SAP Business One Microsoft Outlook Integration

A short introduction to SAP Business One Microsoft Outlook Integration

Microsoft Outlook integration has been a highly requested feature since the beginning of SAP Business One Office 365 functionality. This integration is now available with the latest release of the business application.

With it, you can now use a set of predefined tools to export documents, reports and queries to Microsoft OneDrive as Word or Excel files. All documents will be automatically synced online and you will be able to view them directly from your browser.

The SAP Business One Microsoft Outlook integration enables you to exchange and share data between SAP Business One and Microsoft Outlook so that you and your colleagues are kept up to date about account developments and can proactively respond to business opportunities.

The integration is coherent. You can navigate with ease and all the important details in your business, such as: sales quotes, documents, customer and partner data and much more, can be accessed quickly and with high usability.

The best part of the update is that you will find yourself working less and enjoying more productivity when it comes to business processes. Measured in user experience, the new interface will work with ease for both newbies and seasoned professionals.

Takeaway:

Businesses need real-time information to be efficient — if they wait until the end of their financial year or month, it’s too late.

SAP Business One v10 fully integrates with Microsoft Office and OneDrive, making it easy to share documents seamlessly with your colleagues while you work on the go. It also allows for more flexibility than you’ve ever before experienced in ERP with template management.

SAP Business One Microsoft Outlook integration is a solution which greatly reduces the time of users working with SAP Business One from Microsoft Office. This integration helps your employee’s work with each other and to look at data from their business processes, interactions and workflows that was not previously available.

SAP Business One Microsoft Outlook integration just makes easier for you to work all together.

Get to know the powerful product features available in the newest version of SAP Business One.

Let us show you how it can help you simplify your business processes while increasing efficiency and profitability.

How chemical manufacturing ERP solves industry challenges

Chemical Manufacturing ERP – the solution that combines proven technology with a flexible structure.

As an industry, chemical manufacturing faces unique challenges. You need to make important decisions fast with so much on the line. Though each chemical manufacturing business has different needs, most have similar software challenges.

Here’s how a chemical manufacturing ERP solution can meet your business challenges.

Managing the supply chain

Having a clear framework for gathering and sharing information about the entire supply chain can help you prepare for disruptions and quickly respond to changing customer needs. Using a chemical manufacturing ERP helps you prepare for any disruptions and gives full visibility across your entire supply chain.

Adhere to compliance and demand

Chemical manufacturing companies can expect to face a variety of changing regulations and customer demand. Failing to comply with global laws and regulations is a serious matter that could jeopardize the success of your supply chain, reputation, and bottom line.

By implementing a holistic view of your operation, you can be sure your supply chain is meeting all regulatory requirements in a safe, secure, and optimal manner.

Data management

As a chemical producer, you need to generate accurate reports quickly, ensuring that your business can respond to the requirements of its customers in just the right time. That is where an ERP system can help you.

Chemical Manufacturing ERP software enables companies to maintain a comprehensive, real-time view on relevant business processes and make their data more flexible and informative.

Recall and quality audits

It is really not a simple job to manufacture chemicals. Every step of that process is crucial in producing the desired product in the required quality. It deals with chemicals, which are inherently unpredictable.

Chemical companies must rely on data from operational processes accurately and capture it correctly. If they must recall products, they must be ready for it.

To be prepared for a quality audit, chemical companies must integrate traceability data across the business that should be made accessible to various stakeholders such as suppliers and customers during the

Using a chemical manufacturing ERP software solution with good controls can help lessen the burden of auditing for many organizations.

In today’s competitive business world, every business leader is aggressively searching for a way to gain an edge on the competition. One underutilized strategy is to streamline and automate your company’s information technology capabilities.

By investing in a chemical manufacturing ERP solution for your company, you can improve efficiency, reduce costs, get better data analytics, and increase overall profitability.

With access to advanced manufacturing analytics and the power of real-time data, you can stay ahead of the competition by getting closer to customer buying trends, vendor relationships, and industry regulations.

The SAP Business One solution for chemical manufacturers and distributors is an integrated industry platform. With it, you can track the entire shipment cycle—and beyond. You can also streamline many processes involved in running a business and integrating your enterprise systems. Find out more here

Benefits of using Business Management Software

A business management software system (or ERP) is a software package that automates business operations. It can be used for everything from retail to production and can help you work more efficiently and accurately.

Business management software has become a popular way for small businesses to run more efficiently, and many large companies continue to adopt this practice in order to reduce their expenses and cut their time for administrative tasks.

In addition, there are many specific benefits to using business management software. These include improved supply chain activities, better inventory levels, more cost-efficient manufacturing processes, and fewer errors from human data entry.

A business management system (or ERP) gives you more time to analyse and grow your business, making your business more organized and profitable—while better serving customers.

The following are the top 3 benefits of having a business management system.

Increased Productivity

One of the biggest benefits of using a business management system is that it cuts out a great deal of the time spent on administrative tasks, which is one of the most significant costs for many organizations.

Using business management software allows your employees to get more done, because it does the tedious jobs for them. They can spend their time doing other, more valuable, and meaningful work.

Improved Inventory Management

Having a quality business management software system can be very beneficial. It will help you optimize your inventory levels and make inventory control more precise, which in turn prompt you to make informed decisions. This will certainly raise your company’s profits significantly.

Real-time Reporting

With a business management system, your business will be able to gain in-depth knowledge about its financial situation. True real-time reporting can dramatically improve your business and direct access to information means faster, more accurate business decisions every time.

Summary

There are a lot of business managers that might wonder whether or not technology is good for their company. It can often be hard to tell whether the benefits of business management software outweigh the costs until you make the decision to implement.

But in reality, technology is good for just about any company no matter its size.

A business management system makes running your business easier, allowing you to focus your attention on the growing aspects of your business. It also allows you to manage finances, projects, and human resources efficiently and easily.

There are so many business management software solutions available on the market and it can be difficult choosing one that you can rely on.

However, if you’re looking for an efficient solution which will enable your business to work more effectively, get in touch with one of our Signum Solution experts today!

Reasons Why Small Businesses Should Invest In An ERP Solution

For years, many small organizations have had no need for an enterprise resource planning solution. Their needs are typically limited to the tracking of sales and financial data, as well as the provision of customer records and simple inventory management. However, the needs of a small business often change over time. As such, it is important for companies to be flexible and evolve in their approach to systems management. here we take a look at a few reasons why small businesses should invest in an ERP solution.

Small businesses often overlook ERP systems and think that the technology is only for large sized companies. However, these organizations can reap a number of benefits and advantages from using an ERP system. The following article outlines five distinct advantages that stand out above all others.

Increased Productivity & Efficiency

Maximizing productivity and enhancing efficiency is crucial for small and large businesses alike. With an Enterprise Resource Planning solution, you get the information you need to make smart, data-driven decisions.

The importance of having a right ERP solution for your business cannot be overstated. An effective ERP solution not just helps you streamline the flow of business operations but also makes important information available on demand thus avoiding unproductive effort by employees.

The hassle and manual intervention involved in accessing and utilizing the right information at the right time is saved when you have an effective ERP system deployed in your firm.

Reduce costs

Reducing the costs of your business is one of the most important goals you can have. It gives you more room for mistakes, more money to spend on marketing, branding, and recruiting, and more funds put away for rainy days! There are a lot of great ways to cut costs in your business, but one of the easiest and most effective is implementing an ERP solution.

Eliminating a large part of the administrative process is one of the common ways to reduce costs overall. With an ERP solution in place, employees are free to perform other, more profitable tasks.

Insight & Control

If you are not currently using an ERP system, chances are that your current business reporting tools do not help you to gain real insights into how your company operates and are only offering a very limited picture of the bigger picture. You may find yourself copying data from Word documents into spreadsheets and piecing them together with other sources of information in order to try and gain better visibility into important aspects of your business, such as sales, stock levels, costs and profitability.

Getting these insights into your business doesn’t just help you understand what is happening now, it also allows you to improve on future operations. With an ERP solution, you can make faster decisions, resolve problems in real-time, and improve overall operations. Knowing what is happening in every area of your business is the key to constant improvement.

Scalability and flexibility

Your small business is unique. You have different needs, resources, and goals than your competitors. That’s why it’s important to find an ERP system that supports the way you do business. A flexible ERP system gives you the flexibility to make changes as your company grows.

When your business grows, you can easily change the configuration with the help of the ERP package. And you can also add functionality to meet new requirements hence aiding businesses in their growth and expansion plans.

Better Customer Service

A major part of every small business’s goal is to acquire new customers and keep their existing customer base happy. However, most small businesses lack proper infrastructure in place to handle customer relationships efficiently and are thus losing potential revenue. Tracking customer communications when dealing with multiple orders, requests, invoices, problems, or anything else can be a tiresome process that leads to lost customers and eventually affects your business’s future earnings.

ERP solutions can help you see customer behaviour and understand when and why you lose clients. This insight helps you retain clients, get new customers, and create a culture of excellence and quality care.

Conclusion

An enterprise resource planning (ERP) solution is a business management software package that can offer numerous benefits to small businesses when implemented adequately.

While small businesses might find the initial investment costs of an ERP system daunting, the benefits to a small business on implementing an ERP solution easily outweigh the investment costs.

Rather than thinking about the cost limitations of an ERP solution, small businesses must carefully evaluate the potential returns on investment an ERP system can bring in the form of new clients, increased efficiency, scalability, and reduced costs.

Factoring in the costs of not investing in an ERP is also important. Without an ERP solution, small businesses will likely spend more on time spent maintaining their current systems, and that does not even consider lost revenue opportunities.

Download the Signum guide Tell-tale signs you have outgrown your accounting system to help you decide if it’s time for your business to invest in ERP 

Another Product Recall. Could Your Business Cope?

This week Sainsbury’s have issued a product recall of one of their chicken products, due to a packaging error. Over the past year there have been numerous recalls by all the major supermarkets. Despite regulations and precautionary measures put in place, recalls continue on a regular basis.

Managing a product recall is an extremely difficult and challenging process.  However, having the right Business Systems in place will help you minimise the risk and allow you respond quickly and effectively should your business be faced with this situation.

At Signum, we work closely with food companies looking to maintain a robust reliable solution to compliance and traceability. Our SAP Business One Industry Edition for Food and Beverage Manufacturing  is a powerful solution, simple to use and affordable. Moreover, over half of Signum Solutions’ customers operate within the food manufacturing industry, which means that we have a great deal of knowledge and expertise not only in food manufacturing system (MRP and ERP) implementation, but also in relation to the latest requirements of food manufacturing businesses.

Full Story: Food recall

To find out more about how we could help your business call 01244 676900, or click the button below or visit our resources page to discover the benefits of SAP Business One 

SMEs Are Reaping the Benefits of Simplification

Let’s explore the benefits of simplification.

According to a recent [email protected] paper, the need for business simplification has never been more urgent. Even small companies are having to become more global, outsource parts of their operations, create digital businesses that serve many channels, and meet complex tax and compliance requirements.

It’s imperative that as they grow, small and midsize companies fight the natural tendency to create complex business processes that will only bog them down, limit transparency, and rob them of the agility needed to meet demands for change. Because once these processes are in place, they are difficult and costly to unravel.

The most successful high-growth companies are forging a better path – one that will allow them to stay agile, scalable, and responsive, regardless of how big they grow.

As noted in an Economist Intelligence Unit paper, “Scaling SMEs: Building a flexible platform for growth,” many are choosing to deploy business software that supports connected, automated processes and full business transparency. And they are reaping the benefits of simpler, leaner, more efficient operations, even as they grow.

For example, to work more effectively with partners, gain transparency, and support continuing growth, many small and midsize SAP customers are deploying integrated enterprise resource planning (ERP) solutions. An ERP solution can enhance operations in ways that improve the quality, consistency, and on-time delivery of products and services. It can also provide greater visibility into purchase orders, resulting in better inventory management, data access, collaboration, and customer service. And as a result, these organisations can stay ahead of the competition – both now and in the future.

And other firms are combining an ERP solution designed for growing companies with the SAP HANA platform and analytics in order to accelerate core processes; make faster, more informed decisions; stay ahead of customer demand; and maintain a competitive edge.

These examples aren’t hypothetical. They are reality today for thousands of small and midsize firms who are realising huge returns on their investment in SAP software as a platform for growth. For example, customers have reported:

  • 67% faster monthly accounting and closing cycles (from 6 to 2 days)
  • 2–3 day reduction in days sales of inventory
  • 60% increase in operational efficiency
  • 10% reduction in operational costs
  • 67% improvement in on-time shipping to consumers
  • Automated data entry and credit card processing that saves 40–80 hours per week)
  • Vastly shorter timeframes to train new employees

These benefits of simplification are a direct result of running simpler on business software that centralises, automates, and streamlines information and processes.

To find out how Signum can help your business call 01244 676 900, or fill in the form below.

Why We All Want SAP HANA

SAP HANA is stylish and slim, with a quick and clever mind

HANA is a bit of a big deal in the world of technology, with innovators and early adopters across the world falling head over heels for the game changing solution; implementing HANA to get their businesses ahead of the herd and as a result quickly receiving the benefits of a platform that is quite literally transforming data processing forever.

Why HANA is a big deal

SAP HANA’s radically new IT architecture dramatically improves the speed of business-wide processes by integrating high speed analytical and transaction processing with sophisticated in-depth analysis, all in real-time.

What does that actually mean?

Something like your accounting or ERP system can be split back to just two processes:

  1. Recording transactional data: capturing transactions, processing transactions, classifying them, storing them and retrieving them – all quickly ideally.
  2. Analytics: whatever application program or programs you’ve used to record all of this then needs to be a source of information that will tell you about the past, present and future of your business in the form of analytics, or business intelligence, without which a business has no basis for planning or direction.

 

These processes are so different that the usual ERP systems have just always created two areas to conduct each process separately.  One’s data is then replicated and reorganised to form analysis or reports – usually by extracting, transforming or loading.  This is what takes time, causes errors and can generally be infuriating if it goes wrong or causes delays.

The difference with SAP HANA is that it supports both analytics and transactions simultaneously by keeping all of the data together, in its vast memory, all of the time.  This mean that the data can be used throughout different programs, by different people, changed, transformed and extracted in real-time – all without delays, errors or the strong urge to throw your computer out of the nearest window.

There are of course further business benefits to SAP Business One HANA, including:

  • Enhanced business process visibility and responsiveness
  • High speed data analysis at all levels of granularity, for everyone in the organisation
  • Reduction of IT ownership costs

Download the information pack: SAP HANA for SMEs

To find out more about SAP HANA and how it can benefit your SME business, contact Signum Solutions on 01244 676900, email [email protected] or for a video overview, see the SAP HANA Video