Cloud-based SAP Business One: Is it the right choice for your business?

For many businesses, especially small ones, the cloud is often seen as the great unknown. But this shouldn’t be the case. In fact, with a cloud-based SAP Business One solution you can get a host of benefits that are great for your business.

In the past, if you wanted to run an ERP solution like SAP Business One, you had to buy and install all of the hardware in your office and then host the software yourself. The problem with this model is that it is time consuming and resource intensive and can be expensive.

If your company has multiple branches around the country, or even around the world, then you need a server for each location. This means that you need more than one set of servers, and a whole lot of IT support.

The key benefit of cloud-based SAP Business One is that it makes it easier for companies with multiple locations to centralise their business processes and improve efficiency. This means that all employees can access real-time information from a single source rather than having to log in to multiple systems to get what they need.

Technology moves forward at a fast pace, and business software cannot be left behind. SAP Business One is no exception. It’s easy to see that cloud-based ERP solutions are the future of how we will be running our businesses, allowing for scalability, easier upgrades and constant connection to the latest technologies.

The biggest advantage of cloud-based SAP Business One is that you will be able to tap into new technologies such as IoT, machine learning, and artificial intelligence.

IoT allows for your mobile employees to access critical data when it’s needed through a smartphone or smartwatch.

Machine learning and artificial intelligence will help you improve the accuracy of data and make business decisions faster than ever before.

For many businesses, moving their solutions to the cloud is a top priority. After all, if you want to grow and thrive in today’s economy, you need to be agile and flexible, and this means making the most of the latest technology.

However, despite the advantages gained from having access to new technology, many businesses are still hesitant when it comes to changing its current solution.

This is because some companies believe that moving their business-critical application to the cloud will slow down the performance of its core functions.

Although old school companies might get stuck on trying to find the perfect hosting infrastructure for their SAP Business One, installing your system on a managed cloud environment is one of the best reasons of all to migrate to harness new technologies such as analytics, mobility and artificial intelligence.

These new innovations help you take your business to the next level by making it more efficient and profitable. With the power of these technologies at hand, you can easily improve customer experience and increase revenue.

Moving from on premise to cloud may sound more technical than it really is. But if you’re thinking about moving your SAP Business One solution into the cloud or considering implementing SAP Business One in your business, there are several key benefits to consider.

Here are some key reasons why you should embrace a cloud-based SAP Business One solution:

Scalability & Flexibility

A cloud-based SAP Business One solution can grow with your business as you’re only paying a monthly fee for the service you need, when you need it.

This gives you the flexibility to scale up and down as your needs change without any upfront investment in hardware or software. Meaning, that you don’t have to pay for resources that you aren’t using which makes the cost more predictable and manageable.

The providers of cloud-based solutions can scale their resources up or down depending on demand. This means if you need more space than you originally signed up for, you don’t have to invest in expensive hardware upgrades – simply ask the cloud provider to scale up its resources.

Cloud based sap business one security

Increased Productivity: Access your data anywhere, anytime

The biggest benefit for many businesses is that you can access your data anywhere, anytime. All of your data is stored securely in the cloud so that you can access from any device with an internet connection.

This is particularly useful for businesses with multiple offices across the country or those with employees who work remotely. By moving to the cloud, you can be more responsive to the needs of your customers and clients as well as provide a better service.

Increased productivity with cloud based sap business one

Improve Efficiency & Save on Costs

On premise IT infrastructure requires significant maintenance and monitoring to ensure that everything is running smoothly. A cloud-based solution takes this burden away so that you can spend more time focusing on your customers and growing your business rather than worrying about servers and software updates.

By moving to cloud-based SAP Business One, you can save on costs associated with maintaining an on-premise ERP system. As it is provided by a third-party provider, you don’t have to worry about purchasing the hardware or hiring highly trained IT professionals to run it for you.

With minimal to no upfront costs, a subscription model provides greater financial visibility with predictable monthly payments, rather than one large initial outlay which is typical with an on-premise solution. This also means that your IT department can focus on other projects or tasks rather than being distracted by system administration and uptime issues.

Increased efficiency with cloud based sap business one

Security: Peace of mind

As it is hosted by a third-party provider, cloud-based SAP Business One systems are more secure and there is less chance of them being affected by viruses. In addition to this, there are several back-up systems in place if anything should happen to the primary system. This means that you don’t have to worry about potential security issues or having back-up plans in place if something goes wrong with the system.

Your data is stored in a secure data centre that is regularly monitored and maintained by experts, so you would also no longer have to worry about securing your own servers.

Cloud based ERP security - padlock

New Technology: Automation & Integration

Technologies such as IoT, machine learning and artificial intelligence allow you to automate tasks that were previously manual and time consuming, streamline processes and predict customer behaviour based on data analysis.

You can use this information to personalize content, anticipate customer needs and deliver more efficient service — all of which improve customer satisfaction and help you stay ahead of the game

These technologies are rapidly becoming a cornerstone of enterprise applications, and they could play a major role in the future of your business.

You’ll have access to a new world of opportunities, and you’ll be able to move faster than your competitors. That’s why there’s never been a better time to consider cloud-based SAP Business One.

New Technology: IoT - Automation & Integration

A successful business is one that uses technology to its advantage. You can learn more about how our customers are using cloud-based solutions by reading our customer stories here.

We know that the value of your company isn’t in the software you run, it’s in what you do with it. A cloud solution allows you to focus on growing your business rather than spending time and money on maintaining it.

If you are unsure whether it’s time for a change, it’s worth speaking with on of our advisors who can assess your needs and advise you on whether SAP Business One in the cloud is the right choice for your business.

What are the benefits of cloud ERP?

In recent years, cloud computing has been heralded as the next big thing in technology. With cloud ERP, it’s not only the small and midsize enterprise (SME) that can benefit from on-demand software solutions. Even large companies are jumping on the bandwagon to take advantage of the benefits of cloud ERP.

There are a number of factors that businesses need to consider when creating a strategy for transitioning from legacy ERP systems to next-gen solutions. While the solution’s capabilities and features/modules may be critical, it’s also important to take time to evaluate the deployment option itself.

Cloud ERP is a model of enterprise resource planning (ERP) software deployed as a hosted service over the Internet. This generally includes the use of cloud computing resources and is often delivered as a Software as a Service (SaaS) model.

Cloud ERP is a cloud computing solution for ERP, used or accessed by users through a web browser. It is similar to SaaS ERP, except that SaaS is a subset of cloud ERP.

Cloud ERP can be thought of as a middle ground between on premise software and SaaS ERP.

By itself, the cloud doesn’t solve all of your company’s problems. But cloud ERP can reduce your up-front and ongoing costs and allow you to focus your technology resources on improving your business.

If you’re looking for a way out of outdated or underperforming legacy ERP systems, here are five benefits of cloud ERP for you to consider.

Lower capital requirements to access innovation

With traditional on-premises systems, when you invest in new technology, you pay for it up front. Then, as your company grows and requires more computing power, you often have to pay again to upgrade to more hardware.

The initial cost of cloud technology is lower than on-premise technology. Cloud-based applications can reduce upfront costs for companies that would otherwise have to invest in physical hardware and software.

Built in Disaster Recovery

Nobody wants to think about disasters happening to their businesses. But they can happen, and it’s smart to be prepared.

The latest cloud ERP software enables you to recover your business operations quickly after an interruption if your physical site is destroyed or suffers serious damage. That’s because the entire system operates on multi-geo locations, which means if one data centre goes offline due to an unexpected phenomenon, you’ll still have full access to your ERP system.


 Scalability is a huge feature of cloud software: it allows you to grow without taking the risk of over-investing at the beginning. A lot of the time, small businesses don’t know what their future holds. They can be constrained by loyalty to an on-premises solution, which locks them into a certain number of users and upgrades that they might not need.

Automatic upgrades

Upgrading your software can be a complicated process. With traditional on-premises systems, you typically need to hire a team of IT professionals to perform the upgrades — a process that can take weeks or months.

With cloud ERP, your software upgrades automatically when new features are added. As a result, you can spend less time managing upgrades and more time growing your business.

 Fewer infrastructure costs (technical requirements)

Another benefit that keeps popping up is the non-reliance on infrastructure. As a cloud ERP solution is a web-based service, you don’t need to worry about installing and maintaining servers or software. You also don’t need to worry about setting up database connections and other technical requirements. That means you can focus more on improving your business performance.

In summary:

There are several benefits of cloud ERP with the primary benefits being scalability and cost.

  • The cloud provides significant savings in hardware, software and other infrastructure compared to on-premise software
  • Additionally, with hosted ERP, an organization can implement the vendor’s entire suite of applications. This minimizes the need to implement and integrate another application at the back end.
  • Cloud-based ERP enables greater collaboration, better communication and faster response times. Organizations can collect data in real time, which allows them to react quickly.
  • Hosted ERP moves the responsibility for maintenance and upgrades to the cloud vendor. This simplifies and streamlines IT operations.
  • With a cloud-based ERP strategy, an organization’s ERP environment has built-in disaster recovery, which means the organization can proceed through regular business operations, even during a disruptive event.

Looking for more information? Visit our dedicated SAP Business One Cloud page here