New ERP Software: Should You Switch?

Diane Harvey
Updated on

It’s no secret that ERP software is a crucial, must-have tool for any company. But what happens when your company has outgrown your current system? Or maybe you’re facing an audit and your licensing agreement is outdated. Maybe you’re just not happy with the way your current solution works – In any of these cases, it might be time to switch to a new ERP software solution. 

But how do you know if now is the right time to make a move to new ERP software? And what factors should you consider when deciding whether or not to switch? We’ve got the answers right here! 

When it comes to ERP software, companies are always looking for ways to improve their bottom line. 

technology advances quickly and new ERP software systems can help businesses automate processes, streamline inventory management and increase efficiency. But as time goes on, the software becomes outdated. Companies need new systems that can handle their business needs today, as well as tomorrow. 

If you’re not currently looking to switch ERP software, then congratulations! You’re in the minority. In fact, according to a survey by Aberdeen Group, only 37% of companies are satisfied with their current ERP solution and only 33% of companies plan to stay with their current solution for more than five years. 

The decision to upgrade your to new ERP software can be a daunting one. There are many factors to consider, including the cost of implementation and maintenance, the time it will take to get employees up to speed on the new system, and how much you’ll need to invest in training. 

But there’s one thing that should always be top of mind: Is your current software provider able to meet your needs today and into the future? 

First things first: when is it time for a new ERP software solution? We’ll explore some of the most common scenarios that appear when companies are ready for a new ERP software solution: 

1. You’re at risk of being left behind by your competitors 

Your existing IT infrastructure is outdated and no longer able to support your company’s growth strategy or keep pace with rapidly changing customer demands.  

You need more advanced tools and technologies that can handle these changes effectively – and quickly! 

2. Your current information technology (IT) infrastructure isn’t keeping up with demand 

Your existing IT infrastructure is outdated and no longer able to support your company’s growth strategy or keep pace with rapidly changing customer demands.  

You need more advanced tools and technologies that can handle these changes effectively – and quickly! 

3. Your operating costs are too high and there is no room to cut elsewhere. 

Your existing ERP system might be old and outdated, but the costs of upgrading aren’t worth it either — especially if you have an expensive licensing agreement in place.  

Companies who aren’t ready to update their current system may want to consider moving over to a cloud-based solution such as SAP Business One Cloud instead of a traditional on-premise purchase. 

4. Your current ERP system is hindering employee productivity. 

ERP systems have come a long way over the last few years, but they are not without their challenges. Often times these challenges stem from outdated technology or inefficient processes that have been built up over time by an over-worked staff.  

The result is poor employee productivity and unhappy customers. An upgrade to a newer version of an existing ERP system or an entirely new solution can help address these issues by improving efficiency and streamlining processes so your employees can focus on what matters – serving customers! 

5. You are not able to access critical business data when you need it. 

One of the most important features of any ERP system is its ability to provide users with real-time access to critical information and data — no matter where they are located or what device they are using (desktop, laptop, smartphone).  

But if your current system only allows users access through a web browser and doesn’t offer offline mobile capabilities, then you may want to consider switching providers before someone gets upset about being unable to get his or her hands on critical data when necessary! 

6. You’re at risk for non-compliance due to an outdated licensing agreement or audit report.

If your business relies on software that’s not up to date with industry standards, you could be facing serious consequences. This includes penalties, fines and even potential legal action — all of which can cost you time and money.  

That’s why it’s important to make sure your company’s software is always in compliance with industry standards and regulations. 

7. Your company has grown so much that your current system doesn’t meet your needs anymore 

It can be difficult to predict how much growth you’ll experience over time — but if it becomes clear that your current system isn’t able to handle the growth, then it might be time for an upgrade.  

One way to determine whether this is true for your business is by evaluating how much time it takes employees to complete tasks using the current system. Hopefully this article has given you a basis on which to evaluate your current ERP and decide if your business is ready for a new system that will better meet the needs of your business, your employees, and your customers. 

ERP software is one of the most important investments you can make for your business. It helps you run more efficiently and effectively, so it’s important to choose wisely. 

If you’ve decided to implement or upgrade your ERP software system, we’d love to help!

We’re here to take all the hard work out of making sure everything goes smoothly and make sure you have an easy time implementing or upgrading so you can get back to doing what you do best: running your business!  – Contact us today

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