a common goal — all while saving everyone time and money.

Flexibility is perhaps the best quality of any software product, let alone one designed with the enterprise in mind.

No matter the industry, size of firm, or even the end goal of the business, there will be flexibility to suit your processes.

In the end, it’s up to you and your management team to determine what direction is right for your business. It’s important to consider all the facts before making a decision.

But always remember that flexibility is an important factor in any hardware or software purchase, so make sure that you’re buying something that you actually need.

At Signum Solutions, we know that finding the right ERP software for your business can a hard task.

That’s why we specialize in providing enterprise resource planning (ERP) software that is designed to maximize the efficiency of your internal operations and processes. Our product, SAP Business One, is specifically designed to provide the tools you need for success in your industry.

We understand that every business has unique requirements, so we take a personal approach to ensuring a seamless transition from your previous software system to SAP Business One. We’ll help you get up and running fast so you can start seeing benefits immediately – Contact us for more details.

 

What is SAP Business One Inventory Management?

Your business is unique and demands tools that can help you manage your inventory in an efficient manner. SAP Business One inventory management module offers a wide range of features to help you do just that!

A robust business system should be able to manage your inventory. Managing inventory is a key component of keeping track of your company’s supply chain, which is important for growing your business.

Inventory management systems help you keep track of products and materials, so you can manage your stock effectively. Maintaining stock levels is crucial to ensure that you have the right number of products in stock at any given time. This is to avoid overstocking, which can tie up valuable capital and cause a reduction in profits.

It’s also essential for avoiding the effects of under-stocking, where the demand for your products exceeds your supply, leading to lost revenue and dissatisfied customers.

SAP Business One offers a well-developed inventory management solution. The inventory component supports processes that optimize inventory management for large and start-up businesses.

It streamlines operations for businesses by managing master items and data records, among other things. Inventory management offers many additional functionalities to achieve objectives such as reducing inventory levels, lowering costs, and improving the company’s revenue.

The primary responsibility of inventory management is to manage stock already in storage, making orders and sales. SAP Business One provides inventory management for streamlining procurement processes, tracking receipts, and inventory levels in real-time.

Here are a few ways SAP Business One makes inventory management easy:

Manage Item Master Data

Manages all item data from a single screen. All details about the item can be kept in the system, including specific barcode numbers for each item.

Item Tracking

Product quantities are tracked according to their specific serial numbers, batch numbers, and expiration dates. This enables them to be tracked through their entire life cycle—from production to customer delivery—to ensure that they are always available when needed and in high demand. Having this information enables you to make business decisions based on accurate information rather than assumptions or guesswork.

Manage the financial aspects of inventory management (costs, prices)

When you set up a product master record in SAP B1, you can store all relevant information regarding costs and prices. You can enter information such as standard price and standard cost, which can then be used to create reports that show how much money your products are generating or costing.

With SAP B1’s inventory management module, you can also define specific price lists for different markets and customer groups. For example, you could have one price list for wholesale customers, another for retail customers, another for customers in different countries and so on.

In addition to product base prices, the inventory management module lets you set up discount schedules based on sales volume or other criteria.

Inventory forecasts

The Forecast Wizard helps you generate sales forecasts by product, region or customer segment. You can set up different combinations of parameters to suit your business needs. The wizard lets you see how forecasted sales change over time depending on the parameters you select, so you can adjust them if necessary. This gives you greater control over your inventory planning and helps reduce write-offs due to expired products.

Ordering tools

The Order Wizard helps you produce purchase orders based on forecasted demand, current inventory levels and supplier lead times. The tool will flag any items that are below their reorder point, as well as quantities that need to be ordered from each supplier, giving you an accurate overview of your suppliers and inventory levels at a glance. You can also use the Purchase Order Report to view all open purchase orders for a given supplier in one place.

Stock transfers between warehouses, locations and sites

The Stock Transfer Wizard lets you generate stock transfer orders based on which items are running low in which locations or warehouses. With this tool, you can move stock where it’s needed most without wasting time trying to manually identify reordering needs site-by-site.

Basic inventory information

Inventory management lets you create and update data records for all the items in your stock, including the minimum and maximum quantities needed to trigger a replenishment order. It also lets you keep track of units of measure and unit conversions (e.g., 12 pieces per box). You can choose what information to enter manually or upload it from a spreadsheet using a utility called Data Transfer Workbench. To help you manage your warehouse, the Inventory Count module lets you perform physical stock counts as well as stock takes at specific locations.

Other benefits include:

Multiple warehouses and locations – allowing you to manage your stock at different locations by creating a separate warehouse for each location

Multiple units of measurement – allowing you to keep track of your stock in different units of measurement (kgs, litres, meters etc.) per item

Full traceability – allowing you to trace an item’s history at every stage of production (purchase order, goods receipt, goods issue etc.)

Serial number tracking – allowing you to monitor individual serial numbers for each item in your inventory

Batch number tracking – allowing you to track the batch numbers assigned to each item in your inventory

Your business needs efficiency, and it needs a system that can automate and streamline its inventory and production processes. SAP Business One offers you both—and more.

As a user of SAP Business One, you can gain greater visibility into key functions like inventory, which allows you to plan ahead and avoid both shortages and surplus inventory through better planning.

This means that your business will be able to reduce costs while speeding up its delivery times, so you can meet customer demand and expectations. With a system that enables real-time updates of inventory and warehouse data, you will always have the most accurate information available to inform your decisions..

Overall, the SAP Business One inventory management functionality is extensive and will serve you well. SAP Business One includes all the tools you need to grow your business from idea to reality. Best of all, everything integrates seamlessly so that you can easily manage your inventory in real time.

To learn more about the inventory and warehouse management functionality of SAP Business One, request a demonstration with one of our experts or contact us for more information.

 

Food Distribution Software Helps Organize Food Inventory

When you’re in the food business, it takes a lot to keep your inventory organized. A restaurant or grocery store may have thousands of items to track and maintain, and that can be very complicated. Food distribution software can help.

Food distribution requires a lot of planning, organization and resources. From shipment schedules to production demand, there are many factors that contribute to the success of your business. Managing all these details is much easier with the help of automation, which can simplify tasks and cut down on errors.

To stay competitive in today’s rapidly changing marketplace, food distribution companies must focus on both efficiency and profitability. While many of these companies try to address the challenges that arise from their unique markets by deploying a variety of disparate software systems, there’s a better way to manage the complexities of food distribution software: ERP solutions for food distributors.

ERP software for food distributors can make a big difference in how you handle inventory. Here’s how:

1. Automate processes

An ERP system can automate your most essential business functions, including purchasing and inventory management. This gives you and your employees more time to concentrate on other tasks, such as expanding your customer base and making sales calls.

Automating inventory management processes can help you avoid errors, make it easier to find information and reduce the time it takes to complete daily tasks. All of those things add up to more productivity and less stress on your employees.

2. Make purchasing easier

When you use an ERP system that’s designed specifically for food distributors, you can use it to manage inventory automatically, so you always know when it’s time to order more. With the right software in place, it can even generate purchase orders automatically once stock reaches a certain level — saving you lots of time and stress.

When you know exactly what your customers want, when they want it, and what stock needs replenishing, ordering is simple. ERP systems help you manage supply chains by getting more accurate data from suppliers and keeping track of every step in the process.

3. Get better supply chain management

Inventory issues can quickly get out of hand if they aren’t properly managed, which is why so many food distributors are turning to ERP systems for help with this task

ERP systems help you maintain visibility into all aspects of your supply chain and improve oversight of operations. In addition to automating many tasks such as inventory tracking, they can also automate ordering and help you manage vendors so that you always have accurate data on the status of orders and deliveries at all times.

4. Boost productivity

An ERP system enables better workflows that allow food distributors to manage inventory more efficiently. By providing real-time data on hand, on order and committed quantities, the software helps them plan deliveries accordingly and avoid common supply problems such as overstocking or understocking.

Food distributor ERP software helps improve productivity by eliminating unnecessary work, automating processes that would otherwise require manual work, and providing access to a centralized location where all information is stored and widely accessible.

A good ERP system will automate many of your inventory management processes, freeing up your staff to work on more important tasks.

5. Improve accuracy and efficiency

Automation means fewer delays and mistakes due to human error and better coordination among different business functions that depend on inventory data, like accounting and purchasing.

The system automatically updates itself as products are moved in or out of the warehouse, so there’s no need for manual recording of transactions. In addition, it comes with barcode scanning capabilities that are necessary for high-volume operations. This means that employees no longer need to spend hours checking inventory by hand; they just have to scan each item using a scanner device which will be recorded automatically in the system.

6. Reduce waste and spoilage

Food distributors typically stock large quantities of perishable items in refrigerated or frozen storage. With ERP software tracking your inventory, you’ll know exactly how much food you have at any given time, so you’re not overstocking or letting food go bad in storage while it waits to be sold and delivered. This also helps prevent stockouts, so you always have what you need when it’s needed, whether it’s on a regular schedule or special order basis.

Overall, you’ll have a much better view of what you have on hand, so you can reduce overstocking as well as understocking of products that are essential for your customers’ needs. This can save money as well as help prevent food from spoiling before it can get into the hands of paying customers.

7. Ensure supply readiness before each delivery

With food distribution software, you can create detailed records for each item that tracks information such as expiration dates, storage requirements and special handling instructions. In addition, ERP software connects with your accounting system to provide real-time data about customer orders and your own production schedule

It’s important to send the right amount of food each time you deliver an order. Food distributors using ERP for inventory management can quickly find all orders that are scheduled for delivery at a particular time. This is especially important if you deliver perishable goods — no one wants their steak or produce to sit around too long waiting for the truck!

An ERP software solution is vital for your food distribution business in order to automate processes, make purchasing easier, and get better supply chain management. The right ERP software can help you boost productivity and ensure supply readiness before each delivery.

If this sounds like a good fit for your business, here are some more benefits of ERP software for food distributors:

Track your inventory and shipments

Food items have expiration dates, and it’s imperative that you pay attention to them. With an ERP software solution, you can easily track your inventory and shipments so that your food items never expire or reach the customer at their worst condition.

This feature saves time and money for your business. You will also know exactly when a shipment is going to be delivered, allowing you to determine when to place another order with the supplier.

Manage orders efficiently

With an integrated system from the point of sale to the point of shipping, you can manage orders efficiently across several departments through one single platform. Your online ordering system automatically sends orders from customers directly into the order management system.

This means no more manual entry into a separate system by a second team member or department. The amount of time saved in this process alone is huge.

Break down silos between departments

When everyone is using the same platform, it’s much easier to communicate across departments and share data that helps drive better business decisions.

Manage multiple product lines

ERP software allows you to run multiple warehouses simultaneously. This way, it will be easier for you to manage all your products and product lines across different warehouses or locations in one program.

Organize your processes and data into one system

You can organize everything from customer information to vendor information, product information and so on. In fact, everything from financial records to customer service information can be organized into one system with ERP software for food distributors.

The key takeaway from this should be that ERP, and specifically food distribution software, can have a major impact on your business’s success—particularly if you’re a food distributor who is currently running things fairly “by hand.” Finding a solution will take some time and effort, but it’s well worth the effort in the long run. You might even be pleasantly surprised at what you can accomplish.

So, if you’re a food distributor and your business is currently running on disparate systems or Excel, think about implementing an ERP system that will help control inventory, receive orders, invoices, and more.

There are plenty of options out there for food distribution software, and SAP Business One happens to be one of them. Like any piece of technology, it’s not the only one that can accomplish what you need done—but it is a viable option. Whether you choose this or something else, it’s worth taking the time to find a solution and organize your business more effectively.

All in all, ERP is a powerful tool for businesses of all shapes and sizes, but most importantly for food distributors, who have come to rely on technology as an integral part of their business. By partnering with a platform like SAP Business One, you can build in greater flexibility and streamlined efficiency into your daily operations.

7 Steps to Choosing ERP Software for the Food Industry

Choosing the right ERP software for the food Industry isn’t easy. There are a lot of decisions to make and multiple elements to consider that can impact your business when choosing a new ERP solution that can fit your business.

This guide will help you in your search for a new ERP solution that can fit your business so you can better reach your goals.

Step 1: Define Your Industry Needs

To implement a successful ERP solution, it is essential to define your industry needs. Do you have multiple plants or locations? Do you have a multi-tiered product hierarchy? Are you involved in packaging processes and contract manufacturing? Do you manufacture for a vertical market? Are you required to comply with government regulations? What are your other software requirements (i.e. quality management tools, electronic data interchange, regulatory compliance tools)?

You should also consider how your business differs from similar companies in your industry. There is no doubt that there will be similarities between you and other businesses in your industry, but what makes your company unique and differentiates it from your competitors?

Think about how an ERP system could help you improve these areas as well as how it could help bring up weaker areas of your business. This will help you determine if an out-of-the-box solution will work for you or if you need something more customized to fit the specific needs of your business.

Step 2.Explore Your Options

Start by making a list of what you want to get out of your new ERP system. You may uncover that you need an omnichannel solution that integrates with Amazon or Shopify, or you may find that you want an ERP system that is built on the cloud so it can be accessed anywhere on any device. Regardless of what features you are looking for, make sure they fit the needs of your company and align with your goals.

Once you have outlined the must-haves, start researching what solutions are available to you in the market. Use this time to compare different systems against each other and see how they stack up against one another. Some software for the Food Industry may offer many more features than others, but it’s important to remember quality over quantity when it comes to finding the right software for your company.

It’s also worth looking at customer testimonials, reviews, and case studies on their site or through other sources. This will give you an idea of how well they’ll work with you and connect with their customers’ needs.

When it comes to software for the Food Industry, one size does not fit all. Choosing an ERP system for the food industry requires a great deal of research and planning to find a solution that will meet the needs of your business.

Step 3. Shortlist Your ERP Options

Once you know what you want, start researching potential vendors/products. It’s a good idea to look at one or two vendors who focus on food industry solutions, and then at a few broader ERP providers with solid expertise in food and beverage industries. You can also ask fellow food industry professionals for recommendations.

A good rule of thumb is to select three vendors to evaluate. The trick here is that you should look at one vendor with a high price, another with a medium price, and a third with a lower price. That way, you’ll have options that offer the functionality you need at different prices and can make a more informed decision.

Make a list of all the features you require in an ERP solution and make sure it matches up with what each vendor offers. Shortlist those that offer the most appropriate combination of features and functionality for your business requirements.

Step 4: View Product Demonstrations

Ask each vendor for a product demonstration so that you can see exactly how their software works and whether it will fit your business needs. If you have questions, don’t hesitate to ask them during this process—the vendor should be able to answer any questions you have and give you an idea of what it would be like to use their software.

This is also a great opportunity to get a feel for the company culture and what it would be like to work with them personally. Does anything about the demonstration strike you as unprofessional or off-putting? These insights could help you decide who among your shortlisted vendors is right for your business.

Step 5: Ask Questions About the Software

Before you commit to any software, make sure you ask questions and get answers. The more questions you can ask, the clearer a picture you will have of whether this software is right for your business.

An ERP system is a significant investment for any company, so you want to be confident that it will work for your business and its unique needs. Here are some questions to help you choose the best ERP software for the food and beverage industry:

  • What are the goals of your company?
  • What challenges are you facing?
  • How will this software help solve those problems?
  • How much does it cost?
  • Is the price all inclusive or is there additional fees for training or support?
  • Will there be downtime during implementation? How long will it take to get back on track after implementation?

Step 6: Consider User Adoption and Training Requirements

We’ve identified the requirements for our new system, but that doesn’t mean the process is over! We still need to consider how it will affect our employees and customers.

How will they adopt? What kind of training do they need? Who’s going to be affected by the changes we’re making? These are all important questions we need to answer before moving forward with implementation.

As with any new system, you must make sure that users are comfortable with it. You will need to train users in how to use the new system. There may be some resistance from employees who are comfortable with the old system and do not want to learn a new one. For this reason, it is important that you ensure that employees see the value of the new system.

Step 7: Get Internal Buy-In

You’ve made it to the last step!

However, this is probably the most important one.

As with any new software implementation, you’ll need to get internal buy-in and support from your team. You won’t be the only one using the software, so while it’s important that you have a voice in selecting it, you can’t make all of the decisions on your own.

Make sure that the ERP solution you’re considering is one that will make the lives of everyone else in your company easier. Ask for feedback at every step of the process. You don’t want to find yourself implementing a system that no one enjoys using!

Hopefully, this post has given you a better idea of how to approach looking for a new ERP solution. Whether it’s the right time for you to begin a software selection process or if further consideration and research is necessary, this post can help you get started down the path towards finding the software that will enable your business to grow.

There are so many great solutions out there but you have to figure out which system is going to be the best for your business. With these seven steps you can make an informed decision and choose a solution that will help your business grow.

Our experience with SAP Business One is that it’s an excellent solution for companies within the food and beverage industry. The software provides immense flexibility, allowing you to manage your product portfolios and business operations as required by your market.

If your organisation is considering a digital ERP software solution, you might like to speak to one of our consultants to find out more about SAP Business One as a potential option.

 

What is Food Software?

If you’re a food manufacturer, there’s a good chance you’ve heard about food software systems. So, what exactly is food software?

Food software refers to the software systems used to run a food manufacturing business. This can include point-of-sale systems, restaurant management systems, and more. But let’s focus on the kind of software that most directly affects the food supply chain—food ERP, or enterprise resource planning, software.

Food ERP is a centralized system for managing all of a business’ operations—from financial data to employee information to inventory management and beyond.

Food ERP software offers integrated solutions for all of these processes, helping your company streamline operations and improve productivity.

Food ERP is designed specifically for the needs of the food and beverage industry. Since this industry is so complex and comes with a number of unique regulations, it’s not uncommon for companies to find themselves wasting time on manual processes like inventory management or quality control. Food software systems specialize in making these processes easier and more efficient.

Is ERP software right for your food business?

When you’re running a company, the last thing you want to deal with is a complicated system of spreadsheets, phone calls, and emails. And in an industry like food manufacturing and distribution, where you have to balance inventory, shipments, invoices, and more, it’s easy for your management system to overwhelm you. That’s why many companies turn to Enterprise Resource Planning (ERP) software.

Your first priority as a business owner is making sure you’re delivering the best product possible to your customers in the most efficient way possible—and ERP software helps you do that by taking care of all the little details so you can focus on big-picture growth.

How do you know if your food business needs food software?

ERP software can help your food manufacturing business to stay on top of things like inventory, orders and deliveries. The right ERP system can make your processes more efficient, allowing you to put your time and energy into what matters most: satisfying your customers.

Here are a few key signs that it might be time for your food business to consider an investment in ERP software:

You’re having trouble keeping up with orders

If you’re spending a lot of time on the phone trying to keep track of orders, it’s likely that your processes are not as efficient as they could be. An ERP system can help you keep track of orders and shipments without having to scour through multiple spreadsheets.

In fact, when Cargill noticed that its order fulfilment process was lagging behind industry standards, it implemented SAP ERP software to improve efficiency.

You’re struggling with inventory management

If you’re wondering how much stock you have on hand or where items are located in your warehouse, a good ERP system can help you manage your inventory and ensure the right items are being ordered at the right time.

Inventory control sounds like an obvious place for food manufacturing software to help. However, inventory management is a complex process that involves more than just tracking items in your warehouse.

True inventory management means ensuring you always have the right stock on hand while keeping costs down. It’s about knowing what you have, where it is and when you’ll need more.

Inventory control software could mean better cash flow, fewer wasted resources and less time spent counting things.

You’re not able to forecast demand accurately

If you don’t know how much of a product you’ll need in the future, you could end up with too much inventory or not enough of something. If this is a recurring problem, it might involve lack of visibility into the sales pipeline.

Food ERP software can give you greater insight into your sales cycle so you can produce what you need without any guesswork involved.

You don’t always meet deadlines

If meeting deadlines is a constant struggle, it’s probably due to poor planning or unexpected events throwing things off track. Production scheduling software helps streamline operations by accounting for all the details involved in your production process including materials, labour and equipment needs.

You don’t always stick to the budget

We’ve all been there — you set your budgets at the start of the year, only to realise before long that you’re not going to be able to stick with them. Tracking budgets manually is an arduous task, and an ERP system can help streamline things. With everything in one place, you’ll find it easier to keep on top of budgeting issues, and be better prepared for any upcoming periods where you need extra funds. You can also use your ERP system’s inventory management features to make sure you’re not overspending on stock, or even wasting money by holding too much stock.

You don’t know what products are selling best

The idea of having a secret menu item that only regulars know about sounds fun — as long as it’s actually profitable. If you don’t have a clear picture of what food items are most popular (or which ones aren’t), then it’s time to start tracking this data. With an ERP system, you can easily see which products are making you the most money, based on costs and sales. This gives you better insight into how your restaurant is really performing and helps identify areas for improvement.

So how can a food system improve your company’s performance?

Food ERP software can help your business by providing on-time deliveries, real-time data, and streamlined inventory management.

In today’s digital age, it’s no longer enough to run your business with pen and paper—you need food ERP software. With food ERP software, you can enter all of your customer information into one system and seamlessly manage your inventory across multiple facilities. You can also streamline your supply chain processes by integrating your ERP with available platforms like Enterprise Resource Planning (ERP) systems.

Food ERP software has evolved over the years to include features that are specifically designed for food manufacturers. These features include:

Batch Traceability: Trace the ingredients used in each batch of food you make back to their suppliers, which will allow you to notify them when necessary if any of your ingredients become contaminated or recalled for quality reasons.

This batch tracking feature enables you to track your products from start to finish, so you can follow the entire production chain from raw material to finished product and know exactly where your ingredients come from. This helps improve quality control and reduce waste because you can easily identify which batches are affected if there is a problem with one ingredient or another.

Product Traceability: Track each product from its origin all the way through production until it reaches its final destination, so you can quickly identify where any issues occur along this chain of events and correct them before they reach customers’ hands.

This product-level traceability allows you to identify a specific product by its unique characteristics such as serial number or lot number.

Warehouse Management Systems (WMS): Monitor inventory levels at multiple locations while also controlling labour costs associated with picking up orders from those.

Food ERP software has evolved over the years to include features that are specifically designed for food manufacturers. These features include:

Alerts and notifications

With this feature, you can also set up alerts and notifications to ensure that you never run out of stock or have too much waste on hand. Alerts and notifications also help you comply with regulations by notifying the applicable authorities if there is a recall or any other issues.

Quality control management

A good system should alert you if you are using raw materials that do not meet regulatory standards. An ERP should also allow you to set quality limits for finished products and run tests on product samples.

Inventory management

A reliable food management software system can automatically reorder inventory items once stock levels fall below a certain threshold. It can also help you keep track of expiry dates for perishable goods and ensure that customers receive fresh products.

Supply chain management

With a reliable ERP, you can monitor the quality of suppliers’ raw materials and ensure that they meet the required standards. The best solutions offer full traceability of all raw materials, so it’s easy to find out where any contaminated ingredients came from. You can then remove those suppliers from your supply chain until they rectify the problem.

ERP systems are designed to increase efficiency, reduce waste, and provide tighter control over your entire business.

Once you implement an ERP system, you can expect to see some of the following benefits:

Improved customer service: ERP software allows you to have better visibility into your customer relationships. You’ll be able to track data about who your customers are and what their needs are so you can provide more personalized service. Increased inventory accuracy: With an ERP system, all of your inventory information will be stored in one place. You’ll have real-time visibility into your inventory levels so you can optimize how much stock you keep on hand.

Faster reporting: If you don’t have an ERP system, pulling together reports can take days or even weeks. An ERP system makes this process much faster and easier by automatically compiling the data for you. This means you can focus less on administrative tasks and more on growing your business.

Better compliance: Regulatory compliance is especially important for food manufacturers, who must comply with strict food safety regulations. An ERP system will help ensure compliance with these regulations by keeping track of all of your records in one place and providing tools for managing audits and certifications.

Reduce operating costs: An ERP system allows you to identify where there are opportunities for your company to reduce expenses. The reduction of operating costs usually translates into improved bottom line results and better margins. For example, you can reduce inventory carrying costs by finding ways to improve inventory turnover ratios. In addition, you can reduce processing errors by automating manual processes such as order entry and invoicing. By streamlining these processes, the overall efficiency of your operations should increase as well.

Make it easier to build relationships with suppliers and vendors: Many ERP systems include features that allow you to create purchase orders, track shipments and manage inventory, making it easy to stay in touch with your vendors. You’ll be able to see what you have on hand, what you need and when your orders will arrive, so you won’t have any surprises when it comes time to fulfil a customer’s order.

Gain visibility into every part of your business: With an ERP system, you’ll be able to see what’s going on in every department from anywhere in the world. You can access reports from the field and gain insights into how your company is performing at any given moment. You’ll even be able to see how customers perceive your brand online by accessing social media analytics from within your system.

In the end, investing in an ERP system is as much about future growth and expansion as it is about streamlining your current operations. In cases like this, both are important factors to consider. It’s only a matter of deciding how much short-term improvement you can afford to sacrifice for long-term benefits.

If you’d like to know more about ERP systems and how they can benefit your business, make sure to read our case studies.

 

Signum Solutions Achieves A Double Nomination!

Signum is proud to announce that we are one of four finalists in two categories at the inaugural Halton Chamber of Commerce Awards!

The awards aim to celebrate businesses in the Halton region, and we are over the moon to be finalists for ‘Customer Commitment’ and ‘Apprentice of the Year’ awards.

Category award winners are also automatically put forward for the Halton ‘Business of the Year’ award.

The Halton ‘Business of the Year’ award is given to dynamic and financial robust organisations that can demonstrate a successful strategy, strong values combined with real ambition and vision.

Signum Solutions was founded on the principle that our customers should be at the heart of everything we do, and this has remained our focus throughout the past year, when we responded to COVID.

Our clients are always number one, and we work hard every day to ensure that their needs are met. Whether it’s a simple change to their system or providing help with a technical issue, our goal is always to solve problems quickly and effectively so that our clients can keep doing what they do best—providing excellent service and products to their customers.

We have always been committed to excellent customer service. From the day we opened our doors, we have made it a point to put our customers first.

We believe that when you treat your clients well, they will be loyal to you and that is what has happened for Signum.

We encourage our staff to take an active interest in our clients by understanding their unique needs and providing them with the best services possible for their situation.

We don’t believe in losing customers because of silly mistakes, so we make sure everyone at Signum is well-informed and supported so they can provide excellent service to our clientele without fail.

This is why we are so honoured to be recognized for the Customer Commitment award because they demonstrate how well our team works together and how much they care about doing their jobs right!

We are also delighted that our digital marketing apprentice, Matthew Healey, has been nominated as Apprentice of the Year.

Apprenticeships are a great way to get hands-on experience with a company without having to worry about the finances that come along with full-time education. They are a great opportunity for young people who want to learn new skills and prepare themselves for an entry-level job in their chosen field.

It’s no surprise, then, that Matthew Healey was nominated as Apprentice of the Year! Matthew joined Signum in September 2019 and has already made a huge contribution to the company’s growth.

Matthew balances his apprenticeship with a full-time position at Signum and being a dedicated dad to his little boy, and we’re so impressed by his hard work and dedication to learning all the skills he will need for a successful career in digital marketing.

We love that he has such a focused attitude toward his apprenticeship and puts everything into what he does.

Since joining us, Matthew has learned an enormous amount and has already made a real difference to Signum. We are proud that he is now emerging as an important member of our team and a great ambassador for our business.

The fact that he was nominated and selected as one of the finalists for Apprentice of the Year makes us extra proud of his achievements!

We can’t wait to see what possibilities await him in 2022—and beyond!

The ceremony will be held on 10th June at the DCBL Stadium in Widnes, where we will find out if Signum is a winner! We’ll have our fingers crossed, but no matter what happens, we’re thrilled to be finalists in these prestigious categories.

We hope you will join us in congratulating all finalists and winners as they celebrate their achievements which truly deserve recognition during these challenging times and we want to thank everyone who has supported us throughout the past year!

If you’re interested in finding out more about the Halton Chamber of Commerce Awards and other finalists, check out their website https://www.haltonchamber.co.uk/business-awards/

 

 

Ways ERP Software Makes Your Business Run More Smoothly

How is it that ERP software can make your business run more smoothly? And what kinds of processes do business owners need to take full advantage of the benefits that ERP software systems have to offer?

These are good questions.

The fact is, small businesses often don’t realize the extent to which ERP systems can reduce their overall operating costs, increase efficiency and productivity for employees, and improve customer service.

A lot of people don’t realize to what extent they can benefit from ERP software. They may have heard that it will help them save money, or maybe their boss told them to use it, but they haven’t experienced the full benefits for themselves.

That’s why it helps to hear about the ways ERP software can make your business run more smoothly from those who have truly benefitted from using the software.

I’ll give you a few examples of how ERP systems can maximize your company’s day-to-day processes.

Streamlines processes:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Keeping everyone in the loop:

 

Leadership within a company may have a clear idea of what its goals are, but that doesn’t necessarily mean all members of a business know how to achieve those goals. With ERP software, everyone from managers to entry-level employees has access to the same information and is aware of any adjustments made by other departments or teams.

Automating tasks:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Improving productivity:

 

The improved efficiency we just mentioned also translates into higher productivity for your company. When your team has the data and tools it needs to get its work done without disruption, that company is going to do better work more quickly. This is true for small businesses and large ones alike. Everyone does their best work when they understand exactly what’s expected of them and have the tools to accomplish it.

Saving money:

 

It’s a common misconception that ERP systems only save money in the long run because they involve some costs upfront. However, ERP systems also deliver cost savings in other ways, such as helping your team spend less time on redundant or unnecessary tasks.

Reduces operational risk:

 

An ERP system helps eliminate operational risks associated with running a business by streamlining your company’s processes and organizing data into one database. This centralization means less potential for human error, increased security and fewer redundancies. If a problem occurs, it’s easy to trace it back to its source and correct it quickly.

ERP systems integrate data from every aspect of your business, meaning there is less room for error when it comes to information entry. They also provide a central hub for all of your financial data, which streamlines reporting processes and makes audits easier.

Provides better communications, which means faster collaboration:

 

ERP software improves collaboration between departments because information is stored in one database and accessible across the enterprise in real time. This improves productivity by eliminating the need for redundant data entry and reducing the risk of errors.

ERP systems also make it easier for employees in different departments to communicate directly with each other via instant messaging or video calls, which expedites decision-making and boosts productivity.

Helps companies scale and adapt:

 

As your company grows, it becomes harder to keep track of all the moving parts. ERP software makes it easier for companies to manage multiple business functions from a single platform. It also helps organizations to adjust to change by automating processes and providing real-time updates on business activities. And because an ERP system stores data in the cloud, you can access it on any device at any time.

Provides the ability to automate:

 

Many business processes are still handled manually, which costs businesses money. With today’s advanced technology, many tasks can be automated — like inventory management and HR processes. We’ve already seen how process automation saves time and money for companies, but there’s an added benefit: fewer errors. Manual data entry is prone to mistakes like typos, which can lead to big problems (i.e., loss of revenue).

When you have an ERP solution in place, much of the heavy lifting is done for you. For example, when an order is placed online or through a third-party portal, that information is automatically sent to your ERP system. From there, it’s automatically processed with minimal human intervention. This frees up staff time that can then be used for other revenue-generating activities.

Ensures data is more visible and readily accessible:

 

When data is manually entered into multiple systems, it’s easy for errors to occur along the way. With ERP software, however, data is stored in one central database so it’s always up to date and accurate.

Data silos make it difficult for employees to share information across departments, so they often have to wait for important information from other teams — especially when it comes to inventory management and supply chain activity.

Helps you provide effective customer service:

 

Your customers deserve nothing but the best, and that includes stellar customer service. With ERP, you can manage all steps of the customer journey from start to finish, including marketing campaigns and communications, sales quotes and invoices, fulfilment and delivery, ongoing maintenance and support. This makes it easy to deliver the high level of service that will keep customers coming back for more.

Enhances inventory management:

 

Managing inventories is essential for all businesses, but if you’re a wholesaler or manufacturer it’s absolutely critical. The wrong inventory costs you money — empty shelves mean lost sales, while excess inventory means money tied up in unsold goods. With proper inventory management, you can restock just before supplies run out and avoid having too much stock on hand. ERP software reduces the risk of human error with automatic reordering based on sales and usage data. And if you have multiple warehouses or stockrooms, the system will make sure each location has an appropriate level of inventory.

There is a lot of information to take in, but hopefully this article was able to give you a clearer picture of what ERP software has to offer. Think about what you want and need from ERP software, then weigh the benefits that each option provides and decide on the best choice for your business.

With time and proper implementation, ERP software successfully optimizes your business to run more smoothly than ever before. It does everything from streamlining your supply chain to increasing productivity of your workforce and making it easier to find what you’re looking for. In short: it brings an unparalleled, unparalleled level of success to all those that commit.

The SAP Business One ERP system offers many features that make it unique and highly beneficial for current business owners and potential customers alike. Click here for more information about SAP Business One.