10 ways SAP Business One ERP makes your job easier

If you’re looking to increase the efficiency of your business, you may have heard of SAP Business One ERP. It’s a software designed to help small and medium-sized businesses better manage their finances, inventory, sales, and customer relationships. It’s also one of the most popular ERP systems available for this type of business.

The first thing to understand about SAP Business One is that it’s not just a piece of software. It’s a complete business management system that integrates multiple applications into one easy-to-use interface.

In this article I’ll break down the top 10 ways in which SAP Business One can make your job easier. In no particular order, here we go:

1. One solution to rule them all

All of the people in your office are human capital.

They’re that one employee everyone’s friends with, that coffee snob who can’t stand the smell of coffee on an entire floor, and the receptionist who always has a positive attitude despite her hours being cut. They’re all different, but at their core they’re all the same: valuable members of your workforce. To keep them happy and engaged, it doesn’t hurt to go above and beyond to keep them happy. Here are some ways you can do just that—one solution to rule them all!

2. Efficiency & automation

Now that you have the tools to manage your organization’s diverse and fast-moving business processes, let’s look at some of the ways SAP Business One can help boost your efficiency.

Make data extraction easier

With the right software, organizations can:

  • Automate tasks and workflows – reduce manual workloads and empower teams to focus on more strategic initiatives
  • Automate reminders – eliminate tasks that involve chasing people down for information they don’t have or forgot to send
  • Automate business processes – gain efficiencies from simplifying complex processes so you can spend time on performing value-added activities instead.

3. Collaboration

  • Collaboration

Collaboration is a great way to increase efficiency and productivity in your workplace. It’s also a great way to get ideas from other people, as well as help manage projects. These are some of the many ways that SAP Business One ERP helps you with collaboration:

  • Access to real time data
  • Personalised dashboards
  • Create workflows

4. Innovation

  • Because they are tied together, SAP Business One assists you in developing and improving products and services.
  • The software also helps you create new ways of doing business (internal operations) and delivering value to customers (marketing).

5. Analytics & reporting

  • Analytics and reporting go hand in hand.

With SAP Business One, analytics and reporting are the same thing. With embedded advanced analytics, you can generate reports on the fly with just a few clicks of your mouse.

SAP Business One is powerful and flexible enough to support sophisticated analysis for any user across any department, yet it’s easy enough for everyone to use on a daily basis.

It’s also secure and mobile, so you can view reports from anywhere with an internet connection, while ensuring that only authorized individuals can see the data they need to see—and no one else!

6. Easier decision making

You have access to reports that show real time, up-to-the minute information that helps you make better, easier business decisions.

You can run reports on your mobile device and be informed wherever you are. Your mobile device becomes a powerful tool to help you make better decisions.

7. Easier inventory management

Inventory management is a complicated task, but with the inventory module in SAP Business One, this process will be a breeze.

The inventory module is specially designed for your company to efficiently manage your supply chain and warehouse processes. You’ll be able to track items from purchase order through sales order and shipment.

The software also allows you to create barcodes for each item you carry so that you can easily track your goods throughout the supply chain.

Warehouse managers will also enjoy being able to see all of their items on map views, which are conveniently color-coded by status.

8. Easier product management

Product management is easier because you can:

  • Create and maintain products and services, bills of materials, and production processes
  • Create sales quotations, sales orders, delivery notes, invoices and return orders related to the product
  • Update the information on distributed products using mobile scanners

9. Easier financial management

The Financial Management module gives you the tools you need to track financial data, manage cash flow, and gain business insights.

With SAP Business One, you can view financial reports in real time, analyse performance with dashboards and graphs, and plan for the future more accurately-no more waiting for outdated information.

10. Reach new customers & markets with e-commerce capabilities

E-commerce is a no-brainer way to grow revenue, but it requires the right technology to help ensure a seamless shopping experience.

SAP Business One ERP helps you expand your business with integrated e-commerce capabilities that are simple to set up and easy to use.

You can manage your online operations from within SAP Business One and share information with your online store by using the customer portal or by integrating SAP Business One with an existing e-commerce platform of choice such as Shopify, Storefront Cloud by EDI, Magento, or BigCommerce.

The commerce module provides you with the tools you need to manage multiple online stores from a single platform.

You can use it for online sales through social media platforms or your own webstore, enabling you to sell anywhere at any time for real time inventory management.

Overall, SAP Business One is a very powerful program that helps businesses work smarter. By taking a look at these ten ways it can make your job easier, you should have a better understanding of how Business One can help to enhance your business.

To better understand the benefits of SAP Business One for your business, contact us today!

SAP Business One support: choosing the right partner for your business

Selecting a provider of SAP Business One support services is critical to your success with SAP. The right partner can make all the difference in the world.

As long as your software continues to meet the needs of your organization, you will be happy with its results. However, when you need assistance or encounter a problem with SAP Business One, choosing the right SAP support services can make all the difference. The best SAP support services are provided through a partnership that truly understands your business and its challenges.

Why should you select an expert partner for SAP support services? The best partners can provide more than just technical assistance when you encounter problems with your software. A good partner also understands what it takes to help a small business decide whether SAP is indeed the right choice for their company and how to implement ERP software in a way that meets their specific needs.

Making the most of your SAP software and technology solution requires choosing the right partner to work with you every step of the way

Knowing the experience, level of expertise and breadth of services offered by a provider of SAP Business One support services is critical to your success with SAP. If you do not have an in-house IT team that is knowledgeable about the software, or if you are looking to supplement existing IT resources, then choosing the right partner to work with you every step of the way is essential.

Needless to say, making an informed decision on who will provide support for your SAP software must be done based on many factors – from level of experience and breadth of services offered to access to knowledge bases and overall value.

Here are some tips to help you choose your next SAP Business One partner

Looking for the right SAP partner to work with your company? Here are some tips to help you find “the one.”

Know Your Company’s Needs

The first step in finding the right SAP partner is understanding what it is your business needs. Do you need help migrating your data and operations to the cloud? Do you need help implementing SAP Business One or upgrading your current version? Do you need a solution that can handle all of these and more? Knowing exactly what you’re looking for will help you find a partner who’s perfect for you.

Start With a List

There are over 7,000 partners in the SAP PartnerEdge program. That’s far too many to sift through individually, so do yourself a favour and narrow down your options by creating a list of possible matches.

Once you’ve decided on your priorities, pull up the official list of partners in the PartnerEdge program and search for those who fit your criteria best.

Narrow down that list by eliminating those partners who don’t have experience or expertise in the areas most important to you, such as SAP Business One or data migration. You can also look at the scope of their services—do they offer professional services, technical support, or both?

Consider their experience

How long have they been working with SAP? What kind of companies do they work with? Do they have any case studies or client testimonials for you to look through?

Check their qualifications

Is there a certifying body that your preferred partner should be registered with?

The SAP PartnerEdge program is one such organization. This certification is not easy to attain and gives clients the peace of mind that their support partner has the right level of expertise.

Get references

It’s always a good idea to check in with a few previous clients and see if their experiences were positive.

For example, did they find their support partner responsive? Did they work quickly and efficiently? Call them up or send an email — most people are happy to share their experiences with others who may be embarking on the same journey.

Look for industry expertise

SAP is often implemented in highly specific ways to meet the needs of a particular business. A business solution that works for one company may not be useful to another organization, even if they compete in the same industry.

For example, a manufacturing company that makes furniture may need support with logistics and supply chain management solutions, while another manufacturing company might have very different needs.

If your business is part of a particularly niche industry, it pays to find an SAP partner who has experience in that field.

They will know what exactly what you need in order to grow and they may already know how to solve some of the common problems you face.

Understand a service provider’s level of service

Make sure the service provider can offer an excellent level of technical support, especially if you’re not an IT expert yourself. Ask them about their support services and how quickly they can respond to problems.

An important question to ask during any IT partnership is “How will my employees access help?” If you need support 24/7/365, make sure your SAP partner has people available around the clock – so you don’t suffer through downtime or delays if something goes wrong in the middle of the night or over a weekend.

You might want an on-site team for regular maintenance and upgrades, or simply a contract where someone responds to support calls when something goes wrong. Either way, you should be clear about what services you need from them before signing any contracts.

Determine how much collaboration you need

Some vendors do most of the work themselves, while others are more collaborative and hands-on when helping businesses implement their solutions.

Your organization may have strong internal IT staff or existing software development resources that could handle implementation on their own, but if not, it’s important to make sure whoever handles implementation is going to provide adequate support throughout the process.

Expect innovation from your SAP support provider in three key areas

Find a provider that is committed to doing more than simply providing technical support for your SAP products, and instead will help you to continue innovating and growing your business. The right partner should be able to demonstrate expertise in three key areas:

Have an eye on the big picture

Your SAP software is just a part of your organisation’s wider IT ecosystem. A good partner will understand this, and will have the knowledge and expertise to support all of the other systems that make up your IT environment.

Support should enable growth and innovation, not just address problems as they happen. Look for partners that are knowledgeable about the latest technologies that could help you expand your business, such as AI, IoT, blockchain and more. These solutions can take your business to the next level.

Bring value today

Technical support is important, but it’s not enough on its own. A good partner should be able to bring value in other areas such as training and development, consultancy, customisation, managed services and more innovation!

A good partner will understand how important it is for your organization to run smoothly and efficiently, so when issues arise they need to be addressed quickly and effectively.

Find a provider that has a clear plan for how they will assist you with any issues you encounter with your SAP Business One environment, so you know exactly what kind of service you can expect from them.

Help you innovate

The world is moving at breakneck speed, so it’s more important than ever to be able to evolve quickly and stay ahead of the game. A good partner can help you do this by providing innovative solutions that capitalise on emerging

Ask: How does the company demonstrate its commitment to future-proofing your business? Do they offer roadmaps outlining how their services will evolve alongside your business needs and new technological developments? Are their consultants certified in the latest SAP products and services?

Choose a provider that is thinking about tomorrow – and brings value to today

A great SAP Business One support partner can help you scale your business with technology. They’ll be thinking about tomorrow, while still delivering value today.

Your partner should be able to help you plan for the future, with technologies that bring the best innovations in ERP and cloud computing to small and midsize businesses.

They should also be able to advise you about new technology trends and how they might impact your business – particularly as these technologies become commonplace in a wide range of industries.

To find a partner like this, ask if they have experience integrating other systems like CRM or eCommerce products – and if so, whether they built an interface from scratch or used an existing one from a third party.

If it’s the latter, do their team members work closely with that third-party provider on an ongoing basis? Do they have any proof points (like case studies) for successful implementations?

Choosing the right Business One support partner is critical when it comes to getting real value out of your investment in SAP.

Everyone knows that selecting the right partner is critical to getting real value out of your investment in SAP software. This is especially true for an ERP solution like SAP Business One.

By using SAP Business One to run your business, you can expect to enjoy many benefits, including improved profitability and growth, as well as a reduction in risk and complexity. However, you must have the right implementation partner to help you get there.

The wrong implementation partner will not only cost you time and money, they could actually cause you more harm than good. You’ll be wasting money on their fees; they may even make mistakes that will cost you even more money to fix later. They could even cause irreparable damage to your corporate image or place your customers at risk of losing their personal information.

On the other hand, the right partner will help you get the most value out of your technology investment. They will be able to implement it faster and more efficiently than anyone else. Because they understand how SAP Business One works, they will be able to customize it and integrate it with other systems quickly and easily.

Most importantly, your company’s reputation won’t suffer from working with them because they work hard to maintain stellar customer satisfaction ratings from their clients.

At Signum Solutions, we take the time to listen, learn and understand what you want to accomplish with SAP Business One. We then work with you to develop a plan for implementing or upgrading SAP – one that aligns with both your business goals and your budget.

We also provide ongoing support for both you and your team. Our goal is to make sure everyone is fully trained on how to use the software effectively so that you can gain the greatest return on your investment. Download our SAP Business One support services guide here

Food Distribution Software Helps Organize Food Inventory

When you’re in the food business, it takes a lot to keep your inventory organized. A restaurant or grocery store may have thousands of items to track and maintain, and that can be very complicated. Food distribution software can help.

Food distribution requires a lot of planning, organization and resources. From shipment schedules to production demand, there are many factors that contribute to the success of your business. Managing all these details is much easier with the help of automation, which can simplify tasks and cut down on errors.

To stay competitive in today’s rapidly changing marketplace, food distribution companies must focus on both efficiency and profitability. While many of these companies try to address the challenges that arise from their unique markets by deploying a variety of disparate software systems, there’s a better way to manage the complexities of food distribution software: ERP solutions for food distributors.

ERP software for food distributors can make a big difference in how you handle inventory. Here’s how:

1. Automate processes

An ERP system can automate your most essential business functions, including purchasing and inventory management. This gives you and your employees more time to concentrate on other tasks, such as expanding your customer base and making sales calls.

Automating inventory management processes can help you avoid errors, make it easier to find information and reduce the time it takes to complete daily tasks. All of those things add up to more productivity and less stress on your employees.

2. Make purchasing easier

When you use an ERP system that’s designed specifically for food distributors, you can use it to manage inventory automatically, so you always know when it’s time to order more. With the right software in place, it can even generate purchase orders automatically once stock reaches a certain level — saving you lots of time and stress.

When you know exactly what your customers want, when they want it, and what stock needs replenishing, ordering is simple. ERP systems help you manage supply chains by getting more accurate data from suppliers and keeping track of every step in the process.

3. Get better supply chain management

Inventory issues can quickly get out of hand if they aren’t properly managed, which is why so many food distributors are turning to ERP systems for help with this task

ERP systems help you maintain visibility into all aspects of your supply chain and improve oversight of operations. In addition to automating many tasks such as inventory tracking, they can also automate ordering and help you manage vendors so that you always have accurate data on the status of orders and deliveries at all times.

4. Boost productivity

An ERP system enables better workflows that allow food distributors to manage inventory more efficiently. By providing real-time data on hand, on order and committed quantities, the software helps them plan deliveries accordingly and avoid common supply problems such as overstocking or understocking.

Food distributor ERP software helps improve productivity by eliminating unnecessary work, automating processes that would otherwise require manual work, and providing access to a centralized location where all information is stored and widely accessible.

A good ERP system will automate many of your inventory management processes, freeing up your staff to work on more important tasks.

5. Improve accuracy and efficiency

Automation means fewer delays and mistakes due to human error and better coordination among different business functions that depend on inventory data, like accounting and purchasing.

The system automatically updates itself as products are moved in or out of the warehouse, so there’s no need for manual recording of transactions. In addition, it comes with barcode scanning capabilities that are necessary for high-volume operations. This means that employees no longer need to spend hours checking inventory by hand; they just have to scan each item using a scanner device which will be recorded automatically in the system.

6. Reduce waste and spoilage

Food distributors typically stock large quantities of perishable items in refrigerated or frozen storage. With ERP software tracking your inventory, you’ll know exactly how much food you have at any given time, so you’re not overstocking or letting food go bad in storage while it waits to be sold and delivered. This also helps prevent stockouts, so you always have what you need when it’s needed, whether it’s on a regular schedule or special order basis.

Overall, you’ll have a much better view of what you have on hand, so you can reduce overstocking as well as understocking of products that are essential for your customers’ needs. This can save money as well as help prevent food from spoiling before it can get into the hands of paying customers.

7. Ensure supply readiness before each delivery

With food distribution software, you can create detailed records for each item that tracks information such as expiration dates, storage requirements and special handling instructions. In addition, ERP software connects with your accounting system to provide real-time data about customer orders and your own production schedule

It’s important to send the right amount of food each time you deliver an order. Food distributors using ERP for inventory management can quickly find all orders that are scheduled for delivery at a particular time. This is especially important if you deliver perishable goods — no one wants their steak or produce to sit around too long waiting for the truck!

An ERP software solution is vital for your food distribution business in order to automate processes, make purchasing easier, and get better supply chain management. The right ERP software can help you boost productivity and ensure supply readiness before each delivery.

If this sounds like a good fit for your business, here are some more benefits of ERP software for food distributors:

Track your inventory and shipments

Food items have expiration dates, and it’s imperative that you pay attention to them. With an ERP software solution, you can easily track your inventory and shipments so that your food items never expire or reach the customer at their worst condition.

This feature saves time and money for your business. You will also know exactly when a shipment is going to be delivered, allowing you to determine when to place another order with the supplier.

Manage orders efficiently

With an integrated system from the point of sale to the point of shipping, you can manage orders efficiently across several departments through one single platform. Your online ordering system automatically sends orders from customers directly into the order management system.

This means no more manual entry into a separate system by a second team member or department. The amount of time saved in this process alone is huge.

Break down silos between departments

When everyone is using the same platform, it’s much easier to communicate across departments and share data that helps drive better business decisions.

Manage multiple product lines

ERP software allows you to run multiple warehouses simultaneously. This way, it will be easier for you to manage all your products and product lines across different warehouses or locations in one program.

Organize your processes and data into one system

You can organize everything from customer information to vendor information, product information and so on. In fact, everything from financial records to customer service information can be organized into one system with ERP software for food distributors.

The key takeaway from this should be that ERP, and specifically food distribution software, can have a major impact on your business’s success—particularly if you’re a food distributor who is currently running things fairly “by hand.” Finding a solution will take some time and effort, but it’s well worth the effort in the long run. You might even be pleasantly surprised at what you can accomplish.

So, if you’re a food distributor and your business is currently running on disparate systems or Excel, think about implementing an ERP system that will help control inventory, receive orders, invoices, and more.

There are plenty of options out there for food distribution software, and SAP Business One happens to be one of them. Like any piece of technology, it’s not the only one that can accomplish what you need done—but it is a viable option. Whether you choose this or something else, it’s worth taking the time to find a solution and organize your business more effectively.

All in all, ERP is a powerful tool for businesses of all shapes and sizes, but most importantly for food distributors, who have come to rely on technology as an integral part of their business. By partnering with a platform like SAP Business One, you can build in greater flexibility and streamlined efficiency into your daily operations.

SAP Business One Electronic Data Interchange

SAP Business One Electronic Data Interchange (EDI) is a simple and cost-effective solution for businesses like yours that need to connect with larger trading partners. Using EDI, your warehousing system will be able to send and receive electronic data, such as purchase orders and invoices, directly between your systems and those of your customers – automatically, accurately and securely.

EDI is the most efficient, cost-effective way to do business with large retailers. If you want to supply them without it, you’ll pay a heavy price in terms of time and effort. But until recently, traditional EDI solutions were too expensive for most small businesses. SAP Business One Electronic Data Interchange changes all that.

What is EDI?

EDI (Electronic Data Interchange) is a system of communication between two computers that enables data entry to be done only once and eliminates the need for re-keying of information at either end. It is used extensively in large organisations such as major retailers, who demand that their suppliers are linked directly into their own systems so that orders can be placed automatically.

Electronic Data Interchange (EDI) has been around for some time now. It’s an established method of automated data transfer between two organisations that are connected electronically. It isn’t exactly new technology, but it remains the best way to integrate business processes between you and your partners.

Smaller businesses often worry that setting up EDI integration will be complicated and expensive. But there are ways of making it work for small and medium companies too; if you choose the right software partner, they can make the whole process simple.

SAP Business One is a single solution for your financial management, stock control, customer relationship management (CRM), and sales and distribution. So, if you use it to manage all these business processes, it makes sense to use it as the foundation of your EDI integration as well.

EDI integration with SAP Business One has a number of benefits for businesses. EDI generally uses an XML format to exchange files, and it’s the standard file type used when integrating an ERP system with a supplier or customer system.

The benefits of SAP Business One Electronic Data Interchange include:

1. Access to real-time, critical business data

SAP Business One is designed to make all your business data available in real-time, enabling you to make quick and accurate decisions that can improve your bottom line. Unfortunately, this isn’t possible if you have to spend time manually entering data into the system.

EDI integration with SAP Business One facilitates the exchange of business data between trading partners in a standardized and automated manner. EDI makes it possible to receive and send business documents electronically, rather than by mail. The result is that your company has access to critical business data in real-time, enabling you to make better business decisions.

2. Reduce business operating costs

Integrating EDI with SAP Business One reduces the need for manual entry of commercial transactions into SAP Business One and eliminates redundant administrative tasks, resulting in fewer errors and reduced processing times. The faster processing of commercial transactions means that less time is spent on transaction related activities, which results in significant cost savings for your company.

This is one of the main reasons why many businesses choose to integrate their ERP system with EDI, as it can reduce administration costs by up to 80 per cent per order received.

3. Improve decision making and increase visibility of critical information.

Integrating EDI with SAP Business One makes it possible for your company to have visibility over all aspects of sales orders, including order status, inventory levels and shipping details. Having access to up-to-date information enables you to make better decisions about how to run your business and manage customer relationships effectively.

The integration of EDI with SAP Business One provides superior visibility into your business partner’s operations, allowing you to make smarter decisions based on real-time data

4. Remove manual data entry processing

Improve data exchange speeds and accuracy by removing the need to key and re-key information received electronically into SAP Business One, thus reducing the duplication of effort and delays caused by human error.

This also results in reduced labour costs, fewer data entry errors and improved data integrity.

Despite these benefits, there are still plenty of businesses that don’t take advantage of EDI. Many are simply unaware of the technology, and others lack the resources to make it work. Thankfully, SAP Business One Electronic Data Interchange has streamlined the delivery process so that nearly any firm can participate, regardless of size or available resources.

The road to business success begins with an analysis of your company’s key processes and activities. With that information, you can create a better business model, improve customer service, and achieve operating excellence through full visibility into unplanned costs.

In addition, you should take advantage of the growing trend toward electronic data interchange (EDI) among businesses in the B2B space. EDI makes it possible for businesses to reduce the time it takes to conduct transactions and puts you on level playing field with large multi-national companies by eliminating paperwork and improving efficiency in the supply chain.

If you are currently using SAP Business One and dealing with EDI issues, then Signum Solutions may be able to help. Our experts have advised many clients on business problems similar to yours, and we know what it takes to resolve them quickly and without causing disruption to your business. If you would like to discuss how we can help you, then just give us a call.

Build an Intelligent Enterprise with SAP Business One

When it comes to the topic of an intelligent enterprise, an image of a futuristic office full of robots, artificial intelligence, and digital people immediately comes to mind. If you’re a business owner wondering what the fuss is all about or how you can build your own intelligent enterprise, here’s your guide.

Intelligent enterprises are no longer science fiction; they are a reality that many businesses are adopting today. With the help of technology, businesses can now optimize their operations by taking better decisions and leveraging data to offer personalized customer experiences.

The term “intelligent enterprise” was coined by SAP in 2018 to describe an organization that uses technologies like ERP, Artificial Intelligence (AI), Big Data, Machine Learning (ML), Robotic Process Automation (RPA), and more to improve operations and offer better customer experiences.

The concept of an Intelligent Enterprise is one that has been around for a long time but only recently has the technology caught up to the vision. In fact, many companies have been using ERP solutions such as SAP Business One for years to understand and act on their data to drive their business.

This is especially important today as customers have more choices than ever before, and they tend to pick brands that offer them personalized experiences.

But what is an intelligent enterprise? What are the benefits of running your business as an intelligent enterprise? How can you build an intelligent enterprise using an ERP solution such as SAP Business One?

Let’s take a look.

What is an intelligent enterprise?

The Intelligent Enterprise is a trend that’s here to stay. And for good reason. Your competition is using it, your customers are using it, and your employees are using it!

An Intelligent Enterprise is a business that uses technology to streamline business processes as well as gain new insights through the use of analytics, machine learning and artificial intelligence. The result is a more agile, streamlined business that can scale easily to adapt to changing conditions.

The goal is to use this data to provide better experiences for customers as well as employees, reduce costs and risks, improve efficiency, and enable growth.

The Intelligent Enterprise is designed with two elements in mind:

1.Intelligence – Connecting people, devices, applications, assets, and goods in real-time so that you can capitalize on insight and make better decisions at every point of business operations.

2.Experience – Enabling personalized digital interactions throughout your value chain by creating superior experiences for your customers, employees, and partners.

The Intelligent Enterprise is an approach to business that focuses on data as an asset that must be leveraged in order to achieve success and growth.

The ability to make timely decisions based on data will continue to gain importance in the future as companies strive for competitive differentiation in a fast-paced environment where change is constant.

This means that your business needs to focus on three main areas:

Applications:

With an efficient Enterprise Resource Planning (ERP) system, your business can boost application capabilities by leveraging business data to extract valuable insights for an improved decision-making process.

Digital Platforms: 

A cloud -powered digital platform is a crucial component for Intelligent Enterprises to leverage benefits like reduced costs, scalability and the use of the latest technologies.

Technology:

Be it the Cloud, Big Data, machine Learning, Robotic Process Automation or Artificial Intelligence, technologies are the final step towards an intelligent enterprise. ERP tools like SAP Business One can become the core platform for your business to adopt digital transformation and build an Intelligent Enterprise.

Benefits of running your business as an intelligent enterprise

Intelligent enterprises are powered by a robust business network, data-driven decision making, process innovation, and organizational learning. These features enable intelligent enterprises to:

  • Adapt quickly to changing market conditions
  • Provide personalization across all channels
  • Leverage analytics for real-time decisions

The benefits of becoming an Intelligent Enterprise are numerous, but include:

Improved productivity at every level: from customer service to production, improved visibility helps companies save time and money by eliminating bottlenecks and inefficiencies

Increased revenue: by gaining a complete view of the customer, companies can increase sales and improve customer loyalty

Improved profits: by anticipating customer needs and delivering on-time and on-budget, companies can improve their profit margins

Intelligent Enterprise is SAP’s new strategy, which aims to help companies to become more efficient and profitable. By leveraging the power of cloud, artificial intelligence, and machine learning, Intelligent Enterprise helps companies to accelerate their digital transformation journey.

How can SAP Business One help build an intelligent enterprise?

To become an Intelligent Enterprise, you will need a combination of people, processes and technology. SAP Business One enables businesses to innovate at scale by providing comprehensive application development and integration services all in a single platform.

SAP Business One is a tool designed to help you build your intelligent enterprise. It is an ERP system that is specifically tailored to SMEs. This system has been developed with the aim of combining business processes into one place, and using the data generated by these processes to extract meaningful insights and make better-informed decisions.

However, SAP Business One is not just an ERP system. It can also act as a digital platform. It is available as a cloud-powered platform which can ensure scalability, reduced costs, and timely access to the latest technologies which are vital for building an intelligent enterprise.

SAP Business One offers everything from ERP, CRM, Supply Chain Management, Logistics and other features. The following are some of the benefits of running your business on SAP Business One:

  • Ability to grow your business faster
  • Ability to personalize customer experience
  • Offer integrated sales and operations planning
  • Efficient supply chain management
  • A 360-degree view of your entire enterprise
  • Enable end-to-end visibility across all processes
  • Increase productivity and efficiency
  • Accelerate decision making with real-time analytics

SAP B1 offers industry specific solutions for a range of businesses including manufacturing, distribution, retail and services.

The intelligent enterprise is powered by data so you need to collect, integrate and analyse data. It is important to have visibility across the organization, understand the customers’ needs and offer personalized services.

For example, if you are in the manufacturing industry, you would want to know which product sells in which region or time. This data can be used to take corrective measures such as increasing production or stocking up on inventory for popular products or season.

SAP Business One can also help you adopt the latest technologies like Big Data, Robotic Process Automation (RPA), Artificial Intelligence (AI), and Machine Learning (ML).

The software integrates all these technologies within its framework so that you don’t have to spend time and effort creating a working solution yourself.

Whether it’s in the consumer or business world, technology is only going to become more and more ingrained in our daily lives. And right now, we have the unique opportunity to be a part of that—in fact, to shape those changes while they happen. The sooner you can adapt your organization to meet the adaptive requirements of an intelligent enterprise, the better chance you’ll have at staying ahead of your competition.

For a friendly chat, please contact us now to find out how Signum and SAP Business One can help you on your intelligent enterprise journey.

Why manufacturing software is the key to success

There’s a lot of talk about the future of manufacturing and the key to its success; however, many businesses aren’t really sure where to start implementing changes. Those who have implemented innovative technology into their supply chain have seen returns on their investment; yet there can be a stark difference between knowing that technology exists and actually putting it to use for your business. That’s where manufacturing software comes in.

A lot of manufacturing companies are already using software to reduce unprofitable operations, monitor production and reduce waste, but many of them are not making full use of all the benefits of manufacturing software. In order to do so, manufacturers need to look for software that is designed to be able to meet the needs of the entire operation.

Tasks like scheduling, planning, monitoring and controlling production and inventory management can be efficiently carried out by choosing the right manufacturing software. The key to a successful implementation is in understanding the various types of software available, what they are capable of achieving and how they can be used effectively.

Software that is based on a cloud-based platform is rapidly gaining popularity because it allows manufacturers to consolidate all their data in one place. This makes it possible for manufacturing enterprises to access data wherever they are located and on whichever device they choose. Software providers are also making sure that their products are mobile friendly which means that employees can easily access important information no matter where they are located.

What is manufacturing software?

Manufacturing software is defined as a software application that helps the manufacturing companies in performing their operations. There are different kinds of manufacturing software available in the market like production planning and control, supply chain management, quality control, inventory management and ERP amongst others. The purposes of using this kind of software applications are to keep track of the production line, to monitor the production process, to reduce waste in valuable resources and to reduce unprofitable operations.

When is a manufacturing company ready for ERP?

The decision to implement an enterprise resource planning (ERP) system is not a small one. An ERP system can bring a manufacturing company into the digital age and provide a platform for future growth. But that kind of technology requires a significant investment, and it’s not always obvious whether the benefits are worth the costs.

Increasing competition and changing customer demands have driven many companies to seek out ERP systems to streamline their business operations and offer more innovative products.

Here are six indicators that your manufacturing company is ready for ERP:

  1. You have broken processes in your current business systems.
  2. You lack current security requirements to mitigate risk.
  3. You can’t easily adapt to changes in your industry or marketplace.
  4. Your IT department is stretched too thin or doesn’t have enough resources to support you effectively.
  5. Your current software systems are outdated or incompatible with other platforms your company uses, like point-of-sale tools or accounting software.
  6. You want to expand your operations into new international markets.

When implementing new ERP systems, businesses must first identify their key processes and then assess the possible changes that could affect those processes. Without knowing all the details of your processes, you cannot create a functional and effective ERP system. To determine a company’s readiness for ERP implementation, ask:

“Are our current business processes broken?”

“Can we identify areas of waste and inefficiency?”

“Are there bottlenecks that prevent our company from growing?”

“Do we need to become more efficient in how we do things?”

If your answer to each of these questions is yes, then your company is ready for ERP implementation.

Benefits of Manufacturing Software for Manufacturers:

Manufacturing software is an important part of every modern manufacturing organization. It allows you to speed up production and reduce downtime, which means you’re able to meet deadlines, reduce unprofitable operations and monitor production effectively.

Manufacturing software can also help you reduce waste by ensuring that your products are built correctly the first time around. This makes it easier to deliver the right product at the right time, reduces returns and ultimately improves your bottom line.

Here are 5 benefits of manufacturing software:

Speed up production

Manufacturing software can help you significantly speed up production. It allows you to make decisions quickly and efficiently without having to wait for someone else to provide data. It also enables people in different departments to work together seamlessly so that everyone is working on the same information and there’s no duplication of effort. This means that everyone is working from the same version of the truth and making better informed decisions.

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Decrease downtime

If a machine goes down or if a shipment is delayed, it’s easy for everyone in the factory to be updated on this via your manufacturing software so that they can take steps such as re-routing shipments or finding an alternative way to produce their products until the issue is resolved.

Reduce unprofitable operations

Manufacturing software can help you identify problem areas in your operation. It encourages your team to think critically about improving efficiency and reducing costs. You can use this data to reduce waste, improve quality, and lower costs

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Monitor production

With the help of manufacturing software, you can monitor your company’s performance in real time. The software allows you to access reports on-demand and receive alerts when something goes wrong. This will help you identify problems early on and resolve them before they increase in severity.

Reduce waste

Manufacturing software enables you to identify patterns and trends in your business so that you can eliminate redundant processes. For example, if a certain process is taking too long or is producing too much scrap material, then it is probably costing your company money without adding value to the process or product. You can use this data to reduce waste, improve productivity, and increase profits.

Food waste bin

The benefit of using manufacturing software can’t be understated. All around the country and the world, manufacturers are taking advantage of new technology, and all the benefits that it brings them. It doesn’t matter if you’re small or large, whether you’re a contractor or an employee; manufacturing software is beneficial to everyone.

Overall, manufacturing management software helps to improve efficiency, productivity and effectiveness so you can focus on other aspects of your business. It’s not that simple a reason, but those are the general gist of the benefits.

Which ERP deployment method is best for manufacturing?

There are many different types of ERP systems and deployment options available today that range greatly depending on the size, function, and needs of a manufacturing organization. ERP systems can be hosted in-house, or in the cloud. They can be customized to specific manufacturer’s processes and business functions.

For some manufacturers, the choice of which system to select may come down to the application they are currently using and the system’s compatibility with their existing technology. Other manufacturers may choose a particular system based on its integration capabilities with other systems in place such as accounting software and customer relationship management (CRM) software.

The following is an overview of different deployment options for ERP systems:

On premise

On-premise systems are installed in a manufacturing company’s own data center. These systems provide complete ownership, control and entitlement of the system infrastructure to the manufacturer. On-premise solutions require the most investment in hardware and software, which could be a major factor for small manufacturing companies without sufficient IT resources. On-premise ERP systems offer more value to manufacturers looking to have complete control over their ERP system’s infrastructure and data security, as well as increased flexibility through customization.

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Cloud based

Cloud-based ERP solutions are hosted by a third party and delivered via the Internet. This means manufacturers are not responsible for installation and maintenance costs associated with hardware infrastructure, nor do they have to purchase software licenses or support system upgrades. However, cloud-based solutions may not provide the same level of customization and integration capabilities as on-premise solutions.

Signum Solutions hosted logo

To maximize business agility with cloud-based ERP systems, manufacturers can look for those that offer hybrid deployment models that allow users to quickly migrate between delivery models (i.e. from on premise to cloud or from cloud to on premise).

Is SAP Business One manufacturing software?

The short answer is yes, but that’s not the whole story. SAP Business One provides manufacturers with a wide range of features, from supply chain management to plant maintenance. Its focus on business insights, efficiency and flexibility makes it a powerful tool for companies of all sizes in a variety of industries. Most importantly, it’s affordable for small businesses who need more than basic accounting software at an affordable price. 

While SAP Business One was designed with manufacturing in mind, its capabilities are geared toward the complete lifecycle of products—from concept to customer.

This powerful ERP (enterprise resource planning) solution helps you gain complete visibility of your business and its processes. You can easily monitor inventory, manage projects, and boost collaboration across departments, locations and partners using integrated tools.

Key Features of SAP Business One for Manufacturing:

Collaboration: It provides end-to-end visibility into your supply chain processes by connecting all people involved in production. This includes a deep integration with Supply Chain Management that offers enhanced control over your manufacturing operations and reduced time to market.

Planning & Forecasting: It lets you track performance against planned results as well as analyse trends to help predict future periods for more accurate forecasting. With real-time dashboard views, you can quickly identify potential problems and take corrective actions before they affect your critical supply chain processes.

Targets: It provides you with a clear picture of performance through real-time dashboards so you know exactly how your business is performing. You can set key performance indicators (KPIs) that reflect your organization’s priorities and goals to align everyone’s efforts toward the same goal.

To summarize, manufacturers who invest in the right manufacturing software will not only increase efficiency and visibility but also succeed. Like many other goods and services, companies have a choice to invest in it, or stay with old-style methods of doing things, limiting their potential for growth. 

Whether you are a small manufacturer, a large corporation, or a government contractor, manufacturing software can improve your process and help you stay competitive in the marketplace. By utilizing the highly automated capabilities of production management software it is possible to reduce cycle times, work orders and waste.

This translates to better quality products at reduced costs. Increased efficiency allows manufacturers to expand capacity, gain market share and be more agile in changing market conditions.

Manufacturing software represents the future of production management and warehousing operations. It increases business agility, competitiveness and profitability by managing supply chain relationships in real time.

As manufacturing continues to evolve, and small businesses begin to emerge as global competitors, you must take advantage of the latest technologies and processes that can help you gain a competitive edge.

Manufacturers around the world are already taking advantage of the benefits that SAP Business One offers, making it simple to control and automate tedious or complex business processes.

Take the next step with SAP Business One

Take the next step with SAP Business One

Festive Opening Times

Signum Solutions Christmas header image

As another year draws to an end, our first thoughts are with all those impacted by the global pandemic. These remain unprecedented times as we are all learning how we work together both now and in the future.

​You’ve been with us through all of the ups and downs this year, and we just wanted to say thanks. We appreciate working with you every day and look forward to continuing to build our relationship in the future.

Over the next 12 months, we’re committed to helping you not just survive, but thrive in this changing landscape.

Our goal is to continue offering new and exciting services for you, thus allowing us to deliver innovative, high-quality services to your customers.

We’re open for business over the holiday season, but with slightly amended hours. Here’s a guide to when we’re open and when we’ll be closed:

Friday 24th December – 9:00 – 16:00

Saturday 25th December – Closed

Sunday 26th December – Closed

Monday 27th December – Closed

Tuesday 28th December – Closed

Wednesday 29th December – 9:00 – 17:30

Thursday 30th December – 9:00 – 17:30

Friday 31st December – 9:00 – 16:00

Saturday 1st January – Closed

Sunday 2nd January – Closed

Monday 3rd January – Closed

Please note: Support services will be reduced during this period, we request that any issues are reported via email or through the support portal. Telephone support will be available for urgent issues.

All tickets will be responded to as soon as we resume our regular opening hours.

On behalf of the entire team at Signum, we wish you and your loved ones a Merry Christmas and a SAPpy New Year.

SAP Business One Microsoft Outlook Integration

A short introduction to SAP Business One Microsoft Outlook Integration

Microsoft Outlook integration has been a highly requested feature since the beginning of SAP Business One Office 365 functionality. This integration is now available with the latest release of the business application.

With it, you can now use a set of predefined tools to export documents, reports and queries to Microsoft OneDrive as Word or Excel files. All documents will be automatically synced online and you will be able to view them directly from your browser.

The SAP Business One Microsoft Outlook integration enables you to exchange and share data between SAP Business One and Microsoft Outlook so that you and your colleagues are kept up to date about account developments and can proactively respond to business opportunities.

The integration is coherent. You can navigate with ease and all the important details in your business, such as: sales quotes, documents, customer and partner data and much more, can be accessed quickly and with high usability.

The best part of the update is that you will find yourself working less and enjoying more productivity when it comes to business processes. Measured in user experience, the new interface will work with ease for both newbies and seasoned professionals.

Takeaway:

Businesses need real-time information to be efficient — if they wait until the end of their financial year or month, it’s too late.

SAP Business One v10 fully integrates with Microsoft Office and OneDrive, making it easy to share documents seamlessly with your colleagues while you work on the go. It also allows for more flexibility than you’ve ever before experienced in ERP with template management.

SAP Business One Microsoft Outlook integration is a solution which greatly reduces the time of users working with SAP Business One from Microsoft Office. This integration helps your employee’s work with each other and to look at data from their business processes, interactions and workflows that was not previously available.

SAP Business One Microsoft Outlook integration just makes easier for you to work all together.

Get to know the powerful product features available in the newest version of SAP Business One.

Let us show you how it can help you simplify your business processes while increasing efficiency and profitability.

What is Cloud Based ERP?

What does cloud based ERP mean and why should we consider it as an option for our business. Let’s explore what this is, and how it can benefit companies of all sizes.

ERP software helps companies to keep track of, control and register their entire inventory. This software helps companies to manage sales and purchase records, as well as automating the financial and accounting departments.

The software also integrates all necessary business operations and provides a single source of data and records. These programs help with procurement, production, distribution, and fulfilment. With the cloud ERP program businesses enjoy the benefits of remote access and can share information freely across an organisation.

What is cloud-based ERP?

Cloud ERP is like any on-premises software application that companies buy, with one key difference. A cloud ERP system allows the company to use the software over the internet.

For cloud-based ERP, the provider is responsible for the application, data storage, the underlying operating system, servers, the physical data centre infrastructure and installing security updates and feature upgrades.

Utilising the cloud enables business owners to access the full functionality of enterprise resource planning  software without having to install or upgrade any hardware or hire expensive system administrators.

This means business owners can access the same, or better, features as on-premises systems with less hassle and without incurring most of the high upfront costs of traditional ERP solutions.

Benefits of cloud

Cloud-based ERP can offer plenty of benefits to your business. From integrating your existing systems with the cloud version of the application to the option of on-demand pricing whenever you need it, Cloud ERP is something that can make your life easier.

Quick return on investment

Businesses are always looking for ways to improve their ROI. Therefore, ERP systems are an investment for them. The best part of buying cloud-based software is you can use it when you want to, without the traditional investment in hardware and software.

With the most advanced cloud-based ERP solutions available today, you don’t have to disrupt your business processes at all. They run seamlessly in the background giving you the opportunity to retain full control over your business decisions.

Let’s dive into the 4 key benefits for business growth:

No Hardware Management

Cloud technology allows organizations to focus on what is important rather than investing time, money and resources on creating, maintaining, and upgrading their servers.

Accessibility

Cloud-based ERP allows businesses to access their critical business information from anywhere and from any connected device. This provides each employee with the same up-to-date information, no matter how far they are from headquarters. In turn, employees can make decisions faster and with greater confidence, leading to improved productivity.

Scalability

Cloud-based ERP solutions allow organizations to grow their business in a way that is better suited to the needs of the business. Over the past few years, internet-based solutions have removed many of the burdens and challenges associated with traditional ERP — namely — the need and/or the technical ability to scale and add on new users and locations.

Better utilization of resources

Because it’s not hosted on your company’s computer, there is no need for staff to monitor, maintain and support the system. By enabling your IT staff to work on other projects, you can improve the value of your business.

To summarize:

Cloud ERP is a software that doesn’t require you to install it on your own server. Cloud solutions are hosted by the vendor and accessed by you over a cloud-based platform using internet browser. This makes it easier and faster for the business owners to get started with the software usage and take their business to the next level.

Cloud ERP helps businesses to gain flexibility, scalability, and control over their operations – learn more here

Want to learn more about SAP Business One? Download the solution brief here

 

SAP Business One Tips and Tricks

As ERP technology continues to evolve, we thought it would be helpful to provide some useful links to SAP Business One tips and tricks to make you more efficient with your ERP solution.

Whether you’re brand new to SAP Business One or an experienced user who’s looking for some tips on new features, this collection can help you get more out of your ERP investment than you thought possible.

Signum’s collection of SAP Business One Tips and Tricks is an ever-expanding resource, thanks to our consultants’ many years of experience using SAP Business One and the SAP Business One community. It’s so much easier to find the information you need when it’s at your fingertips!

We also provide a library of bite-sized training videos you can access FREE. They’re the perfect way to learn all your favourite SAP Business One features quickly and easily. You can access them here.

In addition to this, every week, Ari Shapira – Chief Product Owner at SAP Business One shares a weekly tip of helpful features that SAP Business One users can implement to simplify their working day.

So, now you know where you can access SAP Business One resources, let’s look at some of our favourite SAP Business One tips and tricks documents here to improve your everyday usability and productivity.

Tons more SAP Business One tips and tricks are available on our website and our SAP Business One Forum. Plus, our support engineers are ready to help out with any questions you may have on using your SAP Business One software more efficiently or improving key processes – contact us here

How To Choose The Right SAP Business One Partner?

When selecting your SAP Business One partner, it’s important to think both short- and long-term. For example, just because one provider offers more services or a lower tag price, doesn’t mean it is the best solution for you and your business.

When the topic of SAP Business One support and maintenance gets mentioned, most folks think about maintenance plans, warranty, and renewal. While these are extremely

important topics to discuss with your SAP Business One partner, they only represent a small percentage of what should be included in your support plan.

The annual maintenance fee associated with SAP Business One includes two separate components. The first is a percentage that is remitted to SAP for on-going product development and support, and the second portion is retained by your SAP Business One Support Partner for the provision of support services.

It can be helpful to understand why different support providers have different service offerings before making a final decision.

The support offered in a particular SAP Business One Support Partner package may not suit your business’s requirements. It is prudent to consider the nature of your business and whether the support offered in your selected package will facilitate rather than hinder the growth and development of your business.

Also read – How can SAP B1 improve your business?

SAP wants you to get as much value from its Business One product as possible so it provides a range of partners that can help.

The selection of a SAP Business One partner can be overwhelming, especially if you are new to SAP and business applications. There are many factors that can weigh in when it comes to choosing the best SAP Business One partner for your company; expertise, experience, philosophy, technical capabilities and support structure being just a few.

Here are our top factors to consider when choosing the right partner that will work with you as a team to get the most out of your SAP Business One solution.

Experience

Total experience and expertise promote greater efficiency, quicker resolution, and more rewarding project results. Years of experience can be an important selection criteria when choosing an SAP B1 partner.

Referanceability

Testimonials of current and previous clients speak volumes about a partner’s ability to deliver quality services. It is always a good idea to talk with former clients to learn more about the company’s expertise, approach, and resources.

Strength of Resource

If you want to find a good SAP partner, the developer’s team will require technical expertise or domain knowledge about your company. It’s critical that you choose a partner with enough resources to accommodate your needs.

After Sales Service

When you need an SAP Business One support partner, selecting the right one takes thought and planning. Look for partners who provide added value, knowledge and training. Partnering with a firm that is willing to work with you to improve your business will help you develop your SAP Business One solution and make sure it provides a strong return on investment for your company.

With the right SAP support partner in place, you can expect to see some of the following benefits from your SAP solution:

  • Improved efficiency
  • Increased visibility into your operations
  • Uplift in productivity
  • Reduced costs
  • Increased revenue
  • Improved customer relationships

 

Choosing the right software partner for your business can be a difficult one, but it’s an essential step to ensure your company’s growth. While there are countless factors to consider when selecting this important partner, Hopefully, these pointers will make the decision-making process that much easier.

Signum Solutions is an award-winning SAP Gold Partner offering comprehensive support services for SAP Business One. We bring together technology innovation and deep industry experience to help our customers implement the right solutions and realize their growth ambitions.

The team are dedicated to creating reliable solutions for customers. Whether you’re adding a new module or migrating from an SAP partner, we can provide the support services that will help you reach your goals.

Click here to download our SAP Business One Support Services brochure or alternatively, call us on 01244 676900, we are here to provide support for improving the performance of your SAP Business One.

Key Features of SAP Business One for SMEs

There are so many business software solutions out there, but we are often asked the same question, “what are the key features of SAP Business One?”

Many entrepreneurs and small business owners want to know what they can expect before they start learning. So, we decided to write a blog that explains some of the key features of SAP Business One for SMEs and how it helps SME’s focus on their end goal.

Naturally, every company pursues its own goals. However, when critical information is spread across multiple business systems and locations, it’s difficult to find and act on that data quickly.

SAP Business One is designed for small and medium-sized companies to help them manage the entire business, from manufacturing to finance. The solution streamlines processes and enables faster decision making, thus increasing business growth.

Below we have listed some of the key features of SAP Business One and the benefits to an SME business

Accounting and financial management

SAP Business One’s powerful financial management module helps you streamline accounting and integrate data from accounting, sales, and purchasing to drive more profitable decision making, while reducing errors.

Customer relationship management (CRM)

With SAP Business One, you’ll be able to track, manage, and convert more prospects into customers. You’ll provide superior customer service and keep your customers satisfied. You’ll grow your revenues through a streamlined sales process.

Warehouse and production management

SAP Business One lets you manage inventory across multiple warehouses in real-time. And if it’s available for sale, you can track and record its movement. If you keep your stock levels high, we also optimize your inventory to help you maintain cost-effective stock levels.

Reporting and analytics

With SAP Business One, you can monitor payments, sales, inventory, and staff in real time. In fact, with SAP Business One, real time visibility into all aspects of your business comes as standard so you can make faster decisions with the information at hand and achieve better business outcome.

Purchasing and procurement

SAP Business One optimizes your purchasing process to help you save time and ensure compliance in the process. By better managing the entire process, your organization will benefit from increased efficiency while reducing risk through improved vendor relationships.

SAP Business One offers many of the features that larger businesses require, but with a simplified interface that makes it ideal for SMEs. With user-friendly screens and an array of reports to make the majority of business tasks easily accessible, SAP Business One is the number one choice for businesses looking to streamline their operations and gain maximum value from their ERP.

Download our guide to see an overview of the main features and benefits of SAP Business One