Ways ERP Software Makes Your Business Run More Smoothly

By Diane Harvey | April 28, 2022 | Business Software , ERP

How is it that ERP software can make your business run more smoothly? And what kinds of processes do business owners need to take full advantage of the benefits that ERP software systems have to offer?

These are good questions.

The fact is, small businesses often don’t realize the extent to which ERP systems can reduce their overall operating costs, increase efficiency and productivity for employees, and improve customer service.

A lot of people don’t realize to what extent they can benefit from ERP software. They may have heard that it will help them save money, or maybe their boss told them to use it, but they haven’t experienced the full benefits for themselves.

That’s why it helps to hear about the ways ERP software can make your business run more smoothly from those who have truly benefitted from using the software.

I’ll give you a few examples of how ERP systems can maximize your company’s day-to-day processes.

Streamlines processes:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Keeping everyone in the loop:

 

Leadership within a company may have a clear idea of what its goals are, but that doesn’t necessarily mean all members of a business know how to achieve those goals. With ERP software, everyone from managers to entry-level employees has access to the same information and is aware of any adjustments made by other departments or teams.

Automating tasks:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Improving productivity:

 

The improved efficiency we just mentioned also translates into higher productivity for your company. When your team has the data and tools it needs to get its work done without disruption, that company is going to do better work more quickly. This is true for small businesses and large ones alike. Everyone does their best work when they understand exactly what’s expected of them and have the tools to accomplish it.

Saving money:

 

It’s a common misconception that ERP systems only save money in the long run because they involve some costs upfront. However, ERP systems also deliver cost savings in other ways, such as helping your team spend less time on redundant or unnecessary tasks.

Reduces operational risk:

 

An ERP system helps eliminate operational risks associated with running a business by streamlining your company’s processes and organizing data into one database. This centralization means less potential for human error, increased security and fewer redundancies. If a problem occurs, it’s easy to trace it back to its source and correct it quickly.

ERP systems integrate data from every aspect of your business, meaning there is less room for error when it comes to information entry. They also provide a central hub for all of your financial data, which streamlines reporting processes and makes audits easier.

Provides better communications, which means faster collaboration:

 

ERP software improves collaboration between departments because information is stored in one database and accessible across the enterprise in real time. This improves productivity by eliminating the need for redundant data entry and reducing the risk of errors.

ERP systems also make it easier for employees in different departments to communicate directly with each other via instant messaging or video calls, which expedites decision-making and boosts productivity.

Helps companies scale and adapt:

 

As your company grows, it becomes harder to keep track of all the moving parts. ERP software makes it easier for companies to manage multiple business functions from a single platform. It also helps organizations to adjust to change by automating processes and providing real-time updates on business activities. And because an ERP system stores data in the cloud, you can access it on any device at any time.

Provides the ability to automate:

 

Many business processes are still handled manually, which costs businesses money. With today’s advanced technology, many tasks can be automated — like inventory management and HR processes. We’ve already seen how process automation saves time and money for companies, but there’s an added benefit: fewer errors. Manual data entry is prone to mistakes like typos, which can lead to big problems (i.e., loss of revenue).

When you have an ERP solution in place, much of the heavy lifting is done for you. For example, when an order is placed online or through a third-party portal, that information is automatically sent to your ERP system. From there, it’s automatically processed with minimal human intervention. This frees up staff time that can then be used for other revenue-generating activities.

Ensures data is more visible and readily accessible:

 

When data is manually entered into multiple systems, it’s easy for errors to occur along the way. With ERP software, however, data is stored in one central database so it’s always up to date and accurate.

Data silos make it difficult for employees to share information across departments, so they often have to wait for important information from other teams — especially when it comes to inventory management and supply chain activity.

Helps you provide effective customer service:

 

Your customers deserve nothing but the best, and that includes stellar customer service. With ERP, you can manage all steps of the customer journey from start to finish, including marketing campaigns and communications, sales quotes and invoices, fulfilment and delivery, ongoing maintenance and support. This makes it easy to deliver the high level of service that will keep customers coming back for more.

Enhances inventory management:

 

Managing inventories is essential for all businesses, but if you’re a wholesaler or manufacturer it’s absolutely critical. The wrong inventory costs you money — empty shelves mean lost sales, while excess inventory means money tied up in unsold goods. With proper inventory management, you can restock just before supplies run out and avoid having too much stock on hand. ERP software reduces the risk of human error with automatic reordering based on sales and usage data. And if you have multiple warehouses or stockrooms, the system will make sure each location has an appropriate level of inventory.

There is a lot of information to take in, but hopefully this article was able to give you a clearer picture of what ERP software has to offer. Think about what you want and need from ERP software, then weigh the benefits that each option provides and decide on the best choice for your business.

With time and proper implementation, ERP software successfully optimizes your business to run more smoothly than ever before. It does everything from streamlining your supply chain to increasing productivity of your workforce and making it easier to find what you’re looking for. In short: it brings an unparalleled, unparalleled level of success to all those that commit.

The SAP Business One ERP system offers many features that make it unique and highly beneficial for current business owners and potential customers alike. Click here for more information about SAP Business One.

Back to news

Leave a Reply

Your email address will not be published.

Related Articles

Key benefits of ERP for Food and Beverage

There are a number of benefits as to why the food and beverage industry should be using an ERP system for their business.  These are a few reasons as to why every Food and Beverage company should have an effective[...]

By Diane Harvey | August 17, 2021 | ERP , Food and Beverage , Foodservice , Manufacturing , ProcessForce , SAP Business One
Benefits of using Business Management Software blog cover image

A business management software system (or ERP) is a software package that automates business operations. It can be used for everything from retail to production and can help you work more efficiently and accurately. Business management software has become a popular[...]

By Diane Harvey | August 24, 2021 | Business Software , Cloud ERP , Cloud software , ERP , SAP Business One
man putting shoes on, blog cover sap business one is perfect fit

SAP Business One for SMEs is an up-to-date, comprehensive ERP solution that adheres to your availability requirements while implementing the needs and requirements of small and medium sized enterprises. As your business grows, you may look for ways to streamline operations[...]

By Diane Harvey | September 9, 2021 | Business Software , SAP Business One