8 Reasons Why Your Business Needs An ERP Solution

Does your business have an ERP solution (Enterprise Resource Planning) solution in place?

Most businesses could benefit from a more effective way to manage their business activities. An ERP is a software solution that manages the key parts of your business, including but not limited to sales and marketing, manufacturing, logistics and accounting. It provides you with a holistic picture of your business in real time, allowing you to make better decisions.

It can be used by every department in a business (sales, marketing, logistics, accounting) and ensures that everyone is using the same information. As well as this it provides you with flexible reporting and analysis tools that can be tailored to meet your needs.

Here are 8 Reasons Why Your Business Needs An ERP Solution

1.An ERP solution improves the accuracy of your business processes

A key advantage of an ERP system is that it helps reduce the likelihood of errors occurring in your daily operations. This happens in a number of ways:

Automation reduces the need for human intervention

The more automated your business becomes, the less you have to depend on humans for every step of a process, from receiving an order and placing it in your warehouse to processing it and shipping it out via courier.

This helps free up time so you can focus on growing your business and making sure you’re meeting customer needs.

Less manual data entry and processing reduces the probability of mistakes being made

One of the greatest advantages of an ERP system is that it reduces the need for manual data entry. For example, when a product is sold, orders are sent to the warehouse and inventory levels change automatically. This means no one has to physically enter the order details into another system, thus reducing the chances of human error occurring.

Improved consistency reduces the risk of confusion resulting in something going wrong

Because all information is collected in one place, there are less opportunities for confusion to occur.

A good ERP system ensures that all users have access to the same information at the same time, so there’s no risk of someone working from an out of date document or spreadsheet which can result in mistakes being made.

Greater accountability and traceability results in issues being fixed quickly and reliably, reducing their impact on business activities

With an ERP system, every action is recorded for auditing purposes. As such, if something does go wrong, it’s easy to identify where and when the issue occurred and fix it quickly and efficiently. This is particularly useful if you’re part of a large business with multiple people working on the same area at once.

Increased transparency improves efficiency, resulting in fewer wasted resources, which in turn means less opportunity for error to occur during workflows

Data entered into an ERP system is forwarded to all relevant departments as part of the workflow process.

Instead of having to send information from department to department — which can result in lost data or delays — it’s automatically sent wherever it needs to go, resulting in a more streamlined user experience and less room for error.

As users gain access to more accurate and up-to-date information, they are better able to make decisions. This means fewer mistakes and increased productivity across the board.

Automation reduces manual data entry, and therefore the chance for human error (like data entry mistakes). The more automated your processes, the more accurate your outputs will be.

2. An ERP system gives you insight into your business and helps you make informed decisions

As a business owner, you probably have a good idea of the state of your company. You know how well it’s performing, where its strengths lie and where there might be room for improvement.

But to truly understand every aspect of your business, you need access to more data than you can get by only looking at the big picture.

An ERP system gives you access to all your data, from accounting and inventory management to HR and manufacturing.

It can also give you insight into how much revenue certain projects generate, what your sales cycle looks like and whether or not you’re charging enough for particular products or services.

With this information in hand, you’ll be able to make better decisions about how to run your company—and that means greater profitability over time.

3. An ERP solution increases productivity by automating workflows and reducing repetitive tasks

Today’s business owners should understand that the way people work has changed.

With more and more employees working remotely, having an ERP solution in place that automates workflows and tasks can help ensure that productivity is maintained.

ERP systems help employees perform their daily tasks more efficiently. They reduce the time spent doing repetitive tasks, reduce errors, and improve the overall quality of work being done by ensuring employees have a clear understanding of what needs to be completed each day.

ERP systems can also often be configured to automate complex tasks as well such as data entry and data analysis.

4. An ERP system makes information accessible for all users

How often does a business have to deal with an employee asking for something that is already stored somewhere in the company, but the employee has no idea where it is?

This time can quickly add up to hours or days of lost productivity. With ERP software, employees are able to access information from anywhere within the company, streamlining workflows and creating increased efficiencies.

Employee access is also important because collaborating across different departments becomes much easier.

A streamlined process allows everyone involved in a project to move at the same pace and know what everyone else on the team is doing.

And finally, having one central source of information (rather than data being spread out over multiple systems) leads to fewer errors and helps create a more transparent business culture.

5. An ERP system integrates all aspects of your business, from accounting to inventory management to customer relationship management

Each year, businesses have to file their tax returns, which may be a daunting task for a small business owner.

Imagine having to craft an onerous document in a language you don’t fully understand. Imagine that document being the tax return of a company that deals with every aspect of running your business: inventory and sales figures for one department, payroll for another, shipping and receiving for yet another.

So, imagine what it would look like if all of those departments were able to communicate more freely with each other—and whether all the information they were gathering was being processed correctly.

Enter an enterprise resource planning (ERP) solution: software designed specifically to consolidate data from multiple sources into one database and make it easier to access and manage once all the data is there.

An ERP solution reports directly into your accounting system so that your financial team can actually work with real-time data instead of trying to guess at what’s going on in your day-to-day operations.

This kind of clarity leads to better goal setting and faster decision making—both useful tools when running a business as busy as yours.

6. An ERP solution allows you to access real-time reports

Your business is your baby. It deserves the best! And an integrated, real-time reporting system provides that.

With an ERP solution in place, you can access reports without having to access multiple systems or logins and you’ll be able to track all of this data from any location at any time.

Integration between all applications allows you to gain insight into your business and make informed decisions that will get better results and improve your business, which will ultimately benefit your customers.

7. An ERP system reduces the total cost of ownership for software and hardware

One of the biggest advantages of an ERP system is that it reduces the total cost of ownership for software and hardware when compared with other systems.

Since most businesses already have multiple systems in place, the cost of switching to an ERP system is usually less than the sum of all the separate systems that it replaces.

And the savings are even greater when you factor in that some ERP systems require less complex and expensive infrastructure to support them.

Overall, ERP systems are a practical solution for businesses in many industries. The ROI for an ERP system is high over the long term and any small start-up business can afford an ERP system.

8. An ERP solution facilitates a transition to the cloud

There are many benefits to be enjoyed from cloud computing, and an ERP system is a great way for businesses to make the transition.

It eliminates the need for on-premise software and hardware

One of the greatest benefits of using cloud storage is that you no longer have to store data on your own hardware; it’s all stored in the cloud. That means no expensive servers, server racks, security systems or air conditioning units—just maintenance costs and monthly subscription fees.

It reduces staffing needs

When software and hardware is installed on-premise, the company has to hire employees to work in that area of the business.

With a cloud system, there is no need for this department, which frees up payroll funds and allows you to use them for other areas of the business that will generate more revenue.

An ERP-based solution will allow businesses to do more with less by replacing manual processes with more automated operations.

It allows employees access information from anywhere they can get online access

One of the benefits of using an ERP system is that it lets employees stay connected with each other and access information from wherever they have Internet access.

This makes it easier for them to complete tasks and respond quickly when customers call or send communications via email, etc.

Employees can complete tasks and access information through an ERP application online instead of being restricted to their workstations or having to return there after hours during offsite meetings or visits with clients.

There are a lot of things to consider when choosing an ERP system for your business. But we hope this article has made clear the benefits that an ERP system can bring you, and what it can do for your business.

With an ERP system you will be able to make better decisions, as well as saving money on operational costs and improving productivity. An ERP system will help your business grow and provide a great return on investment.

So if you’re thinking of making the move to an ERP system, why not get in touch and we can help you on your journey.

 

Business Intelligence, The Past. The Present. The Future

Business intelligence (BI) is about analysing data, and that’s it. It’s a broad term for any software that helps you make sense of information. If a computer can collect it, BI can organize it in such a way to help you discover valuable insights into your business.

You may be thinking “I don’t have much data” or “I can’t afford expensive BI software.” But don’t let these stand between you and the competitive edge that comes with business intelligence! What people commonly think of as a tool for large companies is also great for small businesses and start-ups.

The Past: Business Intelligence Has Been Around A Long Time

 

“Business Intelligence” is a pretty fancy-sounding term, but BI has been around for a long time—it’s just gotten more sophisticated as technology has advanced.

It’s been used for many years to help companies get more organized and streamlined in their practices.

Sometimes BI is called organizational learning. Other names include: Business Performance Management, Decision Support System, and Decision Support Tools.

They’re all different ways of saying the same thing: a company needs to make decisions based on data, not feelings or hunches alone.

Think back to when you would go shopping in a brick and mortar store. You walk in and pick out what you want, but first, they ask for your email address.

When you get home, you find a survey in your inbox asking about your experience. You feel like it’s just another thing on your plate so you skip over it without responding.

However, there’s a good chance that someone else will fill out the survey and tell them how great or awful their experience was.

Later on, that business is going to look at all of the collected data (from people who filled out the survey) and use this information to make changes to better improve the customer experience.

That company is using business intelligence!

The Present: Business Intelligence Is a Tool For All

 

Business Intelligence (also known as BI) is a tool for everyone! Think about it, BI is not only a tool for every business and business owner in the world. It is also a tool for every employee, consumer, student and researcher. The reason why we can all apply the principles of Business Intelligence to our everyday lives is that we are all involved in an organization in one way or another.

When thinking about how to use BI to our advantage, we should ask ourselves how an organization works? In order for any organization to be successful they must have three things:

  • A vision/mission statement that promotes growth and financial health
  • An effective strategy which will help them achieve this goal
  • Great leadership

Without these three components, an organization cannot function properly and will not be able to succeed financially or grow their brand. This means that whether you are working at a company or just trying to get through school, you need to create your own set of goals and find ways to implement them so that you can be successful as well.

The Future: Cloud Computing and the Internet of Things

 

We’ve seen a lot of changes in the world of business intelligence over the past few decades. In the early days, business intelligence was largely about basic analytics—tracking sales, looking at trends, and so on.

But then with the advent of cloud computing and the internet, it exploded into something that was still about analytics but also about so much more. And today, we’re on the precipice of another explosion—this time in the form of cloud computing and the internet of things (IoT).

The IoT refers to the idea that all internet-connected devices will be able to communicate with each other and exchange data.

The cloud is a set of remote servers that store data and software which can be accessed from anywhere.

Together, these two ideas could mean that business intelligence could move away from being tied to any one device or location.

The Internet of Things is the future of technology. A world in which all devices are connected, and all data can be shared in real time. The tech industry has been moving toward this for decades but with the prevalence of cloud computing and the accessibility of internet access, it will finally become a reality.

The possibilities for what can be done with cloud computing and IoT are limitless!

For example, a medical device manufacturer that offers a cloud-based diabetes monitoring systems would allow patients to share their blood glucose levels with doctors remotely and more frequently than if they were visiting a doctor’s office on a regular basis—this makes it easier for the doctors to interpret blood sugar patterns and adjust insulin doses accordingly.

IoT allows for more efficient processing of information across multiple platforms. It also makes it easier for businesses to scale their operations by eliminating the need for physical infrastructure on-site at each location where they operate.

In the future, all decisions about how an organization functions and what it does could be made through an app on your smart phone—and when you aren’t around to make a decision? Your IoT devices could do it for you!

Business intelligence is going to be huge in the future

 

Business Intelligence is the competitive advantage in today’s competitive business environment, and every company wants to tap into that. Data is the new oil and provides a competitive advantage for those companies who are able to leverage data effectively.

Data is how you understand your customer, anticipate their needs and get ahead of the competition by providing solutions before your customers ask for them.

It used to be that only large corporations with huge IT departments had the capabilities to have Business Intelligence teams, but now even small companies can benefit from using these tools.

This is why BI has become an industry buzzword over the past few years – because it’s no longer a luxury but a necessity.

You might be thinking that implementing Business Intelligence tools in your organization seems like a daunting task – you may not even know where to start or what questions to ask when looking at solutions.

But BI isn’t just one thing – there are many aspects of Business Intelligence like data warehousing, dashboard reporting, etc., and it’s important for you to identify which components would make sense based on your requirements and goals.

Think about this as an ongoing journey rather than just a project; you don’t want to invest time in selecting solutions that aren’t going to work for you long-term or end up costing you more money in the future (by choosing something too expensive or inflexible).

Conclusion

 

You’ve seen how business intelligence has evolved. From its beginnings as an analytical tool to its current role as a competitive advantage, business intelligence has gone through several stages of growth.

After the Y2K scare, companies began using data more intelligently in order to stay ahead of their competitors.

We’ve learned that business intelligence is anything but a fad; in fact, it’s only going to become more important to organizations over the next decade and beyond.

In this article, we asked you to take a look at where business intelligence came from and where it’s heading in the near future (and beyond). If you’re still a bit confused about BI definitions, don’t worry—we’ll be focusing on different aspects of BI for upcoming articles!

In the meantime – If you’re looking to turn your business into an intelligence enterprise, give us a call today on 01244 676900.

Defining an ERP System

ERP is a comprehensive business management system that allows businesses to manage and automate many of their back-office functions related to technology, services, and human resources (People, Processes and Technology)

The acronym “ERP” originally referred to the phrase “enterprise resource planning,” but it’s become less specific over time. It encompasses a broad range of activities for integrating the business processes of an entire organization, including planning, purchasing, inventory control, sales, marketing and finance.

ERP systems help organizations integrate data across departments and gain better visibility into their operations. They also let companies increase their productivity and improve customer service.

Large corporations have used ERP systems since the 1990s to streamline their operations. Today they’re also widely used by small businesses with simplified offerings that are easier to set up and customize than those designed for large companies.

Benefits of an ERP System

There are many benefits to an ERP system. The right ERP solution can help:

Reduce costs by improving processes and reducing errors

An ERP system provides a tool for every department in your company to use every day. By adding quality checks into the process, you’re able to reduce errors and improve processes across the board.

For example, if a salesperson enters an order incorrectly, it will be caught in the order entry process and addressed before it’s processed.

This reduces errors that can cause costly mistakes down the line (like shipping the wrong product or quantity) and improves your bottom-line results.

Increase profits by improving efficiency

As a business grows, you must have systems in place that allow employees to do their jobs faster, better and cheaper than your competition.

An ERP can help you streamlining processes, which can save you money, but it also means you can get products manufactured faster, fulfil orders faster and improve turnaround times so you can get more customers through your doors in a day (if it’s a retail business) or take on more projects per month if it’s a service business.

Improve customer service with a single view of your customers’ needs and requirements

ERP systems provide a central repository for key information on your customers, including their purchasing history and preferences. With this information, you can quickly tailor a response to a customer need, which helps you maintain customer satisfaction and loyalty.

Improve the efficiency of your marketing efforts

Instead of sending out mass mailings to all the people on your mailing list, you can use an ERP system to create targeted campaigns based on information about the recipient’s needs and purchase history.

For example, if you sell computers via your website, you can use an ERP system to send out specials on laptops only to people who have purchased desktops from you in the past and who have purchased upgrades in the past two years.

This approach uses less postage than mass mailings and targets only those most likely to be interested in buying what you’re selling.

Streamline processes by integrating the work flow in your company

You’ll be able to follow specific transactions and access data whenever you need it. An ERP system also allows you to quickly identify trends and make more informed decisions.

Various software programs combine vital applications like order entry, inventory control and accounting into a single system.

For example, when an order is placed, the ERP software can automatically update inventory records for each item in the order, create a sales invoice and post a journal entry to reflect the sale.

This automated process eliminates manual inputs, which reduces the risk of errors and increases efficiency.

Provide better reports and access to information that helps you make decisions more efficiently and effectively

ERP systems can also provide better reports and help you get better access to the information that you need.

Instead of having to pull data from multiple sources or manually enter numbers into a report, ERP systems can often help you quickly generate reports that contain real-time information that helps you make decisions more efficiently and effectively.

Control Costs Effectively

Some ERP systems also offer tools that help you control costs, such as production scheduling tools that help you minimize downtime and avoid bottlenecks in manufacturing plants or inventory tracking tools that let you track which products are selling well so that you can focus on keeping those products in stock.

What Will Enterprise Software Look Like in the future?

Enterprise Resource Planning software is a rapidly evolving landscape. Today’s ERP software packages can do amazing things, like provide real-time data analytics to help you make better business decisions. But where will ERP be in the future?

The next generation of ERP will take things a step further. Instead of real-time analytics, it will be predictive: it will use machine learning to predict what your best business decision will be before you even make it.

If you have an idea for a new product, ERP software with predictive analytics could tell you exactly how much it would cost to produce, who your target market is, and the best place to advertise—all without any human input.

As our computers get smarter, so does our technology. It might be hard to imagine now, but one day we’ll look back at today’s technology as primitive. The enterprise resource planning software of the future will be so advanced that we’ll just take it for granted—like how we take electricity for granted today.

The future of ERP, at a glance:

  • Today’s enterprise software applications are built on foundational analytics, but the next generation will move to predictive analytics and AI.
  • The future of ERP will be more integrated with other digital technologies such as IoT, machine learning and blockchain.
  • Digital technologies have made it imperative for ERP systems to be intuitive and user-friendly. Otherwise employees won’t use them.
  • In the future, ERP solutions will be more specialized to deal with specific business challenges rather than run end-to-end processes across the company.
  • As mobile usage continues to rise, ERP solutions will become even more mobile-centric in the near future.
  • Security is a key concern for any enterprise software system that stores sensitive data. Next-generation security features are expected to offer even greater protection from cybersecurity attacks on data flows and networks

Cloud ERP or on-premises ERP software?

With more and more businesses choosing to move their IT infrastructure to the cloud, it’s no surprise that enterprise resource planning (ERP) software is following suit. But just because cloud ERP systems are becoming more popular doesn’t mean they’re right for every business.

There are certain situations where on-premises ERP systems make better sense. And each has its own pros and cons.

Cloud ERP: In their early days, cloud ERP solutions were often perceived as more expensive than on-premises ones. Today, however, SaaS ERP can be more cost-effective for small businesses that are just starting out or don’t have enough IT resources to handle an on-premises solution. With SaaS, your monthly costs are predictable—and they’re easy to scale up or down as your business grows.

On-Premises ERP: This is the more cost-effective option for businesses with established IT teams and large budgets. If your company is planning to grow significantly in the next few years, it might make sense to invest in an on-premises solution and plan for growth accordingly.

When choosing between a cloud ERP or on-premises ERP, consider the following:

  • Flexibility: Cloud-based solutions allow more flexibility than on-premise software, with lower upfront costs and faster implementation.
  • Capabilities: Cloud ERP is more scalable and easier to customize than an on-premise solution. This can be a huge advantage when your business needs change.
  • Security: Cloud data centres are often more secure and better protected than most on-premise systems. However, you’ll want to assess your specific needs to ensure you’re getting the right level of security for your business.
  • Reliability: With cloud ERP, you don’t have to worry about backing up data or maintaining system uptime because this is handled by the vendor instead of in-house IT staff. Your files will also be accessible from anywhere with an internet connection so that you can stay productive no matter what.
  • Mobility: Employees can access information in real time using their mobile devices—no need to lug around laptops or wait until they get back into the office to sync with servers and update documents!

ERP is ever evolving and becoming more complex to tackle business challenges

ERP has evolved from a back-office software application to become the enterprise backbone of modern businesses. Today, ERP is being used for many things, including digital transformation and intelligent enterprise initiatives.

ERP providers are now offering more flexibility with their applications to ensure that users can make the most out of industry 4.0 concepts such as data-driven decision-making and real-time analytics.

The future of ERP is no longer just about accounting, inventory management or payroll—it’s about evolving your company and becoming more efficient with your business processes in order to succeed in today’s competitive market.

At Signum Solutions, we’re excited about where ERP is headed. We believe that the future of ERP is more flexible and complex, allowing for deeper customization and application of new technologies.

Whether we’re helping a client get up and running with a new ERP system or optimizing the one they already use, we believe that the future of ERP will continue to evolve as businesses do—and we’ll be there every step of the way!

ERP, the ultimate business management solution

Quick question: what is ERP? – It stands for Enterprise Resource Planning, and it’s the ultimate business management solution.

ERP is a suite of integrated applications that enable you to manage your business processes in real time across all departments and functions, from finance and accounting to sales, inventory, production planning, manufacturing, customer service—the list goes on.

With one shared source of information available to employees across the organization (think of it as “one version of the truth”), you can gain better visibility into your operations and make smarter decisions in every area.

And because it’s one fully integrated system—not just a hodgepodge of applications patched together with custom code—your data flows seamlessly throughout the system so everyone works off the same numbers.

Plus, things are easier to maintain because there are fewer interfaces between systems that need updating or fixing when things go wrong.

Plus ERP is modular software—you can start by implementing just a few pieces of functionality before expanding later on with additional modules when you need them most.

How to choose an ERP system

Choosing an ERP system is a critical decision. Before selecting a solution, keep the following in mind:

  • How will this impact your company? In order to get the full value of investing in ERP, you’ll want to ensure that it’s used across all teams and departments. While the project may be spearheaded by one department or team, everyone who works for your organization should be able to benefit from an ERP system so that you can reap the maximum gains possible. Therefore, when searching for an ERP partner, consider how each solution will integrate with your employees and meet their needs.
  • Does it have room to grow? One of the primary benefits of implementing an ERP system is its ability to adapt as your business changes and grows. When evaluating your options, think about how each system will support you in the long run—will they allow you to scale as needed while optimizing costs?
  • Will it play well with others? In today’s increasingly digital world, there are plenty of other solutions companies are using alongside their ERPs—everything from CRM software and marketing tools to workflow management solutions. Since having all these different systems working together is important for improving efficiency and productivity, ensure that any potential solution can easily integrate with other solutions you’re currently using or anticipate needing in the future.
  • Consider total cost of ownership (TCO). The TCO includes more than just subscription fees or upfront licensing costs; it also includes expenses such as hidden fees (like training) or additional hardware/software costs incurred when implementing a new system (in addition to customizations which may be required). Although initial sticker shock might cause vendors’ solutions that have higher TCOs seem less expensive at first glance, paying more up front could mean saving money overall down the road

10 of the most important benefits of  using ERP as a business management solution 

The benefits of ERP systems are so numerous and spread across so many different business departments, they’re hard to measure. Still, most companies that implement such a system see significant improvements in the operations and management of their enterprise.

Here are 10 of the most advantageous benefits an ERP system can provide.

  1. Completely customizable data management

ERP software helps you organize, store and manage all types of data. You can customize the software to meet your needs and those of your users, assigning different rights and permissions for each user’s role. The possibilities for customization are endless — and very useful in practice.

  1. Automated workflow

You can use an ERP system to automate certain workflows, such as purchase orders or invoicing. Automating these tasks saves time and eliminates human error that can occur when managing complex systems manually.

  1. Centralized data management

With ERP software, you can centralize all company-related information in a single database. This makes it easier to access the data you need and ensures the integrity of your data throughout the organization. When everyone is working with the same information and storing it in one place, everyone’s on the same page!

  1. Improved security and risk management

The term “enterprise resource planning” is often used in the same way as “enterprise risk management” even though they have little in common on their surface. Only if you dig deeper will you realize they’re two different things.

  1. A single data source of truth across the company

You need to combine all your business systems into just one enterprise resource planning system. Without this, it’s difficult to see the big picture and make decisions based on all the data collected across the company’s operations or all its departments.

  1. Improved communications and coordination

The more people involved in making decisions about an important task, the more chances for mistakes — which is why in an ERP system all departments are integrated into one place, so it’s easier for everyone to get involved with decision-making processes.

  1. Better decision-making capabilities

ERP provides real-time access to actionable data that lets managers make informed decisions quickly. This is especially useful during times of uncertainty when it’s essential to act fast while managing risk.

  1. Greater insight into the supply chain

ERP gives companies a better understanding of how their supply chains operate with visibility into operations from procurement through to fulfilment.

  1. Improved financial performance

Data integrity and control over its accuracy help businesses streamline their processes and improve financial performance by reducing operational costs, improving cash flow and increasing revenues.

  1. More accurate inventory control and product tracking

ERP systems enable companies to track inventory in real time, which can increase efficiency when it comes to meeting customer needs like split shipments and drop shipping.

Hidden costs to watch out for when choosing an ERP system

ERP systems are a powerful business management solution. They allow you to streamline all of your business processes into one central system, which in turn helps you cut costs and improve efficiency across the board.

But before you race out to pick up the first ERP system you see, let’s pause for a moment. While ERP is an incredibly useful tool, it’s not a miracle worker. And just like any other tool, it comes with a cost.

Before implementing an ERP system, you need to be aware of all the costs involved. These include consulting fees, customization costs, training costs, cloud hosting costs (if applicable), ongoing maintenance and support costs, replacement/upgrade/migration fees and more.

Now that doesn’t mean returns on an ERP investment aren’t possible—they are! But just as with any major acquisition for your business, it pays to understand all the potential associated costs of ERP implementation.

Why should your business switch to an ERP system?

Why should your business switch to an ERP system?

  • ERP systems help track real-time data, enabling companies to make faster and more accurate decisions with greater insights into their business.
  • A cloud-based ERP allows businesses to access information from anywhere in the world using any device. This makes tasks like entering new sales orders and tracking inventory much simpler and easier to manage.
  • With a modern user interface (UI), employees can work faster without the need for training on how an application works. The UI also helps streamline workflows across departments so that everyone has access to the same information when they need it most—whether it’s managers who want a holistic view of their businesses or customer service reps who need quick answers while speaking with a customer over the phone.
  • Artificial intelligence (AI) is being integrated into many aspects of business today including HR, marketing automation (MA), sales operations management software solutions, finance management systems which offers features like predictive forecasting based on historical data points; customer relationship management platforms that leverage AI-powered chatbots for lead generation and support tickets among others!

How will your business transform with an enterprise resource planning (ERP) system?

  • Your company will be able to communicate in real time.
  • You’ll have access to real-time data about the health of your business at all times.
  • You’ll see improved productivity across the board.
  • You’ll be able to make better, more accurate decisions that impact the bottom line.
  • ERP systems often lead to increased profitability. (Many businesses see a return on their investment within just two years.)
  • Your customers will enjoy improved service as a result of your company’s efficiency boost

Your business will see significant improvements with new technology

There are many ways an Enterprise Resource Planning system can help you manage your business, but these are the most common and important:

  • Better decision making
  • Improved efficiency
  • Improved business management
  • Improved collaboration
  • Improved customer service
  • Improved business processes
  • Improved supply chain management

The final word is that ERP can be a great tool for enabling an organization to maximize its potential.

Hopefully, we’ve given you a sense of what an ERP solution is and why we feel it is the ultimate business management solution, and some of the key benefits for it. Now it’s up to you to decide what’s right for your business.

But either way, it’s worth looking into ERP as a business management solution if you think that it could help make your business run better. After all, a tool for improving several aspects of your operation is well worth looking into if you want to grow as an organization.

To learn more about SAP Business One ERP and the benefits to your business, contact us today!

 

Ways ERP Software Makes Your Business Run More Smoothly

How is it that ERP software can make your business run more smoothly? And what kinds of processes do business owners need to take full advantage of the benefits that ERP software systems have to offer?

These are good questions.

The fact is, small businesses often don’t realize the extent to which ERP systems can reduce their overall operating costs, increase efficiency and productivity for employees, and improve customer service.

A lot of people don’t realize to what extent they can benefit from ERP software. They may have heard that it will help them save money, or maybe their boss told them to use it, but they haven’t experienced the full benefits for themselves.

That’s why it helps to hear about the ways ERP software can make your business run more smoothly from those who have truly benefitted from using the software.

I’ll give you a few examples of how ERP systems can maximize your company’s day-to-day processes.

Streamlines processes:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Keeping everyone in the loop:

 

Leadership within a company may have a clear idea of what its goals are, but that doesn’t necessarily mean all members of a business know how to achieve those goals. With ERP software, everyone from managers to entry-level employees has access to the same information and is aware of any adjustments made by other departments or teams.

Automating tasks:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Improving productivity:

 

The improved efficiency we just mentioned also translates into higher productivity for your company. When your team has the data and tools it needs to get its work done without disruption, that company is going to do better work more quickly. This is true for small businesses and large ones alike. Everyone does their best work when they understand exactly what’s expected of them and have the tools to accomplish it.

Saving money:

 

It’s a common misconception that ERP systems only save money in the long run because they involve some costs upfront. However, ERP systems also deliver cost savings in other ways, such as helping your team spend less time on redundant or unnecessary tasks.

Reduces operational risk:

 

An ERP system helps eliminate operational risks associated with running a business by streamlining your company’s processes and organizing data into one database. This centralization means less potential for human error, increased security and fewer redundancies. If a problem occurs, it’s easy to trace it back to its source and correct it quickly.

ERP systems integrate data from every aspect of your business, meaning there is less room for error when it comes to information entry. They also provide a central hub for all of your financial data, which streamlines reporting processes and makes audits easier.

Provides better communications, which means faster collaboration:

 

ERP software improves collaboration between departments because information is stored in one database and accessible across the enterprise in real time. This improves productivity by eliminating the need for redundant data entry and reducing the risk of errors.

ERP systems also make it easier for employees in different departments to communicate directly with each other via instant messaging or video calls, which expedites decision-making and boosts productivity.

Helps companies scale and adapt:

 

As your company grows, it becomes harder to keep track of all the moving parts. ERP software makes it easier for companies to manage multiple business functions from a single platform. It also helps organizations to adjust to change by automating processes and providing real-time updates on business activities. And because an ERP system stores data in the cloud, you can access it on any device at any time.

Provides the ability to automate:

 

Many business processes are still handled manually, which costs businesses money. With today’s advanced technology, many tasks can be automated — like inventory management and HR processes. We’ve already seen how process automation saves time and money for companies, but there’s an added benefit: fewer errors. Manual data entry is prone to mistakes like typos, which can lead to big problems (i.e., loss of revenue).

When you have an ERP solution in place, much of the heavy lifting is done for you. For example, when an order is placed online or through a third-party portal, that information is automatically sent to your ERP system. From there, it’s automatically processed with minimal human intervention. This frees up staff time that can then be used for other revenue-generating activities.

Ensures data is more visible and readily accessible:

 

When data is manually entered into multiple systems, it’s easy for errors to occur along the way. With ERP software, however, data is stored in one central database so it’s always up to date and accurate.

Data silos make it difficult for employees to share information across departments, so they often have to wait for important information from other teams — especially when it comes to inventory management and supply chain activity.

Helps you provide effective customer service:

 

Your customers deserve nothing but the best, and that includes stellar customer service. With ERP, you can manage all steps of the customer journey from start to finish, including marketing campaigns and communications, sales quotes and invoices, fulfilment and delivery, ongoing maintenance and support. This makes it easy to deliver the high level of service that will keep customers coming back for more.

Enhances inventory management:

 

Managing inventories is essential for all businesses, but if you’re a wholesaler or manufacturer it’s absolutely critical. The wrong inventory costs you money — empty shelves mean lost sales, while excess inventory means money tied up in unsold goods. With proper inventory management, you can restock just before supplies run out and avoid having too much stock on hand. ERP software reduces the risk of human error with automatic reordering based on sales and usage data. And if you have multiple warehouses or stockrooms, the system will make sure each location has an appropriate level of inventory.

There is a lot of information to take in, but hopefully this article was able to give you a clearer picture of what ERP software has to offer. Think about what you want and need from ERP software, then weigh the benefits that each option provides and decide on the best choice for your business.

With time and proper implementation, ERP software successfully optimizes your business to run more smoothly than ever before. It does everything from streamlining your supply chain to increasing productivity of your workforce and making it easier to find what you’re looking for. In short: it brings an unparalleled, unparalleled level of success to all those that commit.

The SAP Business One ERP system offers many features that make it unique and highly beneficial for current business owners and potential customers alike. Click here for more information about SAP Business One.

Festive Opening Times

Signum Solutions Christmas header image

As another year draws to an end, our first thoughts are with all those impacted by the global pandemic. These remain unprecedented times as we are all learning how we work together both now and in the future.

​You’ve been with us through all of the ups and downs this year, and we just wanted to say thanks. We appreciate working with you every day and look forward to continuing to build our relationship in the future.

Over the next 12 months, we’re committed to helping you not just survive, but thrive in this changing landscape.

Our goal is to continue offering new and exciting services for you, thus allowing us to deliver innovative, high-quality services to your customers.

We’re open for business over the holiday season, but with slightly amended hours. Here’s a guide to when we’re open and when we’ll be closed:

Friday 24th December – 9:00 – 16:00

Saturday 25th December – Closed

Sunday 26th December – Closed

Monday 27th December – Closed

Tuesday 28th December – Closed

Wednesday 29th December – 9:00 – 17:30

Thursday 30th December – 9:00 – 17:30

Friday 31st December – 9:00 – 16:00

Saturday 1st January – Closed

Sunday 2nd January – Closed

Monday 3rd January – Closed

Please note: Support services will be reduced during this period, we request that any issues are reported via email or through the support portal. Telephone support will be available for urgent issues.

All tickets will be responded to as soon as we resume our regular opening hours.

On behalf of the entire team at Signum, we wish you and your loved ones a Merry Christmas and a SAPpy New Year.

SAP Business Software for SME’s

SAP business software for small and medium-sized enterprises (SMEs) is a popular topic. As we all know, SAP is one of the most successful business software providers in the world. But contrary to popular belief, SAP is not just for large companies with thousands of employees, it can be used by SMEs, even if your business only has one department or product/service.

Overall, SAP has made tremendous progress in revolutionizing the ERP industry and continues to make great strides in how businesses all over the world conduct their business. However, in recent years, SAP has been making ERP solutions available to smaller business at a more affordable price point.

For organizations that don’t have big budgets, the SAP business software solutions for SME’s might just be the ticket.

If you are considering SAP business software for your businesses, then no doubt you have come across some negative remarks about its complexity. It can be difficult to navigate the many modules that are needed for a viable business system. However, SAP has made it easier through SAP Business One.

SAP Business One is an all-in-one integrated ERP solution, designed to suit the needs of small and growing business enterprises. The business software for small organizations has been designed to provide effective management of financials, inventory, sales, marketing, manufacturing, procurement, shipping, transportation and more.

SAP Business One for small to mid-sized companies has been designed specifically to cater to the needs of SMEs. It covers off all the basics of running a company and enables you and your team to focus on other aspects of running and growing your business.

SAP Business Software for SME’s has the power to speed up growth and create reliable data on daily volume, revenue and profits. SAP makes small companies stronger and smartest companies bigger.

Below is some of the functionality available in SAP Business One for SME’s:

Financial Management

Accounting

Controlling

Fixed Asset Management

Banking and Reconciliation

Financial Reporting and Analysis

Sales and Customer Management

Sales and Opportunity Management

Marketing Campaign Management

Customer Management

Service Management

Reporting and Analysis

Mobile Sales

Purchasing and Inventory Control

Procurement

Master Data Management

Warehouse and Accounting Integration

Accounts Payable

Reporting

Business Intelligence

Report Creation and Customisation

Interactive Analysis

Intuitive Tools

Analytics and Predefined Metrics

Powerful data visualisations

Analytics and Reporting

Dashboards and Reports

Real-time Analytics

SAP Business One

SAP Business One is a single, affordable solution to manage your entire small business – from accounting and financials, purchasing, inventory, sales and customer relationships to reporting and analytics.

Regardless of the size of your company, whether it’s a small enterprise or a non-profit organization, if you are looking to improve efficiency, track business data, work with vendors, interface with customers, make real-time decisions to boost growth and much more, implementing an SAP System is the best way to do it.

SAP business one modules

SAP Business One is not only the wise choice for most companies but with SAP you will also get access to an award winning implementation partner like us, with our team of SAP trained consultants, with almost 20 years of implementation experience across the United Kingdom.

Let us answer your questions during a meeting at your premises and explain the special advantages of this ERP solution exactly for your company – call us on 01244 676 900

The 5 Biggest Myths About Small Business ERP

Small Business ERP Solutions have been around for years. The demand for them has grown over the past decade, but still many myths surround ERP solutions.

In this article, we’re going to take a look at five common myths regarding ERP solutions for small businesses, and address how these myths can adversely affect your business if not understood correctly.

Myth 1 – Small businesses don’t need ERP

The need for a well-organized structured workflow is a must for small to mid-sized companies. Transactions occurring inside a business often involve different departments and intersect at various points – prompting the need for cross-departmental information sharing. In such cases, an ERP system can help promote growth by maintaining a seamless flow of data across departments.

Myth 2 – ERP is too expensive for small businesses

Every organization is seeking ways to reduce costs. With so much money being invested in new initiatives, it may be difficult to remember the old maxim—you have to spend money to make money. ERP software is an important tactic for reducing costs within your organization without sacrificing your return on investment (ROI).

ERP software has the potential to streamline business processes and thus increase productivity and profitability. The ultimate aim is to help your business grow and flourish, and not only maintain the status quo.

All this is possible without having to invest heavily, as ERP software costs are very reasonable and affordable. It can be implemented as per any business’s financial capacity; no need to wait for ‘Eureka moment’ as such, as long as there is a will, there is a way!

Myth 3 – ERP systems are only for big companies that have very complex processes

Software used by larger companies can be a great choice for small businesses as well. ERP systems were traditionally used only by the largest of firms due to their complexity and size of implementation required. But, as technology has advanced, the landscape has changed significantly. Smaller organizations have been increasingly able to take advantage of customizable ERP solutions that cut costs, reduce paperwork and increase business efficiency.

Myth 4 – A new ERP system will be expensive to implement & maintain

It is a common misconception that implementing an ERP system is too expensive and takes too long. A lot of businesses avoid getting an ERP because of this. But if you don’t understand how you will benefit from an ERP system, you should consider how it can reduce your costs and increase your revenues.

Myth 5 – ERP is too complicated

Complexity is the biggest misconception about business software. Despite what you might think, you don’t necessarily need complicated solutions to run your business.

This is a myth that can hold you back from exploring your options for business software. You probably have experienced the challenges that come from working with multiple software tools, but I’m here to say that it doesn’t have to be that way. With the right system, you could streamline your business processes and increase productivity without breaking the bank. It might even save you money by cutting out extras like higher salary costs, support fees, unnecessary consultants, and more.

The reality is that smaller businesses face the same pressure to work smarter and faster, so they’re looking for simpler, affordable software solutions to help them out. This shift represents a huge opportunity for SME’s looking improve daily life in the workplace—especially when it comes to shrinking time spent on routine tasks.

Are you looking for an ERP solution for your business and are confused how to how about it?  Our experienced consultants can help identify the right products and solutions for your business. Feel free to reach out to us at [email protected] 

 

Continue…

What are the benefits of cloud ERP?

In recent years, cloud computing has been heralded as the next big thing in technology. With cloud ERP, it’s not only the small and midsize enterprise (SME) that can benefit from on-demand software solutions. Even large companies are jumping on the bandwagon to take advantage of the benefits of cloud ERP.

There are a number of factors that businesses need to consider when creating a strategy for transitioning from legacy ERP systems to next-gen solutions. While the solution’s capabilities and features/modules may be critical, it’s also important to take time to evaluate the deployment option itself.

Cloud ERP is a model of enterprise resource planning (ERP) software deployed as a hosted service over the Internet. This generally includes the use of cloud computing resources and is often delivered as a Software as a Service (SaaS) model.

Cloud ERP is a cloud computing solution for ERP, used or accessed by users through a web browser. It is similar to SaaS ERP, except that SaaS is a subset of cloud ERP.

Cloud ERP can be thought of as a middle ground between on premise software and SaaS ERP.

By itself, the cloud doesn’t solve all of your company’s problems. But cloud ERP can reduce your up-front and ongoing costs and allow you to focus your technology resources on improving your business.

If you’re looking for a way out of outdated or underperforming legacy ERP systems, here are five benefits of cloud ERP for you to consider.

Lower capital requirements to access innovation

With traditional on-premises systems, when you invest in new technology, you pay for it up front. Then, as your company grows and requires more computing power, you often have to pay again to upgrade to more hardware.

The initial cost of cloud technology is lower than on-premise technology. Cloud-based applications can reduce upfront costs for companies that would otherwise have to invest in physical hardware and software.

Built in Disaster Recovery

Nobody wants to think about disasters happening to their businesses. But they can happen, and it’s smart to be prepared.

The latest cloud ERP software enables you to recover your business operations quickly after an interruption if your physical site is destroyed or suffers serious damage. That’s because the entire system operates on multi-geo locations, which means if one data centre goes offline due to an unexpected phenomenon, you’ll still have full access to your ERP system.

Scalability

 Scalability is a huge feature of cloud software: it allows you to grow without taking the risk of over-investing at the beginning. A lot of the time, small businesses don’t know what their future holds. They can be constrained by loyalty to an on-premises solution, which locks them into a certain number of users and upgrades that they might not need.

Automatic upgrades

Upgrading your software can be a complicated process. With traditional on-premises systems, you typically need to hire a team of IT professionals to perform the upgrades — a process that can take weeks or months.

With cloud ERP, your software upgrades automatically when new features are added. As a result, you can spend less time managing upgrades and more time growing your business.

 Fewer infrastructure costs (technical requirements)

Another benefit that keeps popping up is the non-reliance on infrastructure. As a cloud ERP solution is a web-based service, you don’t need to worry about installing and maintaining servers or software. You also don’t need to worry about setting up database connections and other technical requirements. That means you can focus more on improving your business performance.

In summary:

There are several benefits of cloud ERP with the primary benefits being scalability and cost.

  • The cloud provides significant savings in hardware, software and other infrastructure compared to on-premise software
  • Additionally, with hosted ERP, an organization can implement the vendor’s entire suite of applications. This minimizes the need to implement and integrate another application at the back end.
  • Cloud-based ERP enables greater collaboration, better communication and faster response times. Organizations can collect data in real time, which allows them to react quickly.
  • Hosted ERP moves the responsibility for maintenance and upgrades to the cloud vendor. This simplifies and streamlines IT operations.
  • With a cloud-based ERP strategy, an organization’s ERP environment has built-in disaster recovery, which means the organization can proceed through regular business operations, even during a disruptive event.

Looking for more information? Visit our dedicated SAP Business One Cloud page here

The Difference Between an ERP solution and Accounting Software

It’s often hard to distinguish the difference between an ERP solution and Accounting Software as the roles of ERP systems and accounting software solutions have become increasingly blurred. While traditional standalone accounting solutions handle core accounting tasks such as accounts payable, receivables, transactions entry, and bank reconciliation, they lack the management capacity to track information from the earliest stages of a company’s lifecycle.

Over the last two decades, businesses of all sizes have adopted Enterprise Resource Planning (ERP) solutions in an effort to gain better control over the financial operations of their companies.

Given the amount of money that businesses invest in these solutions, many ask themselves the fundamental question: “What is the difference between an ERP solution and accounting software?”.

Choosing an ERP solution versus an accounting software is never an easy decision. In the early days of business, you might have been happy using a simple spreadsheet to track your finances and customer data. However, as companies get larger, you need solutions that can assist with efficiency and growth.

Even though both ERP and accounting software are used in the daily operations of a company, both of them differ in many important ways.

ERP stands for Enterprise Resource Planning. It’s an umbrella term that represents an entire system that is used to automate the most vital business processes of your company.

Accounting software, on the other hand, is often referred to as financial management software.

What is Accounting Software?

An accounting software solution is a tool for dealing with financial and cost accounting activities. It can help manage all sorts of administrative issues, from managing inventory to payroll. These functions are owned by and sit within the finance department.

What is an ERP system?

An ERP (Enterprise Resource Planning) system is software designed to deal with financial management, supply chain management, and customer relationship management.  An ERP system contains the full suite of functions needed for a company to operate. These functions tend to be shared across an organization.

Difference Between an ERP solution and Accounting Software

ERP integrates your business processes, while accounting software is meant for maintaining your financial records. The former offers you a better grip on your overall business performance, while the latter lets you get rid of messy spreadsheets. Accounting software has its limitations, where ERP systems boast flexible functionalities that can be modified to suit your business needs.

The main feature that distinguishes ERP software from accounting software is that ERP software is a single, integrated system designed to streamline not only the accounting process but also the management of a business.

Why is ERP better?

So, while accounting software works within the bounds of a company’s financial data, an ERP solution will integrate business operations into a single system. In other words, an ERP solution is capable of integrating external factors such as inventory and warehouse management, customer relationship management, supply chain management, etc., into the financial data that the accounting software provides.

Overall, an ERP system would save you both time and money. You’ll have one source of information that can be retrieved at your fingertips.

If you’re considering investing in ERP software, let’s have a free half hour where we can show you how our SAP Business One ERP software could help your business grow. Book your session here 

How chemical manufacturing ERP solves industry challenges

Chemical Manufacturing ERP – the solution that combines proven technology with a flexible structure.

As an industry, chemical manufacturing faces unique challenges. You need to make important decisions fast with so much on the line. Though each chemical manufacturing business has different needs, most have similar software challenges.

Here’s how a chemical manufacturing ERP solution can meet your business challenges.

Managing the supply chain

Having a clear framework for gathering and sharing information about the entire supply chain can help you prepare for disruptions and quickly respond to changing customer needs. Using a chemical manufacturing ERP helps you prepare for any disruptions and gives full visibility across your entire supply chain.

Adhere to compliance and demand

Chemical manufacturing companies can expect to face a variety of changing regulations and customer demand. Failing to comply with global laws and regulations is a serious matter that could jeopardize the success of your supply chain, reputation, and bottom line.

By implementing a holistic view of your operation, you can be sure your supply chain is meeting all regulatory requirements in a safe, secure, and optimal manner.

Data management

As a chemical producer, you need to generate accurate reports quickly, ensuring that your business can respond to the requirements of its customers in just the right time. That is where an ERP system can help you.

Chemical Manufacturing ERP software enables companies to maintain a comprehensive, real-time view on relevant business processes and make their data more flexible and informative.

Recall and quality audits

It is really not a simple job to manufacture chemicals. Every step of that process is crucial in producing the desired product in the required quality. It deals with chemicals, which are inherently unpredictable.

Chemical companies must rely on data from operational processes accurately and capture it correctly. If they must recall products, they must be ready for it.

To be prepared for a quality audit, chemical companies must integrate traceability data across the business that should be made accessible to various stakeholders such as suppliers and customers during the

Using a chemical manufacturing ERP software solution with good controls can help lessen the burden of auditing for many organizations.

In today’s competitive business world, every business leader is aggressively searching for a way to gain an edge on the competition. One underutilized strategy is to streamline and automate your company’s information technology capabilities.

By investing in a chemical manufacturing ERP solution for your company, you can improve efficiency, reduce costs, get better data analytics, and increase overall profitability.

With access to advanced manufacturing analytics and the power of real-time data, you can stay ahead of the competition by getting closer to customer buying trends, vendor relationships, and industry regulations.

The SAP Business One solution for chemical manufacturers and distributors is an integrated industry platform. With it, you can track the entire shipment cycle—and beyond. You can also streamline many processes involved in running a business and integrating your enterprise systems. Find out more here

Cloud ERP Software for Small Business

Cloud ERP software for small business allow business owners to have the best of both worlds–to have a scalable solution to their needs and to have a cost-effective software.

Working in a small business can be challenging. After all, there are just so many decisions you have to make on a daily basis. From figuring out which service to provide, to choosing the right technology solution, there are a lot of things that must be considered and more often than not the pressure is on.

But the good news is that you can now get help when it comes to your business’s accounting and operational needs with cloud ERP software for small business.

Small and mid-sized businesses often struggle with the question of whether to choose an on-premise or cloud-based ERP software.

Selection of the right solution will have a major impact on your overall efficiency and productivity, which is why it is crucial to weigh up both options before making a final decision.

Let’s take a look at some of the benefits of cloud ERP software for small business rather than on-premise ERP software.

Flexibility

Cloud ERP offers more flexibility than a conventional software solution because it can be accessed from anywhere, providing you have a working internet connection. This means that decisions, data sharing and reporting can be performed at any time from any location.

Scalability

Cloud ERP has massive benefits, but one of the greatest is the ability to quickly scale up or down as needed. This can prevent headache-inducing issues during times of growth or contraction.

Reduced Implementation time

It is undeniable that systems on a Cloud can be configured far faster compared to an on-premise solution. Since small and mid-size companies can go live with the solution very quickly, it’s easy to see why so many companies are adopting Cloud.

Cost value

While on-premise ERP can be expensive, Cloud-based offerings often do not require a large upfront payment and can help spread costs over time. If your goal is for costs to stay down, then Cloud ERP will be appealing to you.

In summary, Cloud ERP software for small business is a popular solution considering it eases the complexities involved in implementing IT infrastructures and software costs.

If you’re looking for ERP software that will allow you to enhance efficiency and productivity, the cloud option might be a good choice. If you would like to discuss Cloud ERP or any business software in general, then get in touch today!