Food Distribution Software Helps Organize Food Inventory

When you’re in the food business, it takes a lot to keep your inventory organized. A restaurant or grocery store may have thousands of items to track and maintain, and that can be very complicated. Food distribution software can help.

Food distribution requires a lot of planning, organization and resources. From shipment schedules to production demand, there are many factors that contribute to the success of your business. Managing all these details is much easier with the help of automation, which can simplify tasks and cut down on errors.

To stay competitive in today’s rapidly changing marketplace, food distribution companies must focus on both efficiency and profitability. While many of these companies try to address the challenges that arise from their unique markets by deploying a variety of disparate software systems, there’s a better way to manage the complexities of food distribution software: ERP solutions for food distributors.

ERP software for food distributors can make a big difference in how you handle inventory. Here’s how:

1. Automate processes

An ERP system can automate your most essential business functions, including purchasing and inventory management. This gives you and your employees more time to concentrate on other tasks, such as expanding your customer base and making sales calls.

Automating inventory management processes can help you avoid errors, make it easier to find information and reduce the time it takes to complete daily tasks. All of those things add up to more productivity and less stress on your employees.

2. Make purchasing easier

When you use an ERP system that’s designed specifically for food distributors, you can use it to manage inventory automatically, so you always know when it’s time to order more. With the right software in place, it can even generate purchase orders automatically once stock reaches a certain level — saving you lots of time and stress.

When you know exactly what your customers want, when they want it, and what stock needs replenishing, ordering is simple. ERP systems help you manage supply chains by getting more accurate data from suppliers and keeping track of every step in the process.

3. Get better supply chain management

Inventory issues can quickly get out of hand if they aren’t properly managed, which is why so many food distributors are turning to ERP systems for help with this task

ERP systems help you maintain visibility into all aspects of your supply chain and improve oversight of operations. In addition to automating many tasks such as inventory tracking, they can also automate ordering and help you manage vendors so that you always have accurate data on the status of orders and deliveries at all times.

4. Boost productivity

An ERP system enables better workflows that allow food distributors to manage inventory more efficiently. By providing real-time data on hand, on order and committed quantities, the software helps them plan deliveries accordingly and avoid common supply problems such as overstocking or understocking.

Food distributor ERP software helps improve productivity by eliminating unnecessary work, automating processes that would otherwise require manual work, and providing access to a centralized location where all information is stored and widely accessible.

A good ERP system will automate many of your inventory management processes, freeing up your staff to work on more important tasks.

5. Improve accuracy and efficiency

Automation means fewer delays and mistakes due to human error and better coordination among different business functions that depend on inventory data, like accounting and purchasing.

The system automatically updates itself as products are moved in or out of the warehouse, so there’s no need for manual recording of transactions. In addition, it comes with barcode scanning capabilities that are necessary for high-volume operations. This means that employees no longer need to spend hours checking inventory by hand; they just have to scan each item using a scanner device which will be recorded automatically in the system.

6. Reduce waste and spoilage

Food distributors typically stock large quantities of perishable items in refrigerated or frozen storage. With ERP software tracking your inventory, you’ll know exactly how much food you have at any given time, so you’re not overstocking or letting food go bad in storage while it waits to be sold and delivered. This also helps prevent stockouts, so you always have what you need when it’s needed, whether it’s on a regular schedule or special order basis.

Overall, you’ll have a much better view of what you have on hand, so you can reduce overstocking as well as understocking of products that are essential for your customers’ needs. This can save money as well as help prevent food from spoiling before it can get into the hands of paying customers.

7. Ensure supply readiness before each delivery

With food distribution software, you can create detailed records for each item that tracks information such as expiration dates, storage requirements and special handling instructions. In addition, ERP software connects with your accounting system to provide real-time data about customer orders and your own production schedule

It’s important to send the right amount of food each time you deliver an order. Food distributors using ERP for inventory management can quickly find all orders that are scheduled for delivery at a particular time. This is especially important if you deliver perishable goods — no one wants their steak or produce to sit around too long waiting for the truck!

An ERP software solution is vital for your food distribution business in order to automate processes, make purchasing easier, and get better supply chain management. The right ERP software can help you boost productivity and ensure supply readiness before each delivery.

If this sounds like a good fit for your business, here are some more benefits of ERP software for food distributors:

Track your inventory and shipments

Food items have expiration dates, and it’s imperative that you pay attention to them. With an ERP software solution, you can easily track your inventory and shipments so that your food items never expire or reach the customer at their worst condition.

This feature saves time and money for your business. You will also know exactly when a shipment is going to be delivered, allowing you to determine when to place another order with the supplier.

Manage orders efficiently

With an integrated system from the point of sale to the point of shipping, you can manage orders efficiently across several departments through one single platform. Your online ordering system automatically sends orders from customers directly into the order management system.

This means no more manual entry into a separate system by a second team member or department. The amount of time saved in this process alone is huge.

Break down silos between departments

When everyone is using the same platform, it’s much easier to communicate across departments and share data that helps drive better business decisions.

Manage multiple product lines

ERP software allows you to run multiple warehouses simultaneously. This way, it will be easier for you to manage all your products and product lines across different warehouses or locations in one program.

Organize your processes and data into one system

You can organize everything from customer information to vendor information, product information and so on. In fact, everything from financial records to customer service information can be organized into one system with ERP software for food distributors.

The key takeaway from this should be that ERP, and specifically food distribution software, can have a major impact on your business’s success—particularly if you’re a food distributor who is currently running things fairly “by hand.” Finding a solution will take some time and effort, but it’s well worth the effort in the long run. You might even be pleasantly surprised at what you can accomplish.

So, if you’re a food distributor and your business is currently running on disparate systems or Excel, think about implementing an ERP system that will help control inventory, receive orders, invoices, and more.

There are plenty of options out there for food distribution software, and SAP Business One happens to be one of them. Like any piece of technology, it’s not the only one that can accomplish what you need done—but it is a viable option. Whether you choose this or something else, it’s worth taking the time to find a solution and organize your business more effectively.

All in all, ERP is a powerful tool for businesses of all shapes and sizes, but most importantly for food distributors, who have come to rely on technology as an integral part of their business. By partnering with a platform like SAP Business One, you can build in greater flexibility and streamlined efficiency into your daily operations.

7 Steps to Choosing ERP Software for the Food Industry

Choosing the right ERP software for the food Industry isn’t easy. There are a lot of decisions to make and multiple elements to consider that can impact your business when choosing a new ERP solution that can fit your business.

This guide will help you in your search for a new ERP solution that can fit your business so you can better reach your goals.

Step 1: Define Your Industry Needs

To implement a successful ERP solution, it is essential to define your industry needs. Do you have multiple plants or locations? Do you have a multi-tiered product hierarchy? Are you involved in packaging processes and contract manufacturing? Do you manufacture for a vertical market? Are you required to comply with government regulations? What are your other software requirements (i.e. quality management tools, electronic data interchange, regulatory compliance tools)?

You should also consider how your business differs from similar companies in your industry. There is no doubt that there will be similarities between you and other businesses in your industry, but what makes your company unique and differentiates it from your competitors?

Think about how an ERP system could help you improve these areas as well as how it could help bring up weaker areas of your business. This will help you determine if an out-of-the-box solution will work for you or if you need something more customized to fit the specific needs of your business.

Step 2.Explore Your Options

Start by making a list of what you want to get out of your new ERP system. You may uncover that you need an omnichannel solution that integrates with Amazon or Shopify, or you may find that you want an ERP system that is built on the cloud so it can be accessed anywhere on any device. Regardless of what features you are looking for, make sure they fit the needs of your company and align with your goals.

Once you have outlined the must-haves, start researching what solutions are available to you in the market. Use this time to compare different systems against each other and see how they stack up against one another. Some software for the Food Industry may offer many more features than others, but it’s important to remember quality over quantity when it comes to finding the right software for your company.

It’s also worth looking at customer testimonials, reviews, and case studies on their site or through other sources. This will give you an idea of how well they’ll work with you and connect with their customers’ needs.

When it comes to software for the Food Industry, one size does not fit all. Choosing an ERP system for the food industry requires a great deal of research and planning to find a solution that will meet the needs of your business.

Step 3. Shortlist Your ERP Options

Once you know what you want, start researching potential vendors/products. It’s a good idea to look at one or two vendors who focus on food industry solutions, and then at a few broader ERP providers with solid expertise in food and beverage industries. You can also ask fellow food industry professionals for recommendations.

A good rule of thumb is to select three vendors to evaluate. The trick here is that you should look at one vendor with a high price, another with a medium price, and a third with a lower price. That way, you’ll have options that offer the functionality you need at different prices and can make a more informed decision.

Make a list of all the features you require in an ERP solution and make sure it matches up with what each vendor offers. Shortlist those that offer the most appropriate combination of features and functionality for your business requirements.

Step 4: View Product Demonstrations

Ask each vendor for a product demonstration so that you can see exactly how their software works and whether it will fit your business needs. If you have questions, don’t hesitate to ask them during this process—the vendor should be able to answer any questions you have and give you an idea of what it would be like to use their software.

This is also a great opportunity to get a feel for the company culture and what it would be like to work with them personally. Does anything about the demonstration strike you as unprofessional or off-putting? These insights could help you decide who among your shortlisted vendors is right for your business.

Step 5: Ask Questions About the Software

Before you commit to any software, make sure you ask questions and get answers. The more questions you can ask, the clearer a picture you will have of whether this software is right for your business.

An ERP system is a significant investment for any company, so you want to be confident that it will work for your business and its unique needs. Here are some questions to help you choose the best ERP software for the food and beverage industry:

  • What are the goals of your company?
  • What challenges are you facing?
  • How will this software help solve those problems?
  • How much does it cost?
  • Is the price all inclusive or is there additional fees for training or support?
  • Will there be downtime during implementation? How long will it take to get back on track after implementation?

Step 6: Consider User Adoption and Training Requirements

We’ve identified the requirements for our new system, but that doesn’t mean the process is over! We still need to consider how it will affect our employees and customers.

How will they adopt? What kind of training do they need? Who’s going to be affected by the changes we’re making? These are all important questions we need to answer before moving forward with implementation.

As with any new system, you must make sure that users are comfortable with it. You will need to train users in how to use the new system. There may be some resistance from employees who are comfortable with the old system and do not want to learn a new one. For this reason, it is important that you ensure that employees see the value of the new system.

Step 7: Get Internal Buy-In

You’ve made it to the last step!

However, this is probably the most important one.

As with any new software implementation, you’ll need to get internal buy-in and support from your team. You won’t be the only one using the software, so while it’s important that you have a voice in selecting it, you can’t make all of the decisions on your own.

Make sure that the ERP solution you’re considering is one that will make the lives of everyone else in your company easier. Ask for feedback at every step of the process. You don’t want to find yourself implementing a system that no one enjoys using!

Hopefully, this post has given you a better idea of how to approach looking for a new ERP solution. Whether it’s the right time for you to begin a software selection process or if further consideration and research is necessary, this post can help you get started down the path towards finding the software that will enable your business to grow.

There are so many great solutions out there but you have to figure out which system is going to be the best for your business. With these seven steps you can make an informed decision and choose a solution that will help your business grow.

Our experience with SAP Business One is that it’s an excellent solution for companies within the food and beverage industry. The software provides immense flexibility, allowing you to manage your product portfolios and business operations as required by your market.

If your organisation is considering a digital ERP software solution, you might like to speak to one of our consultants to find out more about SAP Business One as a potential option.

 

What is Food Software?

If you’re a food manufacturer, there’s a good chance you’ve heard about food software systems. So, what exactly is food software?

Food software refers to the software systems used to run a food manufacturing business. This can include point-of-sale systems, restaurant management systems, and more. But let’s focus on the kind of software that most directly affects the food supply chain—food ERP, or enterprise resource planning, software.

Food ERP is a centralized system for managing all of a business’ operations—from financial data to employee information to inventory management and beyond.

Food ERP software offers integrated solutions for all of these processes, helping your company streamline operations and improve productivity.

Food ERP is designed specifically for the needs of the food and beverage industry. Since this industry is so complex and comes with a number of unique regulations, it’s not uncommon for companies to find themselves wasting time on manual processes like inventory management or quality control. Food software systems specialize in making these processes easier and more efficient.

Is ERP software right for your food business?

When you’re running a company, the last thing you want to deal with is a complicated system of spreadsheets, phone calls, and emails. And in an industry like food manufacturing and distribution, where you have to balance inventory, shipments, invoices, and more, it’s easy for your management system to overwhelm you. That’s why many companies turn to Enterprise Resource Planning (ERP) software.

Your first priority as a business owner is making sure you’re delivering the best product possible to your customers in the most efficient way possible—and ERP software helps you do that by taking care of all the little details so you can focus on big-picture growth.

How do you know if your food business needs food software?

ERP software can help your food manufacturing business to stay on top of things like inventory, orders and deliveries. The right ERP system can make your processes more efficient, allowing you to put your time and energy into what matters most: satisfying your customers.

Here are a few key signs that it might be time for your food business to consider an investment in ERP software:

You’re having trouble keeping up with orders

If you’re spending a lot of time on the phone trying to keep track of orders, it’s likely that your processes are not as efficient as they could be. An ERP system can help you keep track of orders and shipments without having to scour through multiple spreadsheets.

In fact, when Cargill noticed that its order fulfilment process was lagging behind industry standards, it implemented SAP ERP software to improve efficiency.

You’re struggling with inventory management

If you’re wondering how much stock you have on hand or where items are located in your warehouse, a good ERP system can help you manage your inventory and ensure the right items are being ordered at the right time.

Inventory control sounds like an obvious place for food manufacturing software to help. However, inventory management is a complex process that involves more than just tracking items in your warehouse.

True inventory management means ensuring you always have the right stock on hand while keeping costs down. It’s about knowing what you have, where it is and when you’ll need more.

Inventory control software could mean better cash flow, fewer wasted resources and less time spent counting things.

You’re not able to forecast demand accurately

If you don’t know how much of a product you’ll need in the future, you could end up with too much inventory or not enough of something. If this is a recurring problem, it might involve lack of visibility into the sales pipeline.

Food ERP software can give you greater insight into your sales cycle so you can produce what you need without any guesswork involved.

You don’t always meet deadlines

If meeting deadlines is a constant struggle, it’s probably due to poor planning or unexpected events throwing things off track. Production scheduling software helps streamline operations by accounting for all the details involved in your production process including materials, labour and equipment needs.

You don’t always stick to the budget

We’ve all been there — you set your budgets at the start of the year, only to realise before long that you’re not going to be able to stick with them. Tracking budgets manually is an arduous task, and an ERP system can help streamline things. With everything in one place, you’ll find it easier to keep on top of budgeting issues, and be better prepared for any upcoming periods where you need extra funds. You can also use your ERP system’s inventory management features to make sure you’re not overspending on stock, or even wasting money by holding too much stock.

You don’t know what products are selling best

The idea of having a secret menu item that only regulars know about sounds fun — as long as it’s actually profitable. If you don’t have a clear picture of what food items are most popular (or which ones aren’t), then it’s time to start tracking this data. With an ERP system, you can easily see which products are making you the most money, based on costs and sales. This gives you better insight into how your restaurant is really performing and helps identify areas for improvement.

So how can a food system improve your company’s performance?

Food ERP software can help your business by providing on-time deliveries, real-time data, and streamlined inventory management.

In today’s digital age, it’s no longer enough to run your business with pen and paper—you need food ERP software. With food ERP software, you can enter all of your customer information into one system and seamlessly manage your inventory across multiple facilities. You can also streamline your supply chain processes by integrating your ERP with available platforms like Enterprise Resource Planning (ERP) systems.

Food ERP software has evolved over the years to include features that are specifically designed for food manufacturers. These features include:

Batch Traceability: Trace the ingredients used in each batch of food you make back to their suppliers, which will allow you to notify them when necessary if any of your ingredients become contaminated or recalled for quality reasons.

This batch tracking feature enables you to track your products from start to finish, so you can follow the entire production chain from raw material to finished product and know exactly where your ingredients come from. This helps improve quality control and reduce waste because you can easily identify which batches are affected if there is a problem with one ingredient or another.

Product Traceability: Track each product from its origin all the way through production until it reaches its final destination, so you can quickly identify where any issues occur along this chain of events and correct them before they reach customers’ hands.

This product-level traceability allows you to identify a specific product by its unique characteristics such as serial number or lot number.

Warehouse Management Systems (WMS): Monitor inventory levels at multiple locations while also controlling labour costs associated with picking up orders from those.

Food ERP software has evolved over the years to include features that are specifically designed for food manufacturers. These features include:

Alerts and notifications

With this feature, you can also set up alerts and notifications to ensure that you never run out of stock or have too much waste on hand. Alerts and notifications also help you comply with regulations by notifying the applicable authorities if there is a recall or any other issues.

Quality control management

A good system should alert you if you are using raw materials that do not meet regulatory standards. An ERP should also allow you to set quality limits for finished products and run tests on product samples.

Inventory management

A reliable food management software system can automatically reorder inventory items once stock levels fall below a certain threshold. It can also help you keep track of expiry dates for perishable goods and ensure that customers receive fresh products.

Supply chain management

With a reliable ERP, you can monitor the quality of suppliers’ raw materials and ensure that they meet the required standards. The best solutions offer full traceability of all raw materials, so it’s easy to find out where any contaminated ingredients came from. You can then remove those suppliers from your supply chain until they rectify the problem.

ERP systems are designed to increase efficiency, reduce waste, and provide tighter control over your entire business.

Once you implement an ERP system, you can expect to see some of the following benefits:

Improved customer service: ERP software allows you to have better visibility into your customer relationships. You’ll be able to track data about who your customers are and what their needs are so you can provide more personalized service. Increased inventory accuracy: With an ERP system, all of your inventory information will be stored in one place. You’ll have real-time visibility into your inventory levels so you can optimize how much stock you keep on hand.

Faster reporting: If you don’t have an ERP system, pulling together reports can take days or even weeks. An ERP system makes this process much faster and easier by automatically compiling the data for you. This means you can focus less on administrative tasks and more on growing your business.

Better compliance: Regulatory compliance is especially important for food manufacturers, who must comply with strict food safety regulations. An ERP system will help ensure compliance with these regulations by keeping track of all of your records in one place and providing tools for managing audits and certifications.

Reduce operating costs: An ERP system allows you to identify where there are opportunities for your company to reduce expenses. The reduction of operating costs usually translates into improved bottom line results and better margins. For example, you can reduce inventory carrying costs by finding ways to improve inventory turnover ratios. In addition, you can reduce processing errors by automating manual processes such as order entry and invoicing. By streamlining these processes, the overall efficiency of your operations should increase as well.

Make it easier to build relationships with suppliers and vendors: Many ERP systems include features that allow you to create purchase orders, track shipments and manage inventory, making it easy to stay in touch with your vendors. You’ll be able to see what you have on hand, what you need and when your orders will arrive, so you won’t have any surprises when it comes time to fulfil a customer’s order.

Gain visibility into every part of your business: With an ERP system, you’ll be able to see what’s going on in every department from anywhere in the world. You can access reports from the field and gain insights into how your company is performing at any given moment. You’ll even be able to see how customers perceive your brand online by accessing social media analytics from within your system.

In the end, investing in an ERP system is as much about future growth and expansion as it is about streamlining your current operations. In cases like this, both are important factors to consider. It’s only a matter of deciding how much short-term improvement you can afford to sacrifice for long-term benefits.

If you’d like to know more about ERP systems and how they can benefit your business, make sure to read our case studies.

 

Food ERP – Fuelling Your Business

Food ERP software has been growing in popularity over the last decade as the need to reduce the time spent on petty tasks, maintain regulatory compliance and ensure food safety have become more attractive.

Today’s leading food and beverage professionals need a platform that provides them with valuable insights into their business. And they need it all in an easy-to-use form at the push of a button so they can quickly respond to the largely unfixed challenges of this demanding industry.

Food and beverage can be one of the most complex industries. The food and beverage industry is intricately wrapped up in product design, production, marketing, business management, finance and much more.

In order to fuel the progressive engines of your business, you will need a specialized ERP platform that can manage all these processes seamlessly together so they work in perfect harmony to fuel your business from the inside out.

You’ll find a comprehensive guide in this article that will teach you everything you need to know in order to begin leveraging a food and beverage ERP for your organization today!

What is Food ERP?

Food ERP stands for Food Enterprise Resource Planning, which can be roughly translated into English as “food ERP allows food manufacturers to better satisfy customers and increase profitability amid an unpredictable market.”

A food ERP system is a suite of integrated software that manages and analyses all aspects of your business, from manufacturing and storing products to production and sales. It allows you to streamline processes, implement new technologies and optimise managers’ effectiveness so everyone has accurate, up-to-date information at their fingertips. Food ERP solutions collect data from anywhere in the supply chain – from your factory floor to your checkout point.

Food ERP solutions provide businesses with everything from your shipping and receiving, offset label design and printing all the way through to tracking inventory and managing point of sale transactions. This type of system enables you to digitize and automate every process in the supply chain so you can scale your business 24/7. Through its data-analysis capabilities, food ERP also allows you to gain valuable insight at every step in the process so you can align your operations to increase efficiency and product quality—fostering a culture of quality that boosts attention to detail and customer satisfaction.

Who can benefit from a Food ERP solution?

Food ERP solutions are great for businesses of all sizes, including but not limited to fresh produce, meat and seafood, dairy, bakery, confectionery, sauces and dressings, spices and ingredients, frozen and prepared packaged foods and all beverages.

There’s no doubt that ERP systems help businesses achieve their strategic objectives. However, if you need to get on board with an ERP solution, whether you’re a growing SME or a midmarket company with hundreds of employees, you’ll quickly realise that there is no substitute for experience in this field.

Food ERP software has been developed by industry experts with years of experience implementing and running successful solutions…which means that your food ERP system will have all the bells and whistles you need to maximise productivity and profitability.

Signs you need a ERP solution

One of the biggest reasons small food and beverage businesses often fall short in efficiency is because they don’t have an efficient way to track their business data. Having an electronic system to manage your records keeps things straight, helps you make faster decisions, and allows you to focus on focusing on what it is you do best – running your business.

If your business is encountering any of the following issues, then you should put a food ERP solution in place:

Poor customer satisfaction

If your product quality is slipping or shipments are delayed or missed, you’ll lose customers. If you don’t have the right data, you can’t find out exactly why things are broken, and what needs to be fixed

poor customer satisfaction

Decreased sales

Low sales productivity and lack of motivation can hinder your ability to achieve your company’s objectives and implement the necessary processes. Salespersons need an efficient and effective resource that provides all the data and resources they need—data that is readily available, delivered in an ERP solution.

Food ERP dashboard Sales chart

Data discrepancies

When the answers to critical questions are different depending on where you look and who you ask, there is a problem.

Data chart

Low yield, high waste

If your company’s core process is producing less value than it should, there are likely inefficiencies. You need to zero in on the root causes and make sustainable improvements.

Food ERP blog Recycling logo

Lack of demand forecasting

Without forecasts, you can be forced to deal with unsold products that will go bad. Without forecasting done ahead of time, you’ll face the same problem repeatedly.

Food ERP Demand Forecasting

The longer your company relies on outdated processes, the further behind you will fall. If you use outdated methods, you’ll have trouble keeping up with other companies and will lose the attention of your customers

Benefits of Food ERP

If you put a food ERP system in place at your food and beverage organization, it will allow your employees to carry out their responsibilities with precision, in alignment with your key initiatives.

Here are some of the benefits of implementing a food ERP in your business:

Higher yields

Food ERP helps you maximize the efficiency of your production lines. In practical terms, this means running more of what you’re making and working on less of what you aren’t. Food ERP lets you take control over recipe creation and item utilization to gain a greater focus on maximizing product yield rather than amassing hours spent managing manufacturing schedules.

Better consumer experience 

It will give you more visibility into key metrics, which should make it easier to produce consistent, high-quality products.

Assured regulatory compliance 

your business must meet the latest of food safety regulations. Successful ERP solutions can track all of your processes, ensure your food always meets your customers’ expectations, and give you the extra capacity you need to do all that.

Excellent food safety and recall readiness 

ERP makes it easier to track and manage your inventory, and that means you can quickly and effectively create and manage a recall so you can avoid losses from accidental spoiling.

Streamlined processes 

More than 90% of food companies use automated processes. Use automation to simplify workflows and accomplish more in less time. Automating your processes can reduce human error, increase productivity, and result in cost savings.

Greater efficiency 

Identify the shortcomings of your processes and correct them with robust data.

Why choose SAP Business One as your dedicated industry ERP

SAP Business One Food and Beverage Industry Edition is a powerful, full-featured solution that’s especially designed for food and beverage companies. It also simplifies the design and operations of these companies by streamlining tasks, centralizing data, and eliminating unnecessary time-consuming processes.

SAP Business One is the ideal platform for food, beverage, and produce companies that need to carry out food safety programs. With powerful inventory controls, warehouse management, and recall features, SAP Business One helps operations run simple and boost profits.

SAP Business One also helps ensure food safety by processing critical data, organizing parts of the supply chain into standardized processes, identifying threats to food safety, and making senior executives aware of all of this information

Get your business growing with SAP Business One

Food Manufacturing Software: What Makes it Unique?

Food manufacturing software is becoming increasingly important. As consumers become more informed about where their food comes from and how it was produced, they are becoming more demanding. As a result, businesses need to find ways to become more agile and efficient in their production.

Food manufacturing software is designed to help manufacturers manage every aspect of the process from recipe development to supply chain management. The challenges involved in producing food are vast and complex. A food manufacturing software system must be able to address all of these issues and more in order to streamline your operation.

The right software can help you save time, money and resources, as well as improve the quality of your finished goods.

Let’s take a look at five reasons why your business needs food manufacturing software:

Organic food - raspberries and vegetables

Ingredient Declaration and Allergens

Food allergen management is a large part of food safety management. A lack of accurate ingredient declaration can cause confusion among both consumers and staff, leading to product recalls. Food manufacturing software offers a solution that stores allergen data and generates ingredient declarations for pre-packaged goods.

Selection of sweets, food manufacturing

Batch Traceability and Recall

Food manufacturing is complex. With multiple ingredients, suppliers, and people involved in the process, food recalls are almost inevitable. What’s more, sometimes they happen without anyone realizing what happened or how it happened!

This is why organizations need to make sure they have the right systems in place to manage their products at every step in the process.

Food manufacturing, Cheese

Recipe Management

One of the key parts of working in the food manufacturing industry is product variation. This is because there are different ways that ingredients can be combined to create a finished product. When creating formulations, the recipe management software should therefore be able to manage this variation.

However, it’s not just good enough to be able to record recipes, what you also need is recipe management capability so that you can create percentage-based recipes which include scrap and yield, co-Product, by-product, and scrap management so that you can manage product variation as a result of the production process.

Bottles in manufacturing plant

Quality Control

Food manufacturing in the modern world is a complex business requiring different departments working in tandem to produce top quality products with maximum efficiency. Quality control management needs to be an integral part of the overall business strategy to ensure product quality.

Quality control in food manufacturing software is used by manufacturers to ensure that products reaching the marketplace meet their unique standards in terms of taste, appearance, texture and safety. When the quality control process is performed properly it helps to reduce costly recalls due to faulty products reaching the consumer.

Food manufacturing, Cakes

Batch Date and Quality Status Control

Food manufacturers are looking for software to automate their processes. As manufacturers often have to meet several global or regional regulations, these companies are constantly looking for ways to improve management of food safety and quality.

One of the most crucial processes in food manufacturing is the date control process. The primary purpose of batch date control process is to ensure that foods are safe, useful for consumption, not adulterated, free from deterioration, and do not require further processing or disposal due to spoilage after the target shelf life.

Software helps to manage all the data related to Food Batch Data Management, Expiry & Shelf-Life control, Quality Control Inspection and Certification with customer, supplier and production batch number numbering.

Choosing the right software to bring your business to the next level can be tough. With so many options out there, it’s important to evaluate each software based on its functionality and price.

A good software solution will optimize your business process and streamline operations. Here are our top 10 requirements to look for when choosing a software solution for your food manufacturing business:

Batch Traceability and recall

Ingredient declaration and allergens

Batch date and quality status control

Material consumption

Quality control

Recipe management

Yield planning and analysis

Compliant management

Scheduling

Certificate of analysis

Top 10 ERP Manufacturing Requirements for Food and Beverage

Food manufacturers like you are unique business owners. Food manufacturing businesses deal with the unique challenges of consumer concerns, regulations and sustainability reporting.

But, by using SAP Business One for Food and Beverage Industry Edition from Signum Solutions, food manufacturers like you can gain visibility into your processes and product information. You can then better manage your inventory and costs, optimize your production cycle times and monitor food safety regulations to ensure compliance.

As a result, you improve profitability while providing safe products for consumers.

To discover how food manufacturing software, like SAP Business One can benefit your food business, contact us for a no-obligation consultation. Telephone 01244 676 900 today!

Benefits of using Business Management Software

A business management software system (or ERP) is a software package that automates business operations. It can be used for everything from retail to production and can help you work more efficiently and accurately.

Business management software has become a popular way for small businesses to run more efficiently, and many large companies continue to adopt this practice in order to reduce their expenses and cut their time for administrative tasks.

In addition, there are many specific benefits to using business management software. These include improved supply chain activities, better inventory levels, more cost-efficient manufacturing processes, and fewer errors from human data entry.

A business management system (or ERP) gives you more time to analyse and grow your business, making your business more organized and profitable—while better serving customers.

The following are the top 3 benefits of having a business management system.

Increased Productivity

One of the biggest benefits of using a business management system is that it cuts out a great deal of the time spent on administrative tasks, which is one of the most significant costs for many organizations.

Using business management software allows your employees to get more done, because it does the tedious jobs for them. They can spend their time doing other, more valuable, and meaningful work.

Improved Inventory Management

Having a quality business management software system can be very beneficial. It will help you optimize your inventory levels and make inventory control more precise, which in turn prompt you to make informed decisions. This will certainly raise your company’s profits significantly.

Real-time Reporting

With a business management system, your business will be able to gain in-depth knowledge about its financial situation. True real-time reporting can dramatically improve your business and direct access to information means faster, more accurate business decisions every time.

Summary

There are a lot of business managers that might wonder whether or not technology is good for their company. It can often be hard to tell whether the benefits of business management software outweigh the costs until you make the decision to implement.

But in reality, technology is good for just about any company no matter its size.

A business management system makes running your business easier, allowing you to focus your attention on the growing aspects of your business. It also allows you to manage finances, projects, and human resources efficiently and easily.

There are so many business management software solutions available on the market and it can be difficult choosing one that you can rely on.

However, if you’re looking for an efficient solution which will enable your business to work more effectively, get in touch with one of our Signum Solution experts today!

Key benefits of ERP for Food and Beverage

There are a number of benefits as to why the food and beverage industry should be using an ERP system for their business.  These are a few reasons as to why every Food and Beverage company should have an effective ERP:

Regulatory Compliance and Reporting

There are numerous food safety risks that regulatory regulations are trying to control. Capturing and maintaining data involves different sets of people in your organization, especially from the production side. It’s important that you have a system that tells you how, when and where of safety-related information.

With the right software, managing food safety compliance is a breeze. ERP systems for Food and Beverage must have the capability to record real-time data in various aspects of supply and manufacturing during production and be able to store data for future retrieval.

Remaining compliant is vital to protecting your reputation, your customers, and your team members. Using an ERP solutions that’s integrated throughout your business helps to ensure communication and compliance.

Quality Management

Quality management is a crucial element of compliance. ERP systems for Food and Beverage must be able to record real-time data in various aspects of supply and manufacturing during production and be able to store data for future retrieval.

Food and beverage manufacturers must follow strict safety protocols when preparing their products for consumption. Only an ERP solution that provides real-time quality, regulatory compliance, traceability, and collaboration can ensure that these issues are properly handled.

Process Manufacturing

A food and beverage process manufacturing ERP system will help you track every step from the preparation of raw ingredients to the finished stage of production. The menu management, product tracking, portion control and factory line automation capabilities of a quality ERP system for food and beverage will increase efficiency and maximise profit. In addition, you can increase responsiveness to customer orders by improving flexibility with accurate inventory controls.

With ERP integration to the back-end operation, food and beverage manufacturers can streamline workflows, increase data transparency, and make more-informed decision at every step of the value chain.

Sales And Inventory Management

Food and beverage businesses typically also need to manage inventory in a highly complex way. Whether processing a single transaction or millions, the ERP must support the nuances of regulations concerning food safety, drink quality and control. The software must also provide advanced capabilities for managing both raw materials and finished goods across a network of suppliers and distributors.

Supply chain visibility and the proper goods-to-person distribution system are two must-have features for a food and beverage ERP solution. These functions meet both food safety standards and efficiency goals, not only in terms of time but by eliminating waste

Integrated Financials

Integrated financials are the key to successful business management. Besides providing for better informed decision-making across your business, they safeguard against unscheduled exposures and contribute to an increase in profitability.

An ERP system for food manufacturers can also include capabilities for collaborate planning, inventory management, supply chain management, and business intelligence. The food manufacturer solution in an ERP platform will typically reveal high-level data about the company’s sales figures, materials management, production levels and inventory levels to enable better decision making — for the benefit of the entire business.

Food manufacturing companies don’t have to guess when it comes to big-picture management. Proper food manufacturing ERP can provide all of the information you need to make the right decisions — now and in the future.

The ability to integrate your financial information across different divisions of your business is key to success.

In Summary

Acquiring and keeping a lead in the highly competitive food industry is beyond difficult. ERP is a tool to view and manage multiple aspects of your operations from multiple perspectives, time periods, and locations.

The right food manufacturing software can make all the difference between a successful and failed enterprise. Without the right tools, you won’t be able to compete, grow, or respond effectively to changing conditions. Without the right ERP for food and beverage production, you’re taking on a nearly impossible challenge.

To learn more about how a Food & Beverage ERP solution can help you stay ahead of the competition, click here.

Business Continuity for Food Manufacturers

Business continuity for food manufacturers are of two types. The first one is loss prevention and the second one is after a disaster. The first deals with the reduction of potential factors which can lead to losses in food manufacturing companies. They involve internal and external measures. The plan includes decision-making procedures regarding whether to continue or cease operations, if needed.

Business continuity is a critical factor for any company. While a disaster recovery plan limits itself to the technological aspects of an organization, business continuity plans emerge as one that has everything to do with business operations. A business continuity plan should be the most ideal way of maintaining the operations in case of emergency or disaster at the company.

The Business continuity concept is based on managing the risks, which are related to business operations and technology infrastructure to protect the commercial interests of a company.

The Food and Beverage industry is unique: it depends on machinery, raw materials, and its employees to operate at optimal levels. Therefore, business continuity should be planned with your unique needs in mind – as it will not simply happen by itself.

You might have a great plan to ensure staff safety and employee protection in the event of a disaster, but what about your production equipment? What if you lose power for five days and all your frozen goods thaw out? And then what would happen if an employee didn’t show up for work even though they were supposed to? And how much inventory do you have in those warehouses—and how long can you keep that inventory without replenishing it or losing sales?

Business resilience has not gone unnoticed by the food and drink industry. Recent disasters caused by global pandemics, fires and even volcanoes have highlighted the need for manufacturers to carefully consider their business resilience plan. As a result, a number of businesses are beginning to see value in embracing ERP and using it as the backbone of their business continuity plans, enabling them to respond proactively to emergencies and reducing the damage, time and cost involved in bringing operations back online.

ERP systems have long been viewed by businesses as tools for managing profitability and optimizing data flow. However, as continuity becomes an increasing priority, enterprises now have a renewed focus on using ERP to ensure that business functions remain uninterrupted, especially during periods of emergency or disaster.

With a constantly growing need for business continuity and disaster recovery systems, ERP is now considered to be one of the essential components of the technology infrastructure.

Talk to us today about Business Continuity for Food Manufacturers using SAP Business One. Together, we can build a connected and accurate information system for your business.

Food Manufacturers: 5 Ingredients For A Post Pandemic Business

Post-pandemic, food manufacturers will have to turn their attention to providing a safe supply of food, improving the health of their employees and meeting customers’ demands for more sustainable products.

While many companies have suffered immense financial and reputational loss during the COVID-19 pandemic, those that have had reliable safety standards in place have been able to sustain normal operations through timely implementation of technological advances.

But with the global pandemic of COVID-19, it’s fair to say that every food manufacturer in every country has had a bit of a rethink about their priorities.

There are five key ingredients that can help food manufacturers in the post-pandemic market: Demand Planning, Food Safety, Employee Health, Digital Technology, and a Resilient Supply Chain.

Demand planning

Today’s food manufacturing companies need to know how to harness the power of data and technology. How can you keep up with changing consumer purchases so that your company thrives? One solution is to utilize new technology and tools for analysing data and finding trends. Today, there are many companies specializing in supply chain and enterprise resource planning (ERP) software solutions. These systems offer businesses a great opportunity to monitor market conditions, make critical decisions, and stay ahead of the curve on production.

Food Safety

Food safety is a clearly vital component of all food manufacturing businesses, and it’s also something that plays a huge role in the minds of potential customers. And that emphasis is only going to continue: Businesses will have to be able to source their ingredients, and then track the movement of these ingredients as they move along the supply chain, before being cooked up and delivered to an end customer.

When utilizing an ERP system, food manufacturers can improve performance and operate more effectively. An ERP system can help to ensure product quality through the proper storage and preparation of ingredients. Food borne illnesses are also reduced, which helps to ensure the safety of the consumer.

Employee health

Early in the pandemic, with a little common sense, the workplace could be kept safe and employees healthy. However, during the height of the pandemic, when widespread school and business closures were being considered, everyone—public, organizations, or private parties—looking to minimize employee contact and exposure will have to rethink how they deliver employee health services and seek solutions that rely on training and education rather than tools to protect you from transmissible diseases.

With an ERP solution, when a worker falls sick, you have complete visibility into the products, equipment, and other employees he/ she came into contact with, allowing you to understand the risk involved and take preventive steps.

Digital technology

Working from home is now necessary for many employees, and that places a greater need on the ability to manage your systems remotely via cloud-based solutions. Whether your business had already begun the process of embracing these new tools, a ramp up is likely still in order.

The potential of a workforce working from home is both exciting and, in some cases, concerning. While the benefits of a distributed workforce are significant, there needs to be a comprehensive strategy to ensure everyone has access to the systems they need from any location. The availability of cloud-based ERP solutions makes it possible to manage resources and track productivity from anywhere

Resilient supply chain

The world is going through a period of unprecedented food crisis; one which has gripped us with fear as to how this will affect household economies, and in particular, the ability to provide daily bread to our families. The recent restrictions during the coronavirus epidemic have greatly affected the flow of food from the farm to the fork.

As a way to better provide for their customers, food manufacturers are work with ERP solutions to determine the best way to proactively meet customer demands. By streamlining order-to-cash processes companies can stay flexible and keep their customers happy.

Now more than ever, food and beverage corporations are accountable for satisfying their customers. At Signum Solutions, we understand your challenges and can help you build a solid information technology foundation so your organization can deliver the best products and services to meet consumer demands.

Signum’s SAP Business One Industry Edition for Food and Beverage manufacturing provides everything you need for inventory management, production scheduling, decision, result tracking, reporting, and more – visit our Food and Beverage Industry page to learn more.

 

Avoid Food Fraud by Keeping Track

Food fraud is the deliberate substitution, addition, or tampering of food with the intention to deceive consumers. Food fraud can be used as an umbrella term covering different types of food crime offences which covers all organisations that are part of the production process – growers, manufacturers, suppliers, and retailers. Such offences include the substitution of ingredients, lowering the quality of ingredients, additions to foods such as water or fats which have no nutritional value or passing off a product as organic but not meeting organic standards.

Food fraud occurs when discrepancies are found in food supply chains, including harvesting, processing, storage, and transport. These discrepancies often go unnoticed because most companies use outdated methods to ensure the quality of their products.

Top food and beverage companies are increasingly demanding traceability as a way of preventing food fraud. While the focus of traceability is on specific ingredients, lot identification technology can allow companies to track not only ingredients but also the final packaged product in the supply chain, from the farm through to consumption on the retail shelf.

Implementing a capable enterprise resource planning (ERP) system is the best way for food companies to identify food fraud. In an ERP system, all aspects of food production are connected together. If a discrepancy is found in one part of the system, it will be reflected in other parts of the system as well. This integration makes it easy for companies to detect fraud and prevent liability lawsuits from occurring.

By joining forces with an ERP system, food companies can better identify fraud at any point during production, processing, or delivery. If the database is integrated with a scanning system, every time a product is scanned, the details of the transaction will be cross-referenced against the wholesaler’s pricing structure for that inventory item. As a result, audits that were once painful and difficult to conduct can now be done without significantly impacting productivity.

Food fraud is a real problem and one that must be solved if food companies are to regain the public’s trust. By adopting an ERP system (enterprise resource planning system), food companies will know instantly where their products are at any point in time.

By adopting the latest ERP solution, food fraud and contamination can be eliminated through real-time data analysis and automated alerts, providing peace of mind for both manufacturers and consumers.

Designed with your industry in mind, Signum’s SAP Business One Industry Edition for Food and Beverage enables you to trace the path of ingredients, assets, and other movements from supplier to consumer. Our food and beverage solution helps you identify food fraud issues from the ground up.

SAP Business One provides food companies high quality information to help them manage and understand the risks associated with their business. With complete traceability, safeguarding the authenticity and quality of products becomes much easier as records can be tracked back to suppliers and prior lot information. SAP Business One helps you maintain optimum levels of stock to eliminate waste and ensure competitiveness in the marketplace.

Make food fraud a thing of the past. Get the most efficient software and the most experienced team in the industry. Contact us today to get started.

The Importance of ERP Software for Food Safety

When it comes to food safety, no one wants to hear about another recall situation or outbreak. Even the most diligent food companies could face a disastrous situation if they don’t use a comprehensive enterprise resource planning (ERP) system to provide real-time visibility into their products’ quality control and supply chain.

Today, consumers are more interested in what goes into their food, and companies have to be able to provide clear traceability throughout the entire production process in order to meet these desires. When a recall has been necessary, the costs often equal tens of millions of pounds. Even if a recall has not been required, the damage to the company’s reputation can still be costly.

An effective ERP solution in place that can perform efficient food safety, traceability and recall procedures will help you to minimize the costs of a recall and prevent further damage.

All food and beverage companies need to be able to rely on their ERP system in order to maintain compliance with local and international food safety regulations, as well as meet continuously evolving consumer expectations with regard to product quality.

ERP systems can provide the required visibility into food safety, quality control and traceability. Food and beverage firms need to be proactive in putting processes and procedures in place to manage food safety and traceability, rather than waiting for a potentially crippling and costly food safety recall situation to happen.

Traceability has never been more important in the food and beverage industries. Over the past decade, high-profile recalls and foodborne outbreaks have educated consumers about the importance of knowing where our food is coming from.

With the right ERP software, processes can be defined and automated to increase food safety. This includes better business intelligence for real-time analysis that helps you make better business decisions, and dramatically reduces the costs of training, error, and recalls.

ERP solutions help operators in the food safety and quality control process by ensuring there is complete visibility of a product throughout the whole quality supply chain.

With an ERP system, you can quickly identify the affected product lines and places where they are distributed so that you can recall the affected product immediately. You minimize the costs associated with recalls and protect your brand image.

It’s simple. An ERP solution that performs food safety, traceability, and recall procedures keeps your brand safe, and limits damage when something goes wrong.

Take a look at how a solution like Signum’s SAP Business One Industry Edition for food and beverage makes your food production systems safe and efficient.

Contact us today to learn more about how SAP Business One can help your business reach its full potential.

3 main challenges food manufacturers face

There are 3 main challenges food manufacturers face; ensuring quality, reducing costs and meeting consumer demand. In this article we will look at each in more detail and suggest ways in which you can overcome these challenges.

As a Food manufacturer, you are constantly looking for ways to get best-in-class goods to market more quickly while driving down costs. Your business continues to grapple with increasing pressures and regulations that can make it difficult to meet your customers’ growing expectations. you must be able to assure higher quality while controlling costs, because every penny spent directly impacts the bottom line.

The challenges food manufacturers face can be described as nature’s bumps and bruises. They’re a natural part of the development cycle. You face challenges every day as you create new products, process data and continually monitor your performance. Workers face challenges every day as they assemble or process raw materials like ingredients, food products and packaging materials as well as lab test samples. All are working towards some common goals: ensuring products are safe, effective, and creating an overall quality product which meets the needs of consumers.

Ensure quality

As a food manufacturer, you are very aware of the importance of quality. In the end, it’s all about creating trust with consumers. Consumers want high quality products and a solid reputation from their supplier. That’s why as a food manufacturer, you must have consistency and accuracy in product testing. Failure to maintain proper food safety standards or high quality could quickly lead to consumer distrust and loss of business.

Reduce costs

The potential costs associated with mislabelling, inaccurate dating and incorrect weights range from fines to recalls, but the biggest financial threat can take shape in the form of lost revenue. If a product is delayed because of production changes, out-of-stock issues, or a variety of other reasons, you’re missing out on sales and profits.

Profit margins in the food and beverage manufacturing industry have been under immense pressure due to factors such as high supply chain costs, raw material prices, and competition from manufacturers in other countries. Today, food manufacturers must find ways to stay competitive by cutting costs wherever possible.

Meet consumer demand

We live in an age where customers want to know where their food products come from. They want to see the packaging they buy to ensure it meets international sustainability standards. They want to meet farmers face-to-face. But as more consumers make these demands, the challenge arises to meet them. The most sustainable solution is visibility throughout the entire supply chain – from farm to fork – enabling customers to see where their raw materials come from and providing producers with all of the tools, they need for managing their commodities from farm to consumer.

When it comes to food and beverage manufacturers, the requirements for regulatory compliance, food safety, and high quality are non-negotiable. But despite the importance of these standards, regulatory compliance costs money.

Investing in technology can provide the tools needed to overcome the challenges food manufacturers face as you need to not only ensure food safety and high quality to consumers but also cut costs.

Today’s technology allows you to track and trace each of your products as they move from raw ingredients to finished products. This reduces the risk of unexpected problems, such as quality and safety issues or expiration dates, and ensures consumables ship and arrive on time- saving you time and money!

For many businesses, overcoming the challenges food manufacturers face is now increasingly becoming easier and more cost-effective thanks to ERP (enterprise resource planning) solutions such as SAP Business One.

SAP Business One is an integrated business application that helps you get control of the operational side of your business. Designed to manage the movement and storage of material from the moment it arrives at your facility until it lands as a finished product in the hands of your distributors and customers. SAP Business One offers deep visibility into supply chain activities and provides tools specifically designed to improve product quality, reduce costs throughout the supply chain, and keep up with customer demand

SAP Business One helps you make sense of your data by providing real-time visibility which gives you the ability to understand which products are in demand and stock the ingredients you need – while cutting down on those you don’t. You can track expiration dates and ensure all ingredients are used before they’re no longer good, reducing food waste.

SAP Business One helps food manufacturers succeed. It makes your business run faster and more profitably than ever before.

To learn more, download the latest SAP Business One solution brief here