10 ways SAP Business One ERP makes your job easier

If you’re looking to increase the efficiency of your business, you may have heard of SAP Business One ERP. It’s a software designed to help small and medium-sized businesses better manage their finances, inventory, sales, and customer relationships. It’s also one of the most popular ERP systems available for this type of business.

The first thing to understand about SAP Business One is that it’s not just a piece of software. It’s a complete business management system that integrates multiple applications into one easy-to-use interface.

In this article I’ll break down the top 10 ways in which SAP Business One can make your job easier. In no particular order, here we go:

1. One solution to rule them all

All of the people in your office are human capital.

They’re that one employee everyone’s friends with, that coffee snob who can’t stand the smell of coffee on an entire floor, and the receptionist who always has a positive attitude despite her hours being cut. They’re all different, but at their core they’re all the same: valuable members of your workforce. To keep them happy and engaged, it doesn’t hurt to go above and beyond to keep them happy. Here are some ways you can do just that—one solution to rule them all!

2. Efficiency & automation

Now that you have the tools to manage your organization’s diverse and fast-moving business processes, let’s look at some of the ways SAP Business One can help boost your efficiency.

Make data extraction easier

With the right software, organizations can:

  • Automate tasks and workflows – reduce manual workloads and empower teams to focus on more strategic initiatives
  • Automate reminders – eliminate tasks that involve chasing people down for information they don’t have or forgot to send
  • Automate business processes – gain efficiencies from simplifying complex processes so you can spend time on performing value-added activities instead.

3. Collaboration

  • Collaboration

Collaboration is a great way to increase efficiency and productivity in your workplace. It’s also a great way to get ideas from other people, as well as help manage projects. These are some of the many ways that SAP Business One ERP helps you with collaboration:

  • Access to real time data
  • Personalised dashboards
  • Create workflows

4. Innovation

  • Because they are tied together, SAP Business One assists you in developing and improving products and services.
  • The software also helps you create new ways of doing business (internal operations) and delivering value to customers (marketing).

5. Analytics & reporting

  • Analytics and reporting go hand in hand.

With SAP Business One, analytics and reporting are the same thing. With embedded advanced analytics, you can generate reports on the fly with just a few clicks of your mouse.

SAP Business One is powerful and flexible enough to support sophisticated analysis for any user across any department, yet it’s easy enough for everyone to use on a daily basis.

It’s also secure and mobile, so you can view reports from anywhere with an internet connection, while ensuring that only authorized individuals can see the data they need to see—and no one else!

6. Easier decision making

You have access to reports that show real time, up-to-the minute information that helps you make better, easier business decisions.

You can run reports on your mobile device and be informed wherever you are. Your mobile device becomes a powerful tool to help you make better decisions.

7. Easier inventory management

Inventory management is a complicated task, but with the inventory module in SAP Business One, this process will be a breeze.

The inventory module is specially designed for your company to efficiently manage your supply chain and warehouse processes. You’ll be able to track items from purchase order through sales order and shipment.

The software also allows you to create barcodes for each item you carry so that you can easily track your goods throughout the supply chain.

Warehouse managers will also enjoy being able to see all of their items on map views, which are conveniently color-coded by status.

8. Easier product management

Product management is easier because you can:

  • Create and maintain products and services, bills of materials, and production processes
  • Create sales quotations, sales orders, delivery notes, invoices and return orders related to the product
  • Update the information on distributed products using mobile scanners

9. Easier financial management

The Financial Management module gives you the tools you need to track financial data, manage cash flow, and gain business insights.

With SAP Business One, you can view financial reports in real time, analyse performance with dashboards and graphs, and plan for the future more accurately-no more waiting for outdated information.

10. Reach new customers & markets with e-commerce capabilities

E-commerce is a no-brainer way to grow revenue, but it requires the right technology to help ensure a seamless shopping experience.

SAP Business One ERP helps you expand your business with integrated e-commerce capabilities that are simple to set up and easy to use.

You can manage your online operations from within SAP Business One and share information with your online store by using the customer portal or by integrating SAP Business One with an existing e-commerce platform of choice such as Shopify, Storefront Cloud by EDI, Magento, or BigCommerce.

The commerce module provides you with the tools you need to manage multiple online stores from a single platform.

You can use it for online sales through social media platforms or your own webstore, enabling you to sell anywhere at any time for real time inventory management.

Overall, SAP Business One is a very powerful program that helps businesses work smarter. By taking a look at these ten ways it can make your job easier, you should have a better understanding of how Business One can help to enhance your business.

To better understand the benefits of SAP Business One for your business, contact us today!

ERP, the ultimate business management solution

Quick question: what is ERP? – It stands for Enterprise Resource Planning, and it’s the ultimate business management solution.

ERP is a suite of integrated applications that enable you to manage your business processes in real time across all departments and functions, from finance and accounting to sales, inventory, production planning, manufacturing, customer service—the list goes on.

With one shared source of information available to employees across the organization (think of it as “one version of the truth”), you can gain better visibility into your operations and make smarter decisions in every area.

And because it’s one fully integrated system—not just a hodgepodge of applications patched together with custom code—your data flows seamlessly throughout the system so everyone works off the same numbers.

Plus, things are easier to maintain because there are fewer interfaces between systems that need updating or fixing when things go wrong.

Plus ERP is modular software—you can start by implementing just a few pieces of functionality before expanding later on with additional modules when you need them most.

How to choose an ERP system

Choosing an ERP system is a critical decision. Before selecting a solution, keep the following in mind:

  • How will this impact your company? In order to get the full value of investing in ERP, you’ll want to ensure that it’s used across all teams and departments. While the project may be spearheaded by one department or team, everyone who works for your organization should be able to benefit from an ERP system so that you can reap the maximum gains possible. Therefore, when searching for an ERP partner, consider how each solution will integrate with your employees and meet their needs.
  • Does it have room to grow? One of the primary benefits of implementing an ERP system is its ability to adapt as your business changes and grows. When evaluating your options, think about how each system will support you in the long run—will they allow you to scale as needed while optimizing costs?
  • Will it play well with others? In today’s increasingly digital world, there are plenty of other solutions companies are using alongside their ERPs—everything from CRM software and marketing tools to workflow management solutions. Since having all these different systems working together is important for improving efficiency and productivity, ensure that any potential solution can easily integrate with other solutions you’re currently using or anticipate needing in the future.
  • Consider total cost of ownership (TCO). The TCO includes more than just subscription fees or upfront licensing costs; it also includes expenses such as hidden fees (like training) or additional hardware/software costs incurred when implementing a new system (in addition to customizations which may be required). Although initial sticker shock might cause vendors’ solutions that have higher TCOs seem less expensive at first glance, paying more up front could mean saving money overall down the road

10 of the most important benefits of  using ERP as a business management solution 

The benefits of ERP systems are so numerous and spread across so many different business departments, they’re hard to measure. Still, most companies that implement such a system see significant improvements in the operations and management of their enterprise.

Here are 10 of the most advantageous benefits an ERP system can provide.

  1. Completely customizable data management

ERP software helps you organize, store and manage all types of data. You can customize the software to meet your needs and those of your users, assigning different rights and permissions for each user’s role. The possibilities for customization are endless — and very useful in practice.

  1. Automated workflow

You can use an ERP system to automate certain workflows, such as purchase orders or invoicing. Automating these tasks saves time and eliminates human error that can occur when managing complex systems manually.

  1. Centralized data management

With ERP software, you can centralize all company-related information in a single database. This makes it easier to access the data you need and ensures the integrity of your data throughout the organization. When everyone is working with the same information and storing it in one place, everyone’s on the same page!

  1. Improved security and risk management

The term “enterprise resource planning” is often used in the same way as “enterprise risk management” even though they have little in common on their surface. Only if you dig deeper will you realize they’re two different things.

  1. A single data source of truth across the company

You need to combine all your business systems into just one enterprise resource planning system. Without this, it’s difficult to see the big picture and make decisions based on all the data collected across the company’s operations or all its departments.

  1. Improved communications and coordination

The more people involved in making decisions about an important task, the more chances for mistakes — which is why in an ERP system all departments are integrated into one place, so it’s easier for everyone to get involved with decision-making processes.

  1. Better decision-making capabilities

ERP provides real-time access to actionable data that lets managers make informed decisions quickly. This is especially useful during times of uncertainty when it’s essential to act fast while managing risk.

  1. Greater insight into the supply chain

ERP gives companies a better understanding of how their supply chains operate with visibility into operations from procurement through to fulfilment.

  1. Improved financial performance

Data integrity and control over its accuracy help businesses streamline their processes and improve financial performance by reducing operational costs, improving cash flow and increasing revenues.

  1. More accurate inventory control and product tracking

ERP systems enable companies to track inventory in real time, which can increase efficiency when it comes to meeting customer needs like split shipments and drop shipping.

Hidden costs to watch out for when choosing an ERP system

ERP systems are a powerful business management solution. They allow you to streamline all of your business processes into one central system, which in turn helps you cut costs and improve efficiency across the board.

But before you race out to pick up the first ERP system you see, let’s pause for a moment. While ERP is an incredibly useful tool, it’s not a miracle worker. And just like any other tool, it comes with a cost.

Before implementing an ERP system, you need to be aware of all the costs involved. These include consulting fees, customization costs, training costs, cloud hosting costs (if applicable), ongoing maintenance and support costs, replacement/upgrade/migration fees and more.

Now that doesn’t mean returns on an ERP investment aren’t possible—they are! But just as with any major acquisition for your business, it pays to understand all the potential associated costs of ERP implementation.

Why should your business switch to an ERP system?

Why should your business switch to an ERP system?

  • ERP systems help track real-time data, enabling companies to make faster and more accurate decisions with greater insights into their business.
  • A cloud-based ERP allows businesses to access information from anywhere in the world using any device. This makes tasks like entering new sales orders and tracking inventory much simpler and easier to manage.
  • With a modern user interface (UI), employees can work faster without the need for training on how an application works. The UI also helps streamline workflows across departments so that everyone has access to the same information when they need it most—whether it’s managers who want a holistic view of their businesses or customer service reps who need quick answers while speaking with a customer over the phone.
  • Artificial intelligence (AI) is being integrated into many aspects of business today including HR, marketing automation (MA), sales operations management software solutions, finance management systems which offers features like predictive forecasting based on historical data points; customer relationship management platforms that leverage AI-powered chatbots for lead generation and support tickets among others!

How will your business transform with an enterprise resource planning (ERP) system?

  • Your company will be able to communicate in real time.
  • You’ll have access to real-time data about the health of your business at all times.
  • You’ll see improved productivity across the board.
  • You’ll be able to make better, more accurate decisions that impact the bottom line.
  • ERP systems often lead to increased profitability. (Many businesses see a return on their investment within just two years.)
  • Your customers will enjoy improved service as a result of your company’s efficiency boost

Your business will see significant improvements with new technology

There are many ways an Enterprise Resource Planning system can help you manage your business, but these are the most common and important:

  • Better decision making
  • Improved efficiency
  • Improved business management
  • Improved collaboration
  • Improved customer service
  • Improved business processes
  • Improved supply chain management

The final word is that ERP can be a great tool for enabling an organization to maximize its potential.

Hopefully, we’ve given you a sense of what an ERP solution is and why we feel it is the ultimate business management solution, and some of the key benefits for it. Now it’s up to you to decide what’s right for your business.

But either way, it’s worth looking into ERP as a business management solution if you think that it could help make your business run better. After all, a tool for improving several aspects of your operation is well worth looking into if you want to grow as an organization.

To learn more about SAP Business One ERP and the benefits to your business, contact us today!

 

What is SAP Business One Inventory Management?

Your business is unique and demands tools that can help you manage your inventory in an efficient manner. SAP Business One inventory management module offers a wide range of features to help you do just that!

A robust business system should be able to manage your inventory. Managing inventory is a key component of keeping track of your company’s supply chain, which is important for growing your business.

Inventory management systems help you keep track of products and materials, so you can manage your stock effectively. Maintaining stock levels is crucial to ensure that you have the right number of products in stock at any given time. This is to avoid overstocking, which can tie up valuable capital and cause a reduction in profits.

It’s also essential for avoiding the effects of under-stocking, where the demand for your products exceeds your supply, leading to lost revenue and dissatisfied customers.

SAP Business One offers a well-developed inventory management solution. The inventory component supports processes that optimize inventory management for large and start-up businesses.

It streamlines operations for businesses by managing master items and data records, among other things. Inventory management offers many additional functionalities to achieve objectives such as reducing inventory levels, lowering costs, and improving the company’s revenue.

The primary responsibility of inventory management is to manage stock already in storage, making orders and sales. SAP Business One provides inventory management for streamlining procurement processes, tracking receipts, and inventory levels in real-time.

Here are a few ways SAP Business One makes inventory management easy:

Manage Item Master Data

Manages all item data from a single screen. All details about the item can be kept in the system, including specific barcode numbers for each item.

Item Tracking

Product quantities are tracked according to their specific serial numbers, batch numbers, and expiration dates. This enables them to be tracked through their entire life cycle—from production to customer delivery—to ensure that they are always available when needed and in high demand. Having this information enables you to make business decisions based on accurate information rather than assumptions or guesswork.

Manage the financial aspects of inventory management (costs, prices)

When you set up a product master record in SAP B1, you can store all relevant information regarding costs and prices. You can enter information such as standard price and standard cost, which can then be used to create reports that show how much money your products are generating or costing.

With SAP B1’s inventory management module, you can also define specific price lists for different markets and customer groups. For example, you could have one price list for wholesale customers, another for retail customers, another for customers in different countries and so on.

In addition to product base prices, the inventory management module lets you set up discount schedules based on sales volume or other criteria.

Inventory forecasts

The Forecast Wizard helps you generate sales forecasts by product, region or customer segment. You can set up different combinations of parameters to suit your business needs. The wizard lets you see how forecasted sales change over time depending on the parameters you select, so you can adjust them if necessary. This gives you greater control over your inventory planning and helps reduce write-offs due to expired products.

Ordering tools

The Order Wizard helps you produce purchase orders based on forecasted demand, current inventory levels and supplier lead times. The tool will flag any items that are below their reorder point, as well as quantities that need to be ordered from each supplier, giving you an accurate overview of your suppliers and inventory levels at a glance. You can also use the Purchase Order Report to view all open purchase orders for a given supplier in one place.

Stock transfers between warehouses, locations and sites

The Stock Transfer Wizard lets you generate stock transfer orders based on which items are running low in which locations or warehouses. With this tool, you can move stock where it’s needed most without wasting time trying to manually identify reordering needs site-by-site.

Basic inventory information

Inventory management lets you create and update data records for all the items in your stock, including the minimum and maximum quantities needed to trigger a replenishment order. It also lets you keep track of units of measure and unit conversions (e.g., 12 pieces per box). You can choose what information to enter manually or upload it from a spreadsheet using a utility called Data Transfer Workbench. To help you manage your warehouse, the Inventory Count module lets you perform physical stock counts as well as stock takes at specific locations.

Other benefits include:

Multiple warehouses and locations – allowing you to manage your stock at different locations by creating a separate warehouse for each location

Multiple units of measurement – allowing you to keep track of your stock in different units of measurement (kgs, litres, meters etc.) per item

Full traceability – allowing you to trace an item’s history at every stage of production (purchase order, goods receipt, goods issue etc.)

Serial number tracking – allowing you to monitor individual serial numbers for each item in your inventory

Batch number tracking – allowing you to track the batch numbers assigned to each item in your inventory

Your business needs efficiency, and it needs a system that can automate and streamline its inventory and production processes. SAP Business One offers you both—and more.

As a user of SAP Business One, you can gain greater visibility into key functions like inventory, which allows you to plan ahead and avoid both shortages and surplus inventory through better planning.

This means that your business will be able to reduce costs while speeding up its delivery times, so you can meet customer demand and expectations. With a system that enables real-time updates of inventory and warehouse data, you will always have the most accurate information available to inform your decisions..

Overall, the SAP Business One inventory management functionality is extensive and will serve you well. SAP Business One includes all the tools you need to grow your business from idea to reality. Best of all, everything integrates seamlessly so that you can easily manage your inventory in real time.

To learn more about the inventory and warehouse management functionality of SAP Business One, request a demonstration with one of our experts or contact us for more information.

 

Ways ERP Software Makes Your Business Run More Smoothly

How is it that ERP software can make your business run more smoothly? And what kinds of processes do business owners need to take full advantage of the benefits that ERP software systems have to offer?

These are good questions.

The fact is, small businesses often don’t realize the extent to which ERP systems can reduce their overall operating costs, increase efficiency and productivity for employees, and improve customer service.

A lot of people don’t realize to what extent they can benefit from ERP software. They may have heard that it will help them save money, or maybe their boss told them to use it, but they haven’t experienced the full benefits for themselves.

That’s why it helps to hear about the ways ERP software can make your business run more smoothly from those who have truly benefitted from using the software.

I’ll give you a few examples of how ERP systems can maximize your company’s day-to-day processes.

Streamlines processes:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Keeping everyone in the loop:

 

Leadership within a company may have a clear idea of what its goals are, but that doesn’t necessarily mean all members of a business know how to achieve those goals. With ERP software, everyone from managers to entry-level employees has access to the same information and is aware of any adjustments made by other departments or teams.

Automating tasks:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Improving productivity:

 

The improved efficiency we just mentioned also translates into higher productivity for your company. When your team has the data and tools it needs to get its work done without disruption, that company is going to do better work more quickly. This is true for small businesses and large ones alike. Everyone does their best work when they understand exactly what’s expected of them and have the tools to accomplish it.

Saving money:

 

It’s a common misconception that ERP systems only save money in the long run because they involve some costs upfront. However, ERP systems also deliver cost savings in other ways, such as helping your team spend less time on redundant or unnecessary tasks.

Reduces operational risk:

 

An ERP system helps eliminate operational risks associated with running a business by streamlining your company’s processes and organizing data into one database. This centralization means less potential for human error, increased security and fewer redundancies. If a problem occurs, it’s easy to trace it back to its source and correct it quickly.

ERP systems integrate data from every aspect of your business, meaning there is less room for error when it comes to information entry. They also provide a central hub for all of your financial data, which streamlines reporting processes and makes audits easier.

Provides better communications, which means faster collaboration:

 

ERP software improves collaboration between departments because information is stored in one database and accessible across the enterprise in real time. This improves productivity by eliminating the need for redundant data entry and reducing the risk of errors.

ERP systems also make it easier for employees in different departments to communicate directly with each other via instant messaging or video calls, which expedites decision-making and boosts productivity.

Helps companies scale and adapt:

 

As your company grows, it becomes harder to keep track of all the moving parts. ERP software makes it easier for companies to manage multiple business functions from a single platform. It also helps organizations to adjust to change by automating processes and providing real-time updates on business activities. And because an ERP system stores data in the cloud, you can access it on any device at any time.

Provides the ability to automate:

 

Many business processes are still handled manually, which costs businesses money. With today’s advanced technology, many tasks can be automated — like inventory management and HR processes. We’ve already seen how process automation saves time and money for companies, but there’s an added benefit: fewer errors. Manual data entry is prone to mistakes like typos, which can lead to big problems (i.e., loss of revenue).

When you have an ERP solution in place, much of the heavy lifting is done for you. For example, when an order is placed online or through a third-party portal, that information is automatically sent to your ERP system. From there, it’s automatically processed with minimal human intervention. This frees up staff time that can then be used for other revenue-generating activities.

Ensures data is more visible and readily accessible:

 

When data is manually entered into multiple systems, it’s easy for errors to occur along the way. With ERP software, however, data is stored in one central database so it’s always up to date and accurate.

Data silos make it difficult for employees to share information across departments, so they often have to wait for important information from other teams — especially when it comes to inventory management and supply chain activity.

Helps you provide effective customer service:

 

Your customers deserve nothing but the best, and that includes stellar customer service. With ERP, you can manage all steps of the customer journey from start to finish, including marketing campaigns and communications, sales quotes and invoices, fulfilment and delivery, ongoing maintenance and support. This makes it easy to deliver the high level of service that will keep customers coming back for more.

Enhances inventory management:

 

Managing inventories is essential for all businesses, but if you’re a wholesaler or manufacturer it’s absolutely critical. The wrong inventory costs you money — empty shelves mean lost sales, while excess inventory means money tied up in unsold goods. With proper inventory management, you can restock just before supplies run out and avoid having too much stock on hand. ERP software reduces the risk of human error with automatic reordering based on sales and usage data. And if you have multiple warehouses or stockrooms, the system will make sure each location has an appropriate level of inventory.

There is a lot of information to take in, but hopefully this article was able to give you a clearer picture of what ERP software has to offer. Think about what you want and need from ERP software, then weigh the benefits that each option provides and decide on the best choice for your business.

With time and proper implementation, ERP software successfully optimizes your business to run more smoothly than ever before. It does everything from streamlining your supply chain to increasing productivity of your workforce and making it easier to find what you’re looking for. In short: it brings an unparalleled, unparalleled level of success to all those that commit.

The SAP Business One ERP system offers many features that make it unique and highly beneficial for current business owners and potential customers alike. Click here for more information about SAP Business One.

What Is Digital Transformation & Why Is It Important?

Digital transformation is a broad concept, but the essential idea is this: using digital technologies to transform your business, improve customer value and more effectively compete in an ever-changing world.

It’s not surprising that digital transformation has become such a big deal — after all, we’re living in an age when most of us can’t go half an hour without checking our phones. This is especially true for younger generations that have grown up with technology. In fact, a recent survey found that 69% of Generation Z are frustrated with companies that don’t use modern technology to communicate.

Meanwhile, the Internet of Things (IoT) has exploded and continues to grow exponentially. In 2016, Gartner predicted there would be 8.4 billion connected things in use worldwide; by 2020, the research firm predicted there would be approximately 31 billion connected things in use. Add this to the fact that social media and mobile technology allow us to instantly connect with people around the world, and its clear technology has changed our lives forever.

So why should businesses care? Because they need to adapt or risk being left behind by more innovative competitors. If you want your company to stay ahead of the curve, then you need to start investing time and money into digital transformation as soon as possible.

There are many different reasons why digital transformation is important, but at its core, these advances allow businesses to do more with less.  A digital-first organization can collect data on their customers and employees in real time, which allows them to make more informed decisions about the people they’re serving.

Digital transformation also allows for greater collaboration between departments and employees, which leads to a stronger culture of support, creativity, and innovation. The ability of businesses to adapt to new technology and take advantage of its benefits is key for staying competitive in today’s economy.

Digital transformation is important because it opens up new opportunities for growth, increased productivity, and a better customer experience.

The benefits of digital transformation include:

Stronger resource management.

Digital transformation also makes it easier for you to manage your resources more efficiently, allowing you to save time and money in the process.

Encourages digital culture.

Digital transformation not only transforms processes but also changes the way people work together. This encourages collaboration — a key component of digital culture — as well as communication, which helps employees work together towards achieving organisational goals.

Increased profits.

Making the switch to digital can help you increase revenues by attracting new customers and retaining existing ones. It can also drive down costs by improving efficiency, increasing productivity and reducing human error (all of which will save valuable time).

Increased agility.

With new technologies like automation, business intelligence software, cloud computing, and ecommerce platforms, businesses are able to react faster than ever to changing customer demands and market conditions alike. This means they can adapt more easily to unexpected challenges and changes in strategy without having to completely overhaul their processes or technology stack.

Improved productivity.

Modern business owners have more tools than ever at their disposal for improving productivity both internally and externally. Customer relationship management (CRM) software, for example, simplifies collaboration between teams and makes it easy for them to track customer interactions across multiple channels — resulting in improved efficiency, accuracy and productivity across the board.

Enhanced data collection.

You’ve most likely heard the phrase “data is king” before. Collecting data on your customers helps you to better understand their preferences, needs and behaviours so that you can cater to them accordingly. Digital transformation allows you to collect more data than ever before — which gives you better insight into what your customers want and how they behave — making it easier than ever before to meet their needs and expectations.

Data-driven customer insights.

Organizations can use digital technologies to collect data from customers’ interactions with their products, mobile apps, websites and social media sites. Using analytics tools, you can gain insights into who your customers are, what they need, what they want and how best to reach them. This information can be used to personalize the customer experience, improve customer relationships and increase sales conversion rates.

An overall better customer experience.

Digital technologies make it easier for organizations to engage with customers through multiple channels including web self-service, email, social media and mobile applications. They provide customers with a consistent experience across all these channels so that they do not have to explain their problem repeatedly or wait for days for a response. Customers also expect a personalized experience that is as unique as their needs. Digital technologies allow companies to meet these expectations by delivering contextual experiences that are relevant and personalized.

With all of the benefits that digital transformation offers, it’s easy to see why so many businesses are choosing it as part of their business strategy.

Whether you’re looking for ways to automate your business operations or simply enhance the way you conduct business, digital transformation can help you do just that. And with its ability to help drive productivity levels and enhance operational processes, it’s easy to see why so many businesses are turning towards it.

Digital transformation is not a one-size-fits-all solution. However, that doesn’t mean that it won’t ever be applicable in a given situation. All you need to do to use digital transformation to your advantage is to identify the places where technology and technology integration can positively impact your business, whether in operations or otherwise.

Then, identify the areas of your business that need the most help (by looking for pain points) and start by making improvements there first. After you have successfully implemented some digital transformation ideas from start to finish, then you can branch out and try some new approaches.

It is clear that digital transformation can be beneficial to businesses of all sizes. It may not be the right solution for every business, but it should be considered by companies who are looking to modernize their business models in the coming years.

In conclusion:

There’s no denying that digital transformation is a highly beneficial phenomenon that a business needs to consider. The only question is whether or not your business is actually ready for it right now.

If you find that your business isn’t, there’s nothing wrong with taking the time to prepare and get on track before it’s too late. If you do, though, I encourage you not to delay any longer.

Digital transformation offers far too many benefits to ignore and keeping up with technology trends is necessary in today’s business climate.

Digital transformation is not only about moving your business to the online world. It’s about taking advantage of digital technologies to improve performance and productivity.

To discover how an ERP solution such as SAP Business One can kick start in your transformation journey, get in touch with one of our digital experts.  

Signum Solutions sponsors Halton Chamber Business Award 2022

Signum Solutions are very excited to be sponsoring the ‘Manufacturer of the Year’ award category at this year’s Halton Chamber Business Awards 2022.

Manufacturing is alive and well in Halton. And to celebrate this, we’re excited to sponsor the ‘Manufacturer of the Year’ award category at this year’s Halton Chamber Business Awards!

Signum Solutions, member of Halton Chamber

The business world has barely had time to catch its breath after 2020 and 2021, but that’s where the chamber comes in—to provide a safe place for businesses to connect, share ideas, learn, and grow.

This year’s awards will recognize those businesses who are doing just that—working hard to keep the wheels turning no matter what.

The Manufacturer of the Year will be awarded to a business that exhibits best practices when it comes to building a sustainable operation. This could be through effective manufacturing techniques, developing staff, introducing new products, or capital investments.

Past winners have included multi-nationals, small businesses and entrepreneurs; large organisations, local government and public services; well-established companies and new start-ups.

The awards have a number of categories to enter and are open to any business operating within the borough of Halton or that employs staff who live within the borough.

Whether you just enter, are shortlisted as a finalist or even win, the benefits are there for you.

Boost morale. Achieving recognition for your business through these awards is a great way to boost morale and pride among your staff. Winning an award is a great achievement and can help you stand out from your competitors.

Assist in recruitment. The best people want to work for the best companies. By being a finalist or winner in this prestigious awards programme it will help you stand out from the crowd when recruiting new staff and keep the best ones that you already have

Increase profile within the community. These awards are one of the most highly regarded within the local business community and bring considerable kudos to your business if you make it onto the shortlist, let alone win!

Stand out from your competition. By entering, it demonstrates that your company is interested in making a difference to its customers and clients by delivering great service and quality products.

Increase your marketing potential. The publicity surrounding the awards is tremendous and being involved can really help raise your profile – both locally and further afield. If you make it on to the shortlist as a finalist this will be even more beneficial for you with many PR opportunities presented to you!

Winning customer loyalty/trust. Becoming a finalist or winning an award will help to boost customer loyalty and trust by showcasing external recognition for your products and services.

Achieve recognition. The awards ceremony is attended by over 350 local business leaders and VIPs each year, so you are guaranteed to raise your profile locally. Finalists receive a certificate to display at their premises and winners receive a trophy, unique branding and media coverage.

The awards evening will provide a welcome opportunity to celebrate the achievements and successes of businesses across the borough and we are looking forward to meeting all of the fantastic nominees.

Nominations for all categories are now open with the winners set to be announced at the Halton Business Awards Gala Dinner on 10th June 2022 at the DCLB Stadium.

The deadline for nominations for this year’s Halton Business Awards is 18th March 2022. For details of all the award categories, and how to apply please visit:

https://www.haltonchamber.co.uk/business-awards/how-to-apply-2022.html

Build an Intelligent Enterprise with SAP Business One

When it comes to the topic of an intelligent enterprise, an image of a futuristic office full of robots, artificial intelligence, and digital people immediately comes to mind. If you’re a business owner wondering what the fuss is all about or how you can build your own intelligent enterprise, here’s your guide.

Intelligent enterprises are no longer science fiction; they are a reality that many businesses are adopting today. With the help of technology, businesses can now optimize their operations by taking better decisions and leveraging data to offer personalized customer experiences.

The term “intelligent enterprise” was coined by SAP in 2018 to describe an organization that uses technologies like ERP, Artificial Intelligence (AI), Big Data, Machine Learning (ML), Robotic Process Automation (RPA), and more to improve operations and offer better customer experiences.

The concept of an Intelligent Enterprise is one that has been around for a long time but only recently has the technology caught up to the vision. In fact, many companies have been using ERP solutions such as SAP Business One for years to understand and act on their data to drive their business.

This is especially important today as customers have more choices than ever before, and they tend to pick brands that offer them personalized experiences.

But what is an intelligent enterprise? What are the benefits of running your business as an intelligent enterprise? How can you build an intelligent enterprise using an ERP solution such as SAP Business One?

Let’s take a look.

What is an intelligent enterprise?

The Intelligent Enterprise is a trend that’s here to stay. And for good reason. Your competition is using it, your customers are using it, and your employees are using it!

An Intelligent Enterprise is a business that uses technology to streamline business processes as well as gain new insights through the use of analytics, machine learning and artificial intelligence. The result is a more agile, streamlined business that can scale easily to adapt to changing conditions.

The goal is to use this data to provide better experiences for customers as well as employees, reduce costs and risks, improve efficiency, and enable growth.

The Intelligent Enterprise is designed with two elements in mind:

1.Intelligence – Connecting people, devices, applications, assets, and goods in real-time so that you can capitalize on insight and make better decisions at every point of business operations.

2.Experience – Enabling personalized digital interactions throughout your value chain by creating superior experiences for your customers, employees, and partners.

The Intelligent Enterprise is an approach to business that focuses on data as an asset that must be leveraged in order to achieve success and growth.

The ability to make timely decisions based on data will continue to gain importance in the future as companies strive for competitive differentiation in a fast-paced environment where change is constant.

This means that your business needs to focus on three main areas:

Applications:

With an efficient Enterprise Resource Planning (ERP) system, your business can boost application capabilities by leveraging business data to extract valuable insights for an improved decision-making process.

Digital Platforms: 

A cloud -powered digital platform is a crucial component for Intelligent Enterprises to leverage benefits like reduced costs, scalability and the use of the latest technologies.

Technology:

Be it the Cloud, Big Data, machine Learning, Robotic Process Automation or Artificial Intelligence, technologies are the final step towards an intelligent enterprise. ERP tools like SAP Business One can become the core platform for your business to adopt digital transformation and build an Intelligent Enterprise.

Benefits of running your business as an intelligent enterprise

Intelligent enterprises are powered by a robust business network, data-driven decision making, process innovation, and organizational learning. These features enable intelligent enterprises to:

  • Adapt quickly to changing market conditions
  • Provide personalization across all channels
  • Leverage analytics for real-time decisions

The benefits of becoming an Intelligent Enterprise are numerous, but include:

Improved productivity at every level: from customer service to production, improved visibility helps companies save time and money by eliminating bottlenecks and inefficiencies

Increased revenue: by gaining a complete view of the customer, companies can increase sales and improve customer loyalty

Improved profits: by anticipating customer needs and delivering on-time and on-budget, companies can improve their profit margins

Intelligent Enterprise is SAP’s new strategy, which aims to help companies to become more efficient and profitable. By leveraging the power of cloud, artificial intelligence, and machine learning, Intelligent Enterprise helps companies to accelerate their digital transformation journey.

How can SAP Business One help build an intelligent enterprise?

To become an Intelligent Enterprise, you will need a combination of people, processes and technology. SAP Business One enables businesses to innovate at scale by providing comprehensive application development and integration services all in a single platform.

SAP Business One is a tool designed to help you build your intelligent enterprise. It is an ERP system that is specifically tailored to SMEs. This system has been developed with the aim of combining business processes into one place, and using the data generated by these processes to extract meaningful insights and make better-informed decisions.

However, SAP Business One is not just an ERP system. It can also act as a digital platform. It is available as a cloud-powered platform which can ensure scalability, reduced costs, and timely access to the latest technologies which are vital for building an intelligent enterprise.

SAP Business One offers everything from ERP, CRM, Supply Chain Management, Logistics and other features. The following are some of the benefits of running your business on SAP Business One:

  • Ability to grow your business faster
  • Ability to personalize customer experience
  • Offer integrated sales and operations planning
  • Efficient supply chain management
  • A 360-degree view of your entire enterprise
  • Enable end-to-end visibility across all processes
  • Increase productivity and efficiency
  • Accelerate decision making with real-time analytics

SAP B1 offers industry specific solutions for a range of businesses including manufacturing, distribution, retail and services.

The intelligent enterprise is powered by data so you need to collect, integrate and analyse data. It is important to have visibility across the organization, understand the customers’ needs and offer personalized services.

For example, if you are in the manufacturing industry, you would want to know which product sells in which region or time. This data can be used to take corrective measures such as increasing production or stocking up on inventory for popular products or season.

SAP Business One can also help you adopt the latest technologies like Big Data, Robotic Process Automation (RPA), Artificial Intelligence (AI), and Machine Learning (ML).

The software integrates all these technologies within its framework so that you don’t have to spend time and effort creating a working solution yourself.

Whether it’s in the consumer or business world, technology is only going to become more and more ingrained in our daily lives. And right now, we have the unique opportunity to be a part of that—in fact, to shape those changes while they happen. The sooner you can adapt your organization to meet the adaptive requirements of an intelligent enterprise, the better chance you’ll have at staying ahead of your competition.

For a friendly chat, please contact us now to find out how Signum and SAP Business One can help you on your intelligent enterprise journey.

How ERP can help with Digital Transformation

The digital transformation concept has been around for a few years now and it’s gone from being a buzzword to a business reality. Digital transformation is not just about the adoption of technology; it’s about changing the way we work, the way our businesses operate and perform, and the way we interact with customers and partners.

Digital transformation is also not a one-time, one-size-fits-all process. Businesses are finding many different ways to apply digital technologies to create value, grow and adapt to market changes. Most importantly, they’re finding ways to leverage these technologies to achieve differentiation in their markets, increase agility and drive innovation.

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. The best ERP systems provide a solid foundation for enterprise visibility, internal operations efficiency and external customer engagement that support digital transformation in multiple dimensions.

What exactly is ‘digital transformation’?

Digital transformation refers to the changes associated with the application of digital technology in all aspects of human society. The ultimate goal is to allow organizations to adapt to new technologies, processes, and mindsets. Digital transformation is not just about IT replacing an old system with a new one, it is also about upgrading systems and processes, as well as people’s skills.

This model typically involves replacing existing processes with their digital equivalents, integrating online tools into all aspects of operations and creating an entirely new virtual customer experience. Customer relationships are important in this sense because digitization makes it possible to interact with customers in real time and offer them personalized services.

So how exactly can they use and shape the digital transformation concept to achieve the best advantage for their enterprise?

The answer lies in ERP (Enterprise Resource Planning) software. ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother.

What is ERP?

ERP (Enterprise Resource Planning) is a business management software that allows organizations to use a system of integrated applications to manage their businesses’ operations, including purchasing, accounting, manufacturing, sales and customer relationship management (CRM).

ERP systems allow all departments within an organization to collect, store and manage information in one single system. This prevents various versions of data being used across different departments. The system functions as a single repository for all types of data collected.

The benefits of ERP in digital transformation

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. This is because ERP solutions automate all back-end processes, from managing financials to controlling inventory and HR to analysing data. ERP software also integrates all company functions into one system, which means that information passes through each department without human intervention. In addition, ERP software offers features like analytics, which help companies identify areas for improvement.

ERP vendors like SAP offer pre-built templates for certain industries so businesses can get up and running.

ERP is an essential tool for digital transformation because it will replace paper processes with automated digital alternatives. The more paper processes you have, the longer your digital transformation will take, because all of them will need to be analysed, planned, and replaced with a technological solution.

In addition, ERP has the potential to create a standard platform across your organization that all employees can use in much the same way. This creates consistency across your business functions, which makes it easier to implement technology solutions once manual processes have been removed.

7 reasons why ERP is central to digital transformation:

1. Automation

Many time-consuming tasks that used to be manual are now automated with the help of technology. You can automatically collect data from social media sites or your website or automate payment processes or invoicing. If you want to make sure all these automated processes keep running smoothly, you need an ERP system that integrates data across applications and departments.

All of those manual processes that you’re looking to replace. They’ll be automated by your ERP system. Automation not only eliminates errors and delays; it also frees up your employees to focus on

Automation is key to digital transformation. Automating manual processes allows you to focus on more strategic tasks and creates additional capacity without having to add headcount.

2. Productivity

Having all your information integrated in one place means you don’t have to waste time searching for relevant data across different departments or even different systems. Instead, you have everything you need at your fingertips, so that you can make better decisions faster.

Digital transformation drives productivity gains by improving internal processes, systems and operations across the business. These gains are enhanced via effective automation and integration of key applications like CRM and ERP solutions.

An ERP solution provides real-time data about all aspects of operations, enabling managers to make better decisions based on actual performance rather than guesswork or intuition. Faster decisions lead to faster actions, improving productivity across the enterprise.

3. Efficiency

Digital transformation enables you to improve efficiency by streamlining internal processes, removing bottlenecks and better aligning your technology with the way you operate.

ERP enables companies to streamline processes by identifying bottlenecks and inefficiencies. For example, an ERP tool might show that production is lagging because orders are coming in too fast for the assembly line to keep up with. Efficiency gains can have a positive impact on profitability

By automating processes and streamlining workflows, companies experience higher efficiency levels across their operations.

4. Engagement

An ERP system makes it easy for employees to collaborate with one another on projects and tasks, which increases engagement and decreases turnover rates among staff members who feel more connected to the organization as a whole.

5. Cost

Digital transformation is a huge investment, and businesses will want to see a return on their investment as quickly as possible. ERP systems save time and money. They can do this through automation of specific tasks, such as automatically generating reports or sending out purchase order notifications. ERP also reduces costs by standardizing processes and procedures. This makes it easy to implement cost-saving measures, such as using the cheapest supplier for a particular commodity. It also makes it easier to track costs, so you can see where savings could be made

ERP consolidation can reduce costs.  It’s also possible that your ERP system vendor is offering a cloud-based deployment model, which should reduce IT costs. But it’s important to consider the entire picture; there may be some aspects of your typical IT spend that will increase because of digital transformation. For example, if you are deploying new applications or services, you may need to hire or train new personnel to support them.

6. Standardization

The more standardized your processes are, the easier it will be to implement new technologies as part of your digital transformation efforts. This is where an ERP can play a big role — you’re already using it as a standard set of practices across your business. But there are other areas where standardization can help when pursuing digital transformation

The uniformity that ERP provides is one of its major advantages in digital transformation. A standardized system means that staff do not need to learn multiple different processes for the same task – they only have to learn one way of doing things, and then they can apply that anywhere in the business. This saves time and money because training costs are reduced across the organization.

In addition, it improves efficiency because employees are not constrained by their own lack of knowledge about how to perform a task in a particular department or location. The same information can be accessed from any authorized location at any time.

7. Scalability

A good ERP software is built to scale with your business as it grows, so you can rely on its capabilities no matter how big or small your enterprise is.

Cloud-based deployment models also make it easier to scale up and down as needed, depending on changing business needs. This makes the choice of deployment model a critical decision since it can affect scalability down the road.

The overarching goal of digital transformation is to create a company strategy that is as efficient and well-organized as possible to meet the needs of the market and consumers.

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. The best ERP systems provide a solid foundation for enterprise visibility, internal operations efficiency and external customer engagement that support digital transformation in multiple dimensions.

Implementing an ERP system is the first step in harnessing the power of digital transformation for your enterprise

For enterprises seeking increased efficiency and productivity, SAP Business One is the right fit. This enterprise resource planning system streamlines business processes, empowers users to take charge of their work, and drives your bottom line.

SAP Business One provides a rapid return on investment for companies looking to adopt digital transformation practices.

Download the free SAP Business One solution brief today to start your digital transformation journey.

The Good Go-live Guide

You’ve already invested your time and month into months of research, negotiating, analysing your business and implementation. Go-live is finally in sight. Anticipation for the new system is running high. A new era where you’ll be able to manage your business more efficiently and more effectively approaches. However, a nagging voice keeps popping up in the back of your mind whispering “What if it all goes wrong?”

Those fears are not unfounded. Sometimes things do go wrong during Go-live but there are plenty of things you can do to minimize the risk of that happening. By being sure you are indeed ready to go live, choosing your timing wisely and planning the big day carefully you can minimize the impact on your employees and the day-to-day running of the business even if things do go wrong.

Be sure you are ready

It can be very tempting to want the new system up and running as soon as possible, after all, you have made a huge investment so it is natural to be anxious to see the results. But rushing into Go-live is, frankly speaking, a recipe for disaster. So how do you know for sure if you are ready to move forward with Go-live? Here are a few tests to help you gauge the situation.

The hardware is all ready to use

This might seem more than obvious but you’d be surprised how many businesses have plans to upgrade label printers, weight scales or even laptops soon after go-live. It’s better to have everything that you plan to use for the foreseeable future in place so it can be used during pre-Go-live tests.

You’ve trained your employees and they are on board

You can get and keep your employees on board by involving them in the implementation process. Keep them appraised of how the system works and what changes it will mean for their work. Listen to any feedback or concerns that they have and raise them with your ERP implementation team throughout the process. It is important that employees feel that the new system will make it easier to perform their tasks and make fewer mistakes.

Every user should have received adequate training and have had the opportunity to test the system prior to Go-live. Not only should they be able to use the system, but they should also understand it both in terms of the aspects they are personally using and also in the “bigger picture” context of how their role fits in with the proper running of the whole company. You should be aware that some employees might assert that they are comfortable with using the system but haven’t actually fully tested all the aspects of the system that they might have to use. To prevent this, set up systematic checks and allocate sufficient working hours to training and to testing the system

Your data is ready

Preparing data for migration to the new system is time and labor-intensive. It requires careful planning and even more careful execution. A successful go-live is extremely dependent on how well your data has been prepared and in fact not spending enough time preparing data is also one of the most common go-live regrets. Make sure you assign competent, responsible individuals to this task. There is no room for carelessness here.

When the data has been prepared, it should first be sent to the test environment so that you can check that the data is complete, accurate and clean. Insignificant data issues can be amplified when moving to a new, more sophisticated system so extreme vigilance is required during testing.

Before proceeding with go-live, also make sure that all your data is backed up sufficiently. If something goes wrong, you can’t afford to lose your data too.

You’ve tested the system

It goes without saying that it would be foolish to move to a new system without checking that it works properly, but how rigorous should testing be? And how tolerant should you be of test failures?

Hardware, software, processes, workflows, procedures, system integrations, users and even the backup system and process should all undergo extremely thorough testing before the system can be signed off on for Go-live. You have to check that every feature, functionality, extension, report and dashboard is working properly and that the people who will be using it know how to. This should include running a variety of business scenarios through the system. It is also key that testing should be conducted using a variety of data sizes. It is particularly crucial that you test the extremes of the data size range that you are likely to use to check the system is robust enough to cope with anything you throw at it.

Don’t be dismayed if a large number of problems come to light during testing. In fact, test failures should be expected. Since the very purpose of testing is to find all the things that aren’t working quite right, every failure detected prior to go-live is, in fact, a success. It is important not to panic, to deal with failed tests pragmatically and focus on both causes and solutions as well as creating contingency plans, rather than the fact that an issue has been revealed.

Even successful testing is likely to require follow-up action too. During testing, it will often be necessary to adjust user permissions, expectations of how long processes take and how many resources need to be allocated where and when.

Major bugs have been fixed

If you wait until absolutely every minor bug has been resolved, you’ll never go live. All software has bugs that only rear their ugly little heads during very specific circumstances. It’s impossible to find them all. But any major bugs that have a high impact on your business should absolutely be dealt with before Go-live and there should be a contingency plan for any major bugs that might crop up close to go live as well.

You’ve done a dry run

When you think that everything is in place, it is time to run system-wide testing. Think of it as a dress rehearsal. All processes should be fully tested in the sequence that they would happen during the course of running your business. You should also practice data migration to make sure that you aren’t going to migrate corrupt or duplicate data to your new environment.  If everything goes reasonably smoothly, with only some small fixes needed then you are ready. If you meet some major challenges, it is worth addressing the issues and then running another dress rehearsal scenario.

Get the timing right

The right time of year

Unfortunately, there very rarely is a perfect time for any working business to go live. Even in the best scenario a lot of time and resources will be spent on preparing for go-live and you have to be prepared that there will be some degree of disruption on the day.  That being said, some times are definitely better than others.

It is advisable to choose a quieter period in the year. This is primarily to accommodate your staff who will need to fit in training on the new system alongside their regular tasks before go-live and then get used to using the new system afterwards. By reducing pressure on your employees, you’ll improve user acceptance and reduce the risk of user errors.

You should choose a time when as many key people as possible are available. It would be unwise to go live at a time when many people are on leave e.g. during school holidays when many people take time off to cover child care.

The right day

Choosing the beginning of a new financial year might sound like a good idea. That way you’ll have all the transactions and reports for the year on the same system. However, in most businesses, this is also a time when employees experience additional workloads meaning they will have less time to adjust to the new system. They are more likely to experience higher stress levels and make mistakes.

The traditional route advocated by many ERP consultants is to go live at the beginning of a calendar month. The reasoning behind this is that it gives you a clean cut-off for financials, payroll, reporting, etc. This is sound logic but there are also those who champion mid-month go-lives. They argue that this allows the accounting department more time to close the previous month fully and adjust to the new system before dealing with the current month-end.

This should all be discussed with your implementation partner who will give you the benefit of their experience and look at how your business works, what times are busy and for whom and they will be able to guide you towards the right moment for go-live.

No matter what time you choose in the end, the key thing is to keep your old system as up-to-date as possible. Don’t be tempted to let things slide with the intention of adding them to the new system later. Having up-to-date data in the old system is always a key factor in a successful go-live.

Delaying go-live

The final thing to remember is that if you need to postpone the go-live date, this is also not a sign of failure. Unexpected challenges arise during nearly every implementation and postponing go-live is not at all uncommon. Keeping the business running and not impeding employees in their work should be seen as the priority during go-live and not the date. If you need more time to ensure a smooth transition, it invariably pays off. The costs associated with extending will usually be minimal in comparison with the potential costs of disruptions to your business caused by unresolved issues that can arise from a premature go-live.

What to do on the big day

Now that you have established you are ready, have decided on a definite day and time for go-live, your work is not over. It is very important to create an environment in the business that will help you catch any issues during go-live quickly, and also give you the resources to resolve those issues quickly.

Have training and reference materials at the ready

Your employees should have been given plenty of training before go-live but they will always forget certain things, meet unforeseen situations, or merely want to double-check what they remember from training. You should make sure your employees have easy access to training materials particularly during the first few days after go-live. Although it can be helpful to have a human instructor on hand, most of the time your employees will be able to resolve any doubts independently if the relevant information is to hand in the form of documents or videos. This will free up consultants and other key staff to focus on any other more complex issues that may arise.

Make sure help is at hand

For the first few days, make sure you have additional help from your internal IT team and your implementation partner on standby. Even during the best prepared-for go-lives, sometimes certain things just go awry but if you are ready for that, and have the right people ready to step in, you’ll stop it from feeling like a complete disaster. The experts can get to work on ironing out problems immediately as they occur and they’ll help you maintain a calm, controlled working atmosphere.

Keep a close eye on your new normal

Assign people to just keep tabs on things during the first day or so. They should walk around, talk to employees, make sure everything is running smoothly, take notes about any room for improvement or any difficulties staff are having and also direct your employees towards any support they require. Not only will this give you useful information, but will provide your team with reassurance and confidence in their new way of working.

Celebrate!

After the intense period leading up to go-live, it is fair to say that everyone involved will be deserving of a good old pat on the back. If everything is up and running, even if there are a few hiccups, this is definitely cause for some celebration.

If you want more information regarding the implementation and Go-Live process for SAP Business One, please get in touch with one of our implementation specialists.

Article provided from CompuTec – www.computec.pl

Why manufacturing software is the key to success

There’s a lot of talk about the future of manufacturing and the key to its success; however, many businesses aren’t really sure where to start implementing changes. Those who have implemented innovative technology into their supply chain have seen returns on their investment; yet there can be a stark difference between knowing that technology exists and actually putting it to use for your business. That’s where manufacturing software comes in.

A lot of manufacturing companies are already using software to reduce unprofitable operations, monitor production and reduce waste, but many of them are not making full use of all the benefits of manufacturing software. In order to do so, manufacturers need to look for software that is designed to be able to meet the needs of the entire operation.

Tasks like scheduling, planning, monitoring and controlling production and inventory management can be efficiently carried out by choosing the right manufacturing software. The key to a successful implementation is in understanding the various types of software available, what they are capable of achieving and how they can be used effectively.

Software that is based on a cloud-based platform is rapidly gaining popularity because it allows manufacturers to consolidate all their data in one place. This makes it possible for manufacturing enterprises to access data wherever they are located and on whichever device they choose. Software providers are also making sure that their products are mobile friendly which means that employees can easily access important information no matter where they are located.

What is manufacturing software?

Manufacturing software is defined as a software application that helps the manufacturing companies in performing their operations. There are different kinds of manufacturing software available in the market like production planning and control, supply chain management, quality control, inventory management and ERP amongst others. The purposes of using this kind of software applications are to keep track of the production line, to monitor the production process, to reduce waste in valuable resources and to reduce unprofitable operations.

When is a manufacturing company ready for ERP?

The decision to implement an enterprise resource planning (ERP) system is not a small one. An ERP system can bring a manufacturing company into the digital age and provide a platform for future growth. But that kind of technology requires a significant investment, and it’s not always obvious whether the benefits are worth the costs.

Increasing competition and changing customer demands have driven many companies to seek out ERP systems to streamline their business operations and offer more innovative products.

Here are six indicators that your manufacturing company is ready for ERP:

  1. You have broken processes in your current business systems.
  2. You lack current security requirements to mitigate risk.
  3. You can’t easily adapt to changes in your industry or marketplace.
  4. Your IT department is stretched too thin or doesn’t have enough resources to support you effectively.
  5. Your current software systems are outdated or incompatible with other platforms your company uses, like point-of-sale tools or accounting software.
  6. You want to expand your operations into new international markets.

When implementing new ERP systems, businesses must first identify their key processes and then assess the possible changes that could affect those processes. Without knowing all the details of your processes, you cannot create a functional and effective ERP system. To determine a company’s readiness for ERP implementation, ask:

“Are our current business processes broken?”

“Can we identify areas of waste and inefficiency?”

“Are there bottlenecks that prevent our company from growing?”

“Do we need to become more efficient in how we do things?”

If your answer to each of these questions is yes, then your company is ready for ERP implementation.

Benefits of Manufacturing Software for Manufacturers:

Manufacturing software is an important part of every modern manufacturing organization. It allows you to speed up production and reduce downtime, which means you’re able to meet deadlines, reduce unprofitable operations and monitor production effectively.

Manufacturing software can also help you reduce waste by ensuring that your products are built correctly the first time around. This makes it easier to deliver the right product at the right time, reduces returns and ultimately improves your bottom line.

Here are 5 benefits of manufacturing software:

Speed up production

Manufacturing software can help you significantly speed up production. It allows you to make decisions quickly and efficiently without having to wait for someone else to provide data. It also enables people in different departments to work together seamlessly so that everyone is working on the same information and there’s no duplication of effort. This means that everyone is working from the same version of the truth and making better informed decisions.

Connectivity icon
Software as a service icon

Decrease downtime

If a machine goes down or if a shipment is delayed, it’s easy for everyone in the factory to be updated on this via your manufacturing software so that they can take steps such as re-routing shipments or finding an alternative way to produce their products until the issue is resolved.

Reduce unprofitable operations

Manufacturing software can help you identify problem areas in your operation. It encourages your team to think critically about improving efficiency and reducing costs. You can use this data to reduce waste, improve quality, and lower costs

Food ERP Demand Forecasting
Data chart

Monitor production

With the help of manufacturing software, you can monitor your company’s performance in real time. The software allows you to access reports on-demand and receive alerts when something goes wrong. This will help you identify problems early on and resolve them before they increase in severity.

Reduce waste

Manufacturing software enables you to identify patterns and trends in your business so that you can eliminate redundant processes. For example, if a certain process is taking too long or is producing too much scrap material, then it is probably costing your company money without adding value to the process or product. You can use this data to reduce waste, improve productivity, and increase profits.

Food waste bin

The benefit of using manufacturing software can’t be understated. All around the country and the world, manufacturers are taking advantage of new technology, and all the benefits that it brings them. It doesn’t matter if you’re small or large, whether you’re a contractor or an employee; manufacturing software is beneficial to everyone.

Overall, manufacturing management software helps to improve efficiency, productivity and effectiveness so you can focus on other aspects of your business. It’s not that simple a reason, but those are the general gist of the benefits.

Which ERP deployment method is best for manufacturing?

There are many different types of ERP systems and deployment options available today that range greatly depending on the size, function, and needs of a manufacturing organization. ERP systems can be hosted in-house, or in the cloud. They can be customized to specific manufacturer’s processes and business functions.

For some manufacturers, the choice of which system to select may come down to the application they are currently using and the system’s compatibility with their existing technology. Other manufacturers may choose a particular system based on its integration capabilities with other systems in place such as accounting software and customer relationship management (CRM) software.

The following is an overview of different deployment options for ERP systems:

On premise

On-premise systems are installed in a manufacturing company’s own data center. These systems provide complete ownership, control and entitlement of the system infrastructure to the manufacturer. On-premise solutions require the most investment in hardware and software, which could be a major factor for small manufacturing companies without sufficient IT resources. On-premise ERP systems offer more value to manufacturers looking to have complete control over their ERP system’s infrastructure and data security, as well as increased flexibility through customization.

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Cloud based

Cloud-based ERP solutions are hosted by a third party and delivered via the Internet. This means manufacturers are not responsible for installation and maintenance costs associated with hardware infrastructure, nor do they have to purchase software licenses or support system upgrades. However, cloud-based solutions may not provide the same level of customization and integration capabilities as on-premise solutions.

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To maximize business agility with cloud-based ERP systems, manufacturers can look for those that offer hybrid deployment models that allow users to quickly migrate between delivery models (i.e. from on premise to cloud or from cloud to on premise).

Is SAP Business One manufacturing software?

The short answer is yes, but that’s not the whole story. SAP Business One provides manufacturers with a wide range of features, from supply chain management to plant maintenance. Its focus on business insights, efficiency and flexibility makes it a powerful tool for companies of all sizes in a variety of industries. Most importantly, it’s affordable for small businesses who need more than basic accounting software at an affordable price. 

While SAP Business One was designed with manufacturing in mind, its capabilities are geared toward the complete lifecycle of products—from concept to customer.

This powerful ERP (enterprise resource planning) solution helps you gain complete visibility of your business and its processes. You can easily monitor inventory, manage projects, and boost collaboration across departments, locations and partners using integrated tools.

Key Features of SAP Business One for Manufacturing:

Collaboration: It provides end-to-end visibility into your supply chain processes by connecting all people involved in production. This includes a deep integration with Supply Chain Management that offers enhanced control over your manufacturing operations and reduced time to market.

Planning & Forecasting: It lets you track performance against planned results as well as analyse trends to help predict future periods for more accurate forecasting. With real-time dashboard views, you can quickly identify potential problems and take corrective actions before they affect your critical supply chain processes.

Targets: It provides you with a clear picture of performance through real-time dashboards so you know exactly how your business is performing. You can set key performance indicators (KPIs) that reflect your organization’s priorities and goals to align everyone’s efforts toward the same goal.

To summarize, manufacturers who invest in the right manufacturing software will not only increase efficiency and visibility but also succeed. Like many other goods and services, companies have a choice to invest in it, or stay with old-style methods of doing things, limiting their potential for growth. 

Whether you are a small manufacturer, a large corporation, or a government contractor, manufacturing software can improve your process and help you stay competitive in the marketplace. By utilizing the highly automated capabilities of production management software it is possible to reduce cycle times, work orders and waste.

This translates to better quality products at reduced costs. Increased efficiency allows manufacturers to expand capacity, gain market share and be more agile in changing market conditions.

Manufacturing software represents the future of production management and warehousing operations. It increases business agility, competitiveness and profitability by managing supply chain relationships in real time.

As manufacturing continues to evolve, and small businesses begin to emerge as global competitors, you must take advantage of the latest technologies and processes that can help you gain a competitive edge.

Manufacturers around the world are already taking advantage of the benefits that SAP Business One offers, making it simple to control and automate tedious or complex business processes.

Take the next step with SAP Business One

Take the next step with SAP Business One

Warehouse Software Helps to Save Time, Money and Resources

A Warehouse software system is pretty much what it sounds like, a Warehouse Management System or WMS for short. Essentially, it’s an application that automates the movement of your products through your warehouse.

Warehouse software can be one of the greatest investments you make for your company. It consolidates, tracks and distributes data using a wide variety of methods in order to give you full transparency into your warehouse. Warehouse management systems also have in place special features to help you plan in advance and prevent unplanned downtimes and overall system failures.

What is so great about warehouse software? What can it do for your business? How does it help you maximize profits and minimize costs?

If you’ve been looking for an upgrade for your antiquated way of tracking your inventory and shipping records, here are six reasons why a warehouse software solution could be the answer.

Enhanced Inventory Management

Inventory management is absolutely crucial for any business. It is the key to understanding the financial performance of your business.

If you don’t know how much stock you have, then how can you analyse the performance of your company? And without knowing if your inventory is profitable or unprofitable, or at what point over and under-costed inventory may potentially be, how can you properly manage your finances?

Being able to keep track of, move, and maintain inventory goes a long way towards making sure that products are available for sale and that orders can be fulfilled quickly.

An effective warehouse software solution is one of the ways to reduce the stress of running a business. It helps you gain an accurate insight into what you have at hand and delay backorders to give your customers uninterrupted service.

Bottom line: you save time and money.

Informed data-driven decision making

A warehouse management system allows the creation of records for all of the products in the warehouse, including date received, the quantity on hand and the location. And whilst this is all very useful, it doesn’t give us any indication of how things are performing.

A good warehouse management system will also allow you to monitor your key performance indicators (KPIs) for each stock keeping unit (SKU).

These will be specific to your business but could include handling times, pick rates (for example, percentage of orders fulfilled within 4 hours), inventory accuracy (number of discrepancies investigated every month) and spoilage levels (rate at which products are spoiled or damaged on arrival).

An effective warehouse software system will assist with forecasting demand as these systems link directly into the accounting, giving you a full view of your business and allowing you to make data-driven decisions.

Continuous improvement

Once a warehouse facility has a clear vision of its goals and objectives, the implementation of a warehouse management system can be built to support those. If a warehouse management system is regularly implemented in phases, it can allow the warehouse to effectively keep up with current changes and regularly introduce improvements.

In addition to providing a lean, efficient platform for managing operations, a warehouse management system often integrates or is included within enterprise resource planning software. This may provide the benefits of information sharing across different functional areas within an organization that can help to maximize success across all aspects.

Enhanced Customer Service

All customers expect their goods to be delivered on time, accurately and at the right place. A good warehousing solution track your stock, calculates the lowest-cost logistics strategy, optimizes inventory levels and predicts future demand – so you can deliver what customers want, where they want it.

An improved customer experience can be achieved with a WMS. By extending your customer service team to include the warehouse team, product availability can be more accurately determined, reducing the level of customer complaints.

With fewer deliveries being cancelled or postponed due to low stock levels, you will be improving your customers’ experience by meeting their needs on time.

Increased Productivity

A warehouse that’s slow and inefficient is likely to be caused by a number of small issues such as outdated or ineffective processes and lack of motivational conditions. A warehouse management system can help with this as it offers modern systems and techniques to ensure high efficiency.

Good warehousing practices and efficient warehouse management systems can ensure that workers no longer waste time and energy on unimportant or repetitive tasks, and it can also ensure that all managers and workers have the tools they need to work smarter and more effectively.

In Conclusion

Technology has come a long way, and it’s time to take advantage of that fact. Successful wholesale businesses don’t settle for outdated technology solutions. They consider investing in the latest warehouse management system to solve their problems, increase productivity, cut costs, and improve operations.

Upgrading to a cutting-edge warehouse management system (WMS) is one of the best ways to ensure maximum efficiency and profitability in your business. If you’re looking to streamline and further automate your operation, implementing a premium warehouse management solution (WMS) will bring your company into the 21st century and provide you with real-time visibility into key metrics that can be immediately applied to increase

Signum Solutions will work with you to ensure your warehouse operations run as efficiently as possible, ultimately lowering costs and overhead. Our decades of experience will guide you every step of the way.

Signum is committed to helping companies like yours solve warehouse management problems and improve internal processes. We offer industry solutions for each of our clients with the goal of optimizing efficiency and reducing complexity.

We will work with you to ensure your warehouse operations run as efficiently as possible, ultimately lowering costs and overhead. Our decades of experience will guide you every step of the way.

To discuss your supply chain needs, please contact us on 01244 676 900 or email us using [email protected]

SAP Business One Microsoft Outlook Integration

A short introduction to SAP Business One Microsoft Outlook Integration

Microsoft Outlook integration has been a highly requested feature since the beginning of SAP Business One Office 365 functionality. This integration is now available with the latest release of the business application.

With it, you can now use a set of predefined tools to export documents, reports and queries to Microsoft OneDrive as Word or Excel files. All documents will be automatically synced online and you will be able to view them directly from your browser.

The SAP Business One Microsoft Outlook integration enables you to exchange and share data between SAP Business One and Microsoft Outlook so that you and your colleagues are kept up to date about account developments and can proactively respond to business opportunities.

The integration is coherent. You can navigate with ease and all the important details in your business, such as: sales quotes, documents, customer and partner data and much more, can be accessed quickly and with high usability.

The best part of the update is that you will find yourself working less and enjoying more productivity when it comes to business processes. Measured in user experience, the new interface will work with ease for both newbies and seasoned professionals.

Takeaway:

Businesses need real-time information to be efficient — if they wait until the end of their financial year or month, it’s too late.

SAP Business One v10 fully integrates with Microsoft Office and OneDrive, making it easy to share documents seamlessly with your colleagues while you work on the go. It also allows for more flexibility than you’ve ever before experienced in ERP with template management.

SAP Business One Microsoft Outlook integration is a solution which greatly reduces the time of users working with SAP Business One from Microsoft Office. This integration helps your employee’s work with each other and to look at data from their business processes, interactions and workflows that was not previously available.

SAP Business One Microsoft Outlook integration just makes easier for you to work all together.

Get to know the powerful product features available in the newest version of SAP Business One.

Let us show you how it can help you simplify your business processes while increasing efficiency and profitability.