Reduce Your Time Duplicating Information Entry

Diane Harvey
Updated on

Duplicating information entry can sometimes seem to consume most of our time during our working lives.

The fact is that most people spend much of their working hours poorly duplicating information entry. In most organizations, the same data is continually entered into multiple systems and even though there are often automated checks in place for a lot of this data, it seems the human factor falls into a few common issues:

The problem with each of these issues is that they could be time-consuming for you and your colleagues as well as increasing costs within your organization. You’re using manpower to enter the same information over and over again. That may be okay for now, but let’s look at where it could lead:

Increased volume of data entry

More time required

Errors in orders/shipping


Whether you call it information or data entry, the act of keying in details can quickly become a repetitive task. When you’re working with large amounts of data, the process can be tedious and time-consuming. Fortunately, there are ways to streamline your data entry processes and eliminate wasted time spent repeating tasks.

That’s where SAP Business One comes in. Solution: SAP Business One software is a business all-in-one software package. Small companies can get the efficiency they need to compete in today’s world … It takes a lot of effort away from repetitive tasks, so you can spend more time on the tasks that increase revenue, engage with your customers, and boost employee productivity.

SAP Business One gives you the tools needed to enter data once and have it conveyed across multiple applications, eliminating the need for Duplicating information entry

What is Duplicating Information Entry?

Duplicating information entry refers to the manual re-entering or copying of the same data into multiple systems or processes within a business. Some common examples include:

  • Entering customer information like name, address, phone number separately into a CRM system, accounting software, email platform, etc.
  • Copying order data from a sales system to an inventory or fulfilment system manually.
  • Re-typing product specs, pricing, inventory levels from one spreadsheet to another.
  • Manually entering payroll data into HR systems that must also be accounted for financially.
  • Duplicating supplier details into procurement, accounting, and contact management tools.

When businesses lack integration between systems and workflows, employees end up wasting significant time re-entering the same information across sales, marketing, operations, HR, finance, and other departments.

Duplicating Information entry leads to frustration for staff, inaccurate or outdated information across sources, and major inefficiencies that hinder productivity and growth.

Integrated platforms like ERP help eliminate duplicating efforts by maintaining single sources of truth that sync data in real-time across all business processes. This saves time, reduces errors, and improves decisions.

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