What Is Digital Transformation & Why Is It Important?

Digital transformation is a broad concept, but the essential idea is this: using digital technologies to transform your business, improve customer value and more effectively compete in an ever-changing world.

It’s not surprising that digital transformation has become such a big deal — after all, we’re living in an age when most of us can’t go half an hour without checking our phones. This is especially true for younger generations that have grown up with technology. In fact, a recent survey found that 69% of Generation Z are frustrated with companies that don’t use modern technology to communicate.

Meanwhile, the Internet of Things (IoT) has exploded and continues to grow exponentially. In 2016, Gartner predicted there would be 8.4 billion connected things in use worldwide; by 2020, the research firm predicted there would be approximately 31 billion connected things in use. Add this to the fact that social media and mobile technology allow us to instantly connect with people around the world, and its clear technology has changed our lives forever.

So why should businesses care? Because they need to adapt or risk being left behind by more innovative competitors. If you want your company to stay ahead of the curve, then you need to start investing time and money into digital transformation as soon as possible.

There are many different reasons why digital transformation is important, but at its core, these advances allow businesses to do more with less.  A digital-first organization can collect data on their customers and employees in real time, which allows them to make more informed decisions about the people they’re serving.

Digital transformation also allows for greater collaboration between departments and employees, which leads to a stronger culture of support, creativity, and innovation. The ability of businesses to adapt to new technology and take advantage of its benefits is key for staying competitive in today’s economy.

Digital transformation is important because it opens up new opportunities for growth, increased productivity, and a better customer experience.

The benefits of digital transformation include:

Stronger resource management.

Digital transformation also makes it easier for you to manage your resources more efficiently, allowing you to save time and money in the process.

Encourages digital culture.

Digital transformation not only transforms processes but also changes the way people work together. This encourages collaboration — a key component of digital culture — as well as communication, which helps employees work together towards achieving organisational goals.

Increased profits.

Making the switch to digital can help you increase revenues by attracting new customers and retaining existing ones. It can also drive down costs by improving efficiency, increasing productivity and reducing human error (all of which will save valuable time).

Increased agility.

With new technologies like automation, business intelligence software, cloud computing, and ecommerce platforms, businesses are able to react faster than ever to changing customer demands and market conditions alike. This means they can adapt more easily to unexpected challenges and changes in strategy without having to completely overhaul their processes or technology stack.

Improved productivity.

Modern business owners have more tools than ever at their disposal for improving productivity both internally and externally. Customer relationship management (CRM) software, for example, simplifies collaboration between teams and makes it easy for them to track customer interactions across multiple channels — resulting in improved efficiency, accuracy and productivity across the board.

Enhanced data collection.

You’ve most likely heard the phrase “data is king” before. Collecting data on your customers helps you to better understand their preferences, needs and behaviours so that you can cater to them accordingly. Digital transformation allows you to collect more data than ever before — which gives you better insight into what your customers want and how they behave — making it easier than ever before to meet their needs and expectations.

Data-driven customer insights.

Organizations can use digital technologies to collect data from customers’ interactions with their products, mobile apps, websites and social media sites. Using analytics tools, you can gain insights into who your customers are, what they need, what they want and how best to reach them. This information can be used to personalize the customer experience, improve customer relationships and increase sales conversion rates.

An overall better customer experience.

Digital technologies make it easier for organizations to engage with customers through multiple channels including web self-service, email, social media and mobile applications. They provide customers with a consistent experience across all these channels so that they do not have to explain their problem repeatedly or wait for days for a response. Customers also expect a personalized experience that is as unique as their needs. Digital technologies allow companies to meet these expectations by delivering contextual experiences that are relevant and personalized.

With all of the benefits that digital transformation offers, it’s easy to see why so many businesses are choosing it as part of their business strategy.

Whether you’re looking for ways to automate your business operations or simply enhance the way you conduct business, digital transformation can help you do just that. And with its ability to help drive productivity levels and enhance operational processes, it’s easy to see why so many businesses are turning towards it.

Digital transformation is not a one-size-fits-all solution. However, that doesn’t mean that it won’t ever be applicable in a given situation. All you need to do to use digital transformation to your advantage is to identify the places where technology and technology integration can positively impact your business, whether in operations or otherwise.

Then, identify the areas of your business that need the most help (by looking for pain points) and start by making improvements there first. After you have successfully implemented some digital transformation ideas from start to finish, then you can branch out and try some new approaches.

It is clear that digital transformation can be beneficial to businesses of all sizes. It may not be the right solution for every business, but it should be considered by companies who are looking to modernize their business models in the coming years.

In conclusion:

There’s no denying that digital transformation is a highly beneficial phenomenon that a business needs to consider. The only question is whether or not your business is actually ready for it right now.

If you find that your business isn’t, there’s nothing wrong with taking the time to prepare and get on track before it’s too late. If you do, though, I encourage you not to delay any longer.

Digital transformation offers far too many benefits to ignore and keeping up with technology trends is necessary in today’s business climate.

Digital transformation is not only about moving your business to the online world. It’s about taking advantage of digital technologies to improve performance and productivity.

To discover how an ERP solution such as SAP Business One can kick start in your transformation journey, get in touch with one of our digital experts.  

SAP Business One Electronic Data Interchange

SAP Business One Electronic Data Interchange (EDI) is a simple and cost-effective solution for businesses like yours that need to connect with larger trading partners. Using EDI, your warehousing system will be able to send and receive electronic data, such as purchase orders and invoices, directly between your systems and those of your customers – automatically, accurately and securely.

EDI is the most efficient, cost-effective way to do business with large retailers. If you want to supply them without it, you’ll pay a heavy price in terms of time and effort. But until recently, traditional EDI solutions were too expensive for most small businesses. SAP Business One Electronic Data Interchange changes all that.

What is EDI?

EDI (Electronic Data Interchange) is a system of communication between two computers that enables data entry to be done only once and eliminates the need for re-keying of information at either end. It is used extensively in large organisations such as major retailers, who demand that their suppliers are linked directly into their own systems so that orders can be placed automatically.

Electronic Data Interchange (EDI) has been around for some time now. It’s an established method of automated data transfer between two organisations that are connected electronically. It isn’t exactly new technology, but it remains the best way to integrate business processes between you and your partners.

Smaller businesses often worry that setting up EDI integration will be complicated and expensive. But there are ways of making it work for small and medium companies too; if you choose the right software partner, they can make the whole process simple.

SAP Business One is a single solution for your financial management, stock control, customer relationship management (CRM), and sales and distribution. So, if you use it to manage all these business processes, it makes sense to use it as the foundation of your EDI integration as well.

EDI integration with SAP Business One has a number of benefits for businesses. EDI generally uses an XML format to exchange files, and it’s the standard file type used when integrating an ERP system with a supplier or customer system.

The benefits of SAP Business One Electronic Data Interchange include:

1. Access to real-time, critical business data

SAP Business One is designed to make all your business data available in real-time, enabling you to make quick and accurate decisions that can improve your bottom line. Unfortunately, this isn’t possible if you have to spend time manually entering data into the system.

EDI integration with SAP Business One facilitates the exchange of business data between trading partners in a standardized and automated manner. EDI makes it possible to receive and send business documents electronically, rather than by mail. The result is that your company has access to critical business data in real-time, enabling you to make better business decisions.

2. Reduce business operating costs

Integrating EDI with SAP Business One reduces the need for manual entry of commercial transactions into SAP Business One and eliminates redundant administrative tasks, resulting in fewer errors and reduced processing times. The faster processing of commercial transactions means that less time is spent on transaction related activities, which results in significant cost savings for your company.

This is one of the main reasons why many businesses choose to integrate their ERP system with EDI, as it can reduce administration costs by up to 80 per cent per order received.

3. Improve decision making and increase visibility of critical information.

Integrating EDI with SAP Business One makes it possible for your company to have visibility over all aspects of sales orders, including order status, inventory levels and shipping details. Having access to up-to-date information enables you to make better decisions about how to run your business and manage customer relationships effectively.

The integration of EDI with SAP Business One provides superior visibility into your business partner’s operations, allowing you to make smarter decisions based on real-time data

4. Remove manual data entry processing

Improve data exchange speeds and accuracy by removing the need to key and re-key information received electronically into SAP Business One, thus reducing the duplication of effort and delays caused by human error.

This also results in reduced labour costs, fewer data entry errors and improved data integrity.

Despite these benefits, there are still plenty of businesses that don’t take advantage of EDI. Many are simply unaware of the technology, and others lack the resources to make it work. Thankfully, SAP Business One Electronic Data Interchange has streamlined the delivery process so that nearly any firm can participate, regardless of size or available resources.

The road to business success begins with an analysis of your company’s key processes and activities. With that information, you can create a better business model, improve customer service, and achieve operating excellence through full visibility into unplanned costs.

In addition, you should take advantage of the growing trend toward electronic data interchange (EDI) among businesses in the B2B space. EDI makes it possible for businesses to reduce the time it takes to conduct transactions and puts you on level playing field with large multi-national companies by eliminating paperwork and improving efficiency in the supply chain.

If you are currently using SAP Business One and dealing with EDI issues, then Signum Solutions may be able to help. Our experts have advised many clients on business problems similar to yours, and we know what it takes to resolve them quickly and without causing disruption to your business. If you would like to discuss how we can help you, then just give us a call.

Build an Intelligent Enterprise with SAP Business One

When it comes to the topic of an intelligent enterprise, an image of a futuristic office full of robots, artificial intelligence, and digital people immediately comes to mind. If you’re a business owner wondering what the fuss is all about or how you can build your own intelligent enterprise, here’s your guide.

Intelligent enterprises are no longer science fiction; they are a reality that many businesses are adopting today. With the help of technology, businesses can now optimize their operations by taking better decisions and leveraging data to offer personalized customer experiences.

The term “intelligent enterprise” was coined by SAP in 2018 to describe an organization that uses technologies like ERP, Artificial Intelligence (AI), Big Data, Machine Learning (ML), Robotic Process Automation (RPA), and more to improve operations and offer better customer experiences.

The concept of an Intelligent Enterprise is one that has been around for a long time but only recently has the technology caught up to the vision. In fact, many companies have been using ERP solutions such as SAP Business One for years to understand and act on their data to drive their business.

This is especially important today as customers have more choices than ever before, and they tend to pick brands that offer them personalized experiences.

But what is an intelligent enterprise? What are the benefits of running your business as an intelligent enterprise? How can you build an intelligent enterprise using an ERP solution such as SAP Business One?

Let’s take a look.

What is an intelligent enterprise?

The Intelligent Enterprise is a trend that’s here to stay. And for good reason. Your competition is using it, your customers are using it, and your employees are using it!

An Intelligent Enterprise is a business that uses technology to streamline business processes as well as gain new insights through the use of analytics, machine learning and artificial intelligence. The result is a more agile, streamlined business that can scale easily to adapt to changing conditions.

The goal is to use this data to provide better experiences for customers as well as employees, reduce costs and risks, improve efficiency, and enable growth.

The Intelligent Enterprise is designed with two elements in mind:

1.Intelligence – Connecting people, devices, applications, assets, and goods in real-time so that you can capitalize on insight and make better decisions at every point of business operations.

2.Experience – Enabling personalized digital interactions throughout your value chain by creating superior experiences for your customers, employees, and partners.

The Intelligent Enterprise is an approach to business that focuses on data as an asset that must be leveraged in order to achieve success and growth.

The ability to make timely decisions based on data will continue to gain importance in the future as companies strive for competitive differentiation in a fast-paced environment where change is constant.

This means that your business needs to focus on three main areas:

Applications:

With an efficient Enterprise Resource Planning (ERP) system, your business can boost application capabilities by leveraging business data to extract valuable insights for an improved decision-making process.

Digital Platforms: 

A cloud -powered digital platform is a crucial component for Intelligent Enterprises to leverage benefits like reduced costs, scalability and the use of the latest technologies.

Technology:

Be it the Cloud, Big Data, machine Learning, Robotic Process Automation or Artificial Intelligence, technologies are the final step towards an intelligent enterprise. ERP tools like SAP Business One can become the core platform for your business to adopt digital transformation and build an Intelligent Enterprise.

Benefits of running your business as an intelligent enterprise

Intelligent enterprises are powered by a robust business network, data-driven decision making, process innovation, and organizational learning. These features enable intelligent enterprises to:

  • Adapt quickly to changing market conditions
  • Provide personalization across all channels
  • Leverage analytics for real-time decisions

The benefits of becoming an Intelligent Enterprise are numerous, but include:

Improved productivity at every level: from customer service to production, improved visibility helps companies save time and money by eliminating bottlenecks and inefficiencies

Increased revenue: by gaining a complete view of the customer, companies can increase sales and improve customer loyalty

Improved profits: by anticipating customer needs and delivering on-time and on-budget, companies can improve their profit margins

Intelligent Enterprise is SAP’s new strategy, which aims to help companies to become more efficient and profitable. By leveraging the power of cloud, artificial intelligence, and machine learning, Intelligent Enterprise helps companies to accelerate their digital transformation journey.

How can SAP Business One help build an intelligent enterprise?

To become an Intelligent Enterprise, you will need a combination of people, processes and technology. SAP Business One enables businesses to innovate at scale by providing comprehensive application development and integration services all in a single platform.

SAP Business One is a tool designed to help you build your intelligent enterprise. It is an ERP system that is specifically tailored to SMEs. This system has been developed with the aim of combining business processes into one place, and using the data generated by these processes to extract meaningful insights and make better-informed decisions.

However, SAP Business One is not just an ERP system. It can also act as a digital platform. It is available as a cloud-powered platform which can ensure scalability, reduced costs, and timely access to the latest technologies which are vital for building an intelligent enterprise.

SAP Business One offers everything from ERP, CRM, Supply Chain Management, Logistics and other features. The following are some of the benefits of running your business on SAP Business One:

  • Ability to grow your business faster
  • Ability to personalize customer experience
  • Offer integrated sales and operations planning
  • Efficient supply chain management
  • A 360-degree view of your entire enterprise
  • Enable end-to-end visibility across all processes
  • Increase productivity and efficiency
  • Accelerate decision making with real-time analytics

SAP B1 offers industry specific solutions for a range of businesses including manufacturing, distribution, retail and services.

The intelligent enterprise is powered by data so you need to collect, integrate and analyse data. It is important to have visibility across the organization, understand the customers’ needs and offer personalized services.

For example, if you are in the manufacturing industry, you would want to know which product sells in which region or time. This data can be used to take corrective measures such as increasing production or stocking up on inventory for popular products or season.

SAP Business One can also help you adopt the latest technologies like Big Data, Robotic Process Automation (RPA), Artificial Intelligence (AI), and Machine Learning (ML).

The software integrates all these technologies within its framework so that you don’t have to spend time and effort creating a working solution yourself.

Whether it’s in the consumer or business world, technology is only going to become more and more ingrained in our daily lives. And right now, we have the unique opportunity to be a part of that—in fact, to shape those changes while they happen. The sooner you can adapt your organization to meet the adaptive requirements of an intelligent enterprise, the better chance you’ll have at staying ahead of your competition.

For a friendly chat, please contact us now to find out how Signum and SAP Business One can help you on your intelligent enterprise journey.

How ERP can help with Digital Transformation

The digital transformation concept has been around for a few years now and it’s gone from being a buzzword to a business reality. Digital transformation is not just about the adoption of technology; it’s about changing the way we work, the way our businesses operate and perform, and the way we interact with customers and partners.

Digital transformation is also not a one-time, one-size-fits-all process. Businesses are finding many different ways to apply digital technologies to create value, grow and adapt to market changes. Most importantly, they’re finding ways to leverage these technologies to achieve differentiation in their markets, increase agility and drive innovation.

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. The best ERP systems provide a solid foundation for enterprise visibility, internal operations efficiency and external customer engagement that support digital transformation in multiple dimensions.

What exactly is ‘digital transformation’?

Digital transformation refers to the changes associated with the application of digital technology in all aspects of human society. The ultimate goal is to allow organizations to adapt to new technologies, processes, and mindsets. Digital transformation is not just about IT replacing an old system with a new one, it is also about upgrading systems and processes, as well as people’s skills.

This model typically involves replacing existing processes with their digital equivalents, integrating online tools into all aspects of operations and creating an entirely new virtual customer experience. Customer relationships are important in this sense because digitization makes it possible to interact with customers in real time and offer them personalized services.

So how exactly can they use and shape the digital transformation concept to achieve the best advantage for their enterprise?

The answer lies in ERP (Enterprise Resource Planning) software. ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother.

What is ERP?

ERP (Enterprise Resource Planning) is a business management software that allows organizations to use a system of integrated applications to manage their businesses’ operations, including purchasing, accounting, manufacturing, sales and customer relationship management (CRM).

ERP systems allow all departments within an organization to collect, store and manage information in one single system. This prevents various versions of data being used across different departments. The system functions as a single repository for all types of data collected.

The benefits of ERP in digital transformation

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. This is because ERP solutions automate all back-end processes, from managing financials to controlling inventory and HR to analysing data. ERP software also integrates all company functions into one system, which means that information passes through each department without human intervention. In addition, ERP software offers features like analytics, which help companies identify areas for improvement.

ERP vendors like SAP offer pre-built templates for certain industries so businesses can get up and running.

ERP is an essential tool for digital transformation because it will replace paper processes with automated digital alternatives. The more paper processes you have, the longer your digital transformation will take, because all of them will need to be analysed, planned, and replaced with a technological solution.

In addition, ERP has the potential to create a standard platform across your organization that all employees can use in much the same way. This creates consistency across your business functions, which makes it easier to implement technology solutions once manual processes have been removed.

7 reasons why ERP is central to digital transformation:

1. Automation

Many time-consuming tasks that used to be manual are now automated with the help of technology. You can automatically collect data from social media sites or your website or automate payment processes or invoicing. If you want to make sure all these automated processes keep running smoothly, you need an ERP system that integrates data across applications and departments.

All of those manual processes that you’re looking to replace. They’ll be automated by your ERP system. Automation not only eliminates errors and delays; it also frees up your employees to focus on

Automation is key to digital transformation. Automating manual processes allows you to focus on more strategic tasks and creates additional capacity without having to add headcount.

2. Productivity

Having all your information integrated in one place means you don’t have to waste time searching for relevant data across different departments or even different systems. Instead, you have everything you need at your fingertips, so that you can make better decisions faster.

Digital transformation drives productivity gains by improving internal processes, systems and operations across the business. These gains are enhanced via effective automation and integration of key applications like CRM and ERP solutions.

An ERP solution provides real-time data about all aspects of operations, enabling managers to make better decisions based on actual performance rather than guesswork or intuition. Faster decisions lead to faster actions, improving productivity across the enterprise.

3. Efficiency

Digital transformation enables you to improve efficiency by streamlining internal processes, removing bottlenecks and better aligning your technology with the way you operate.

ERP enables companies to streamline processes by identifying bottlenecks and inefficiencies. For example, an ERP tool might show that production is lagging because orders are coming in too fast for the assembly line to keep up with. Efficiency gains can have a positive impact on profitability

By automating processes and streamlining workflows, companies experience higher efficiency levels across their operations.

4. Engagement

An ERP system makes it easy for employees to collaborate with one another on projects and tasks, which increases engagement and decreases turnover rates among staff members who feel more connected to the organization as a whole.

5. Cost

Digital transformation is a huge investment, and businesses will want to see a return on their investment as quickly as possible. ERP systems save time and money. They can do this through automation of specific tasks, such as automatically generating reports or sending out purchase order notifications. ERP also reduces costs by standardizing processes and procedures. This makes it easy to implement cost-saving measures, such as using the cheapest supplier for a particular commodity. It also makes it easier to track costs, so you can see where savings could be made

ERP consolidation can reduce costs.  It’s also possible that your ERP system vendor is offering a cloud-based deployment model, which should reduce IT costs. But it’s important to consider the entire picture; there may be some aspects of your typical IT spend that will increase because of digital transformation. For example, if you are deploying new applications or services, you may need to hire or train new personnel to support them.

6. Standardization

The more standardized your processes are, the easier it will be to implement new technologies as part of your digital transformation efforts. This is where an ERP can play a big role — you’re already using it as a standard set of practices across your business. But there are other areas where standardization can help when pursuing digital transformation

The uniformity that ERP provides is one of its major advantages in digital transformation. A standardized system means that staff do not need to learn multiple different processes for the same task – they only have to learn one way of doing things, and then they can apply that anywhere in the business. This saves time and money because training costs are reduced across the organization.

In addition, it improves efficiency because employees are not constrained by their own lack of knowledge about how to perform a task in a particular department or location. The same information can be accessed from any authorized location at any time.

7. Scalability

A good ERP software is built to scale with your business as it grows, so you can rely on its capabilities no matter how big or small your enterprise is.

Cloud-based deployment models also make it easier to scale up and down as needed, depending on changing business needs. This makes the choice of deployment model a critical decision since it can affect scalability down the road.

The overarching goal of digital transformation is to create a company strategy that is as efficient and well-organized as possible to meet the needs of the market and consumers.

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. The best ERP systems provide a solid foundation for enterprise visibility, internal operations efficiency and external customer engagement that support digital transformation in multiple dimensions.

Implementing an ERP system is the first step in harnessing the power of digital transformation for your enterprise

For enterprises seeking increased efficiency and productivity, SAP Business One is the right fit. This enterprise resource planning system streamlines business processes, empowers users to take charge of their work, and drives your bottom line.

SAP Business One provides a rapid return on investment for companies looking to adopt digital transformation practices.

Download the free SAP Business One solution brief today to start your digital transformation journey.

What is Cloud Based ERP?

What does cloud based ERP mean and why should we consider it as an option for our business. Let’s explore what this is, and how it can benefit companies of all sizes.

ERP software helps companies to keep track of, control and register their entire inventory. This software helps companies to manage sales and purchase records, as well as automating the financial and accounting departments.

The software also integrates all necessary business operations and provides a single source of data and records. These programs help with procurement, production, distribution, and fulfilment. With the cloud ERP program businesses enjoy the benefits of remote access and can share information freely across an organisation.

What is cloud-based ERP?

Cloud ERP is like any on-premises software application that companies buy, with one key difference. A cloud ERP system allows the company to use the software over the internet.

For cloud-based ERP, the provider is responsible for the application, data storage, the underlying operating system, servers, the physical data centre infrastructure and installing security updates and feature upgrades.

Utilising the cloud enables business owners to access the full functionality of enterprise resource planning  software without having to install or upgrade any hardware or hire expensive system administrators.

This means business owners can access the same, or better, features as on-premises systems with less hassle and without incurring most of the high upfront costs of traditional ERP solutions.

Benefits of cloud

Cloud-based ERP can offer plenty of benefits to your business. From integrating your existing systems with the cloud version of the application to the option of on-demand pricing whenever you need it, Cloud ERP is something that can make your life easier.

Quick return on investment

Businesses are always looking for ways to improve their ROI. Therefore, ERP systems are an investment for them. The best part of buying cloud-based software is you can use it when you want to, without the traditional investment in hardware and software.

With the most advanced cloud-based ERP solutions available today, you don’t have to disrupt your business processes at all. They run seamlessly in the background giving you the opportunity to retain full control over your business decisions.

Let’s dive into the 4 key benefits for business growth:

No Hardware Management

Cloud technology allows organizations to focus on what is important rather than investing time, money and resources on creating, maintaining, and upgrading their servers.

Accessibility

Cloud-based ERP allows businesses to access their critical business information from anywhere and from any connected device. This provides each employee with the same up-to-date information, no matter how far they are from headquarters. In turn, employees can make decisions faster and with greater confidence, leading to improved productivity.

Scalability

Cloud-based ERP solutions allow organizations to grow their business in a way that is better suited to the needs of the business. Over the past few years, internet-based solutions have removed many of the burdens and challenges associated with traditional ERP — namely — the need and/or the technical ability to scale and add on new users and locations.

Better utilization of resources

Because it’s not hosted on your company’s computer, there is no need for staff to monitor, maintain and support the system. By enabling your IT staff to work on other projects, you can improve the value of your business.

To summarize:

Cloud ERP is a software that doesn’t require you to install it on your own server. Cloud solutions are hosted by the vendor and accessed by you over a cloud-based platform using internet browser. This makes it easier and faster for the business owners to get started with the software usage and take their business to the next level.

Cloud ERP helps businesses to gain flexibility, scalability, and control over their operations – learn more here

Want to learn more about SAP Business One? Download the solution brief here

 

How chemical manufacturing ERP solves industry challenges

Chemical Manufacturing ERP – the solution that combines proven technology with a flexible structure.

As an industry, chemical manufacturing faces unique challenges. You need to make important decisions fast with so much on the line. Though each chemical manufacturing business has different needs, most have similar software challenges.

Here’s how a chemical manufacturing ERP solution can meet your business challenges.

Managing the supply chain

Having a clear framework for gathering and sharing information about the entire supply chain can help you prepare for disruptions and quickly respond to changing customer needs. Using a chemical manufacturing ERP helps you prepare for any disruptions and gives full visibility across your entire supply chain.

Adhere to compliance and demand

Chemical manufacturing companies can expect to face a variety of changing regulations and customer demand. Failing to comply with global laws and regulations is a serious matter that could jeopardize the success of your supply chain, reputation, and bottom line.

By implementing a holistic view of your operation, you can be sure your supply chain is meeting all regulatory requirements in a safe, secure, and optimal manner.

Data management

As a chemical producer, you need to generate accurate reports quickly, ensuring that your business can respond to the requirements of its customers in just the right time. That is where an ERP system can help you.

Chemical Manufacturing ERP software enables companies to maintain a comprehensive, real-time view on relevant business processes and make their data more flexible and informative.

Recall and quality audits

It is really not a simple job to manufacture chemicals. Every step of that process is crucial in producing the desired product in the required quality. It deals with chemicals, which are inherently unpredictable.

Chemical companies must rely on data from operational processes accurately and capture it correctly. If they must recall products, they must be ready for it.

To be prepared for a quality audit, chemical companies must integrate traceability data across the business that should be made accessible to various stakeholders such as suppliers and customers during the

Using a chemical manufacturing ERP software solution with good controls can help lessen the burden of auditing for many organizations.

In today’s competitive business world, every business leader is aggressively searching for a way to gain an edge on the competition. One underutilized strategy is to streamline and automate your company’s information technology capabilities.

By investing in a chemical manufacturing ERP solution for your company, you can improve efficiency, reduce costs, get better data analytics, and increase overall profitability.

With access to advanced manufacturing analytics and the power of real-time data, you can stay ahead of the competition by getting closer to customer buying trends, vendor relationships, and industry regulations.

The SAP Business One solution for chemical manufacturers and distributors is an integrated industry platform. With it, you can track the entire shipment cycle—and beyond. You can also streamline many processes involved in running a business and integrating your enterprise systems. Find out more here

Cloud ERP Software for Small Business

Cloud ERP software for small business allow business owners to have the best of both worlds–to have a scalable solution to their needs and to have a cost-effective software.

Working in a small business can be challenging. After all, there are just so many decisions you have to make on a daily basis. From figuring out which service to provide, to choosing the right technology solution, there are a lot of things that must be considered and more often than not the pressure is on.

But the good news is that you can now get help when it comes to your business’s accounting and operational needs with cloud ERP software for small business.

Small and mid-sized businesses often struggle with the question of whether to choose an on-premise or cloud-based ERP software.

Selection of the right solution will have a major impact on your overall efficiency and productivity, which is why it is crucial to weigh up both options before making a final decision.

Let’s take a look at some of the benefits of cloud ERP software for small business rather than on-premise ERP software.

Flexibility

Cloud ERP offers more flexibility than a conventional software solution because it can be accessed from anywhere, providing you have a working internet connection. This means that decisions, data sharing and reporting can be performed at any time from any location.

Scalability

Cloud ERP has massive benefits, but one of the greatest is the ability to quickly scale up or down as needed. This can prevent headache-inducing issues during times of growth or contraction.

Reduced Implementation time

It is undeniable that systems on a Cloud can be configured far faster compared to an on-premise solution. Since small and mid-size companies can go live with the solution very quickly, it’s easy to see why so many companies are adopting Cloud.

Cost value

While on-premise ERP can be expensive, Cloud-based offerings often do not require a large upfront payment and can help spread costs over time. If your goal is for costs to stay down, then Cloud ERP will be appealing to you.

In summary, Cloud ERP software for small business is a popular solution considering it eases the complexities involved in implementing IT infrastructures and software costs.

If you’re looking for ERP software that will allow you to enhance efficiency and productivity, the cloud option might be a good choice. If you would like to discuss Cloud ERP or any business software in general, then get in touch today! 

Get Your Company More Efficient with ERP

In today’s business world, companies need to have the right tools to be as efficient as possible. ERP (enterprise resource planning) is the kind of software that helps businesses get and stay organized. In this short article we discuss how you can get your company more efficient with ERP.

The technology advancements that can help a company achieve optimized efficiency and effectiveness are actually very simple. If used correctly, many of them will not only help your business operate more efficiently, but also enable you to save money.

To stay competitive, it is imperative that a company take advantage of technology to save time and increase efficiency. A streamlined process allows for more employees to be productive at the same time, therefore increasing efficiency and profit.

Businesses need efficiency to survive, and one great way to bring the power of efficiency to your company is by using ERP (enterprise resource planning) software.

With a good ERP system, businesses can manage their operations and risks more efficiently, keeping a handle on costs and processes in the right way to grow their revenue, optimize resources and improve time management.

The more processes you can automate, the less work that needs to be done manually, and the more time employees have to focus on more important tasks.

Modern ERP solutions help leadership to improve workflow by tracking step-by-step progress of staff, track projects to ensure benchmarks are being met, and quickly monitor and identify critical issues so that they can be rectified before impact to projects can occur.

Enterprise resource planning (ERP) software is increasingly enabling businesses to leverage powerful reporting and analytical capabilities to gain a better understanding of their operations.

With advanced reporting options and business analysis capabilities, today’s ERP software solutions help business owners better understand how the business is performing, key market trends to be aware of, and customer preferences.

Business leaders need a reliable, flexible solution that goes beyond basic operations. An ERP solution can help them eliminate data silos and get a clear view of their financials, orders, inventory, customer information, and more.

The importance of ERP cannot be understated. It can dramatically improve efficiency, boost profits, and help you get the most out of your assets.

When you invest in ERP technology, you can increase efficiency, improve control over your business, and optimize your resources. And that means better decision-making.

Technology provides everything you need to  get your company efficient with ERP.

ERP can boost your business performance, simplify your processes, and reduce your costs. And that’s something you can’t afford to ignore.

When Quickbooks is not enough

QuickBooks is a widely used accounting software that helps with the most basic of accounting tasks. While QuickBooks may fulfil your accounting needs today, this doesn’t necessarily mean that your business can rely on it forever to provide the right accounting tools and functions.

Your business has evolved over time. It started with a few employees, a little bit of sales revenue, and some customer accounts. You’ve added some products here and there, reinvested some money into the company, and now you have close to 100 employees. In addition, you have thousands of products offered to thousands of customers. As you can see then, the environment is very different from when your company was smaller. However, your core software is still QuickBooks.

QuickBooks may do the job in an accounting or finance department, but it is not enterprise resource planning (ERP) software. ERP is a business management solution that encompasses multiple functional areas of a company and its data, such as accounting and finance. Business processes are related between these related systems, which means they can be streamlined and easily analysed–if a company’s processes have outgrown QuickBooks.

The four main ways in which QuickBooks is lacking is inventory management, integrations, reporting and business growth.

Inventory

QuickBooks is not well suited for inventory management. The more complex your business becomes, the more important this issue becomes. While handling the day-to-day tasks of running a small business, it’s easy to lose track of what’s happening in the background and that’s where QuickBooks falls down. As a growing business, you’ll need to record different kinds of information on multiple systems and then reconcile the results between them after your financials have been closed. You’ll need to adjust your inventory numbers as orders come in, or when products are returned.

Integrations

Issues associated with QuickBooks integration are not new. In fact, nearly every corner of the market has been impacted by this challenge. Several companies and industry associations have spent considerable time and effort trying to improve QuickBooks’ limitations. Yet, when you talk about data interchange between applications, the conversation often comes back to an assessment of how well QuickBooks integrates with other systems.

Because QuickBooks lacks functionality in integration, employees must navigate across several applications to verify data, which reduces their productivity. Also, data is scattered across applications, which leads to retrieval issues.

Without integration, your QuickBooks data is spread across multiple applications. There’s no place to get the whole story, and everyone in your company must piece together small parts instead.

Everyone works best with the right tools, but when one set of tools is scattered across several applications and no central location for data analysis, your business suffers.

Reporting

If you’re using QuickBooks to report on your business performance, you’re probably missing key information. Reporting in QuickBooks is limited, and the format doesn’t allow for reporting capabilities like dashboards or complex data segmentation.

While QuickBooks provides basic reporting that works well enough for many businesses, it’s not adequate for advanced accounts. As data grows more complex and customers require more granular reporting for regulatory compliance, you may be forced to hire a costly consultant to provide third-party reports or export large amounts of data to an outside vendor.

Because QuickBooks lacks full functionality, you must sacrifice time and resources re-entering invoices, collecting data for reports manually, and updating stock turnover and other data. This makes it difficult to access and manipulate crucial business data.

QuickBooks can often lack reporting capabilities that meet your unique needs and help you communicate better with customers.

Business growth

If you find your company growing, QuickBooks becomes extremely limited. And this is definitely not a good thing. The system performance slows to a crawl. You can’t enter critical data on time, so reporting quickly becomes an afterthought.

If you use QuickBooks, a message box might pop up saying that “QuickBooks is busy processing transactions.” This means it has froze while your business was trying to run a report or enter transactions in the middle of a day-to-day operation. Bad performance is not merely annoying — it can stunt your company’s growth. A study by Aberdeen Group showed that 40% of businesses migrate to new software because of slowness, crashes, and other system-related problems.

QuickBooks is only as powerful as the industries it applies to. In some cases, a system is needed that not only handles the traditional business functions of accounting, but also offers specialized features to satisfy needs unique to an industry.

There are certain industries that require a customized system for managing clients, sales, and financials, such as manufacturing, distribution, life sciences, and food and beverage. Because QuickBooks cannot accommodate these industries, the software is not scalable for a growing business.

Summary

At one point or another, most businesses will reach the limit with the software. While its capabilities allow for an enormous amount of flexibility to start up a business, there comes a time when the one-size-fits-all approach isn’t a good fit anymore.

QuickBooks may do the job in an accounting or finance department, but it is not enterprise resource planning (ERP) software. ERP is a business management solution that encompasses multiple functional areas of a company and its data, such as accounting and finance. Business processes are related between these related systems, which means they can be streamlined and easily analysed–if a company’s processes have outgrown QuickBooks.

Download the Signum guide ‘Tell-tale signs you have outgrown your accounting system’ to help you decide if it’s time to move on from QuickBooks

Benefits of ERP for the chemical industry

There has been a lot of talk about the benefits of ERP for the chemical industry as it is heavily dependent on inventory and financial management. If you are looking for more information on ERP for the Chemical industry, then keep reading this article where we discuss the key benefits of ERP for chemical companies.

Today the chemical industry is facing global demand, development of new technologies and regulations. These stringent demands for efficiency and cost control make it imperative for chemical companies to streamline their business processes, use appropriate technology assisted decision-making, and handle a greater volume of data in a quick and efficient manner.

In this scenario, they need to choose the right enterprise resource planning software for their needs.

Obviously, every industry has its own unique challenges and requirements, though the chemical industry is particularly unique. These companies face the highest degree of volatility because their end products are so dependent on demand. The dramatic swings make for a high-stress environment, in which their ability to control business operations is severely limited by flexibility challenges in legacy systems that become an impediment to being nimble and agile.

This article looks at some of the features and functionality an ERP solution for the chemical industry must have to help your enterprise stay competitive in the face of a challenging business environment. It also contains valuable insights into benefits obtained by implementing an ERP system in your chemical business.

Lot Traceability and Recall Management

Traceability and recall management are very serious concerns in the chemical industry. You could be held legally liable for any harm that your products cause to people or the environment if you do not have a solid traceability plan in place.

The process of importing and exporting chemicals can be difficult, especially if your company deals with multiple countries spreading over several continents. It is essential for organizations in the chemical industry to have software tools that can support their complex supply chains and help them meet strict regulations.

A Chemical ERP system that supports full life cycle tracking of chemicals and materials is critical for companies working with multiple suppliers, raw material consolidation and large inventories.

Having the ability to track your chemicals and materials from shipping point to end application will help you comply with these regulations.

Optimise Supply Chain and Production

Chemical manufacturing is a demanding industry. A lack of transparency and visibility from the supply chain to the production line can slow down business processes making it difficult to meet customer demand.

A lack of supply chain transparency and visibility is the cause of many production problems within the chemical industry. This can be addressed by using a robust ERP system that delivers real-time data, such as materials resource planning (MRP) and product lifecycle management (PLM).

Using an ERP system is a great way to improve the efficiency of your production processes. An ERP solution is designed specifically for the chemical industry and allows you to have a real-time view of your production performance and assets, resulting in less bottlenecks and increased visibility. This results in meeting customer demand much faster and better.

Regulatory Compliance

The chemical industry needs to comply with numerous local, national, and international regulations. Due to the high safety risks involved in chemical production and handling, technology has been a vital part of how the industry operates since its inception.

Compliance is particularly important given that industrial accidents in this sector potentially have immense consequences for public health and safety.

Chemical manufacturers need to have solutions that ensure public and worker safety. They also need regulatory compliance modules, which can test temperature, warehouse conditions and other factors of ingredients, mixes and final products. They must gain reporting capabilities to meet compliance requirements.

Today’s enterprise resource planning systems (ERP) leverage automation tools that use robotic techniques to maintain compliance with rules and regulations. Like any business involving hazardous materials, the chemical industry must be in compliance with strict rules governing the transportation, storage, handling, usage of chemicals and their proper labelling.

Formulation

The biggest challenge in the chemical industry is having accurate measurements, concentrations, potentices, qualities and reactions of raw materials.

However, with a Chemicals ERP Solution, you gain the ability to establish and maintain a formula management system. You can track both the quantity of raw materials on hand and in order to minimize material costs while meeting strict production deadlines.

When it comes to manufacturing and distribution of chemicals, you can’t afford to be off by even a fraction of a percent. That’s why the right ERP solution is so important.

To learn more about how a Chemical ERP solution can help you stay ahead of the competition, click here.

Beginners Guide to SAP Business One

Welcome to the Beginners Guide to SAP Business One!

Released globally in 2004, SAP Business One has now grown exponentially to have over 65,000 customers around the world who rely on SAP Business One to support and manage every aspect of their businesses.

SAP Business One is an integrated small business management solution, with the capabilities to manage every department from: Sales, Financials, Production, Supply Chain, CRM and more.

This blog will cover the very basics of SAP Business One and what it is capable of. Helping you start on your journey to digitally transforming your business with a tried and tested ERP solution.

 

A single, affordable solution to manage your entire business

Yes that’s right, no more hopping between multiple documents, spreadsheets, and systems to run your business. SAP Business One gives you a 360 ° overview of your business, in one system so you can maximise your efficiency.

Completely customisable to your business

Simple to configure and easy to maintain. It can be tailored to the needs of the business ensuring productivity and best value for money.

Several ways to finance your B1 project

SAP Business One provides flexible licensing options so you can choose the package that’s right for your business. We can arrange financing for you at a rate that best fits your business. As well as a tailored budget that scales as your business grows.

Scalable software that grows as you grow

From day one, SAP Business One has been built to scale as your business grows. So you can choose to deploy it on-premises or you can run your entire business in the cloud. Plus, with a single solution for managing your finances, assets, logistics, customers, and vendors, SAP Business One is ideal for small businesses.

Access to essential business information at any time, wherever you are

Get real-time dashboards, KPIs, scorecards and business insights to maximize productivity. SAP Business One provides all the information you need to increase opportunities, minimize risks and get the most out of your investments. Accelerate business collaboration with flexible workflows that adapt to your way of working. You can even connect your data to the SAP B1 mobile app for maximum freedom.

Meet privacy laws and keep you and your customers data secure

Achieving compliance is simplified with the combination of leading technology and expert services that help you meet the most stringent industry standards for privacy. With pre-configured business processes ready for deployment, you are sure to increase efficiency without increased risk.

Run B1 on premise or in the cloud

SAP Business One is designed to be easy to implement and set up. With an intuitive, user-friendly interface for your employees and partners. SAP Business One is at home in on-premise deployments or in a hosted cloud environment.

Modern look and feel with SAP Business One V10.0

SAP has recently released Version 10.0 for Business One. This update brings a variety of welcomed upgrades and entirely new features to the ERP of choice for SMEs. Some of the key features in Version 10.0 include an all-new modern interface, web client, localisation, Office 365 integration and even more.

 

This beginners guide to SAP Business One only scratches the surface. If you think that you are ready to move forward with the #1 choice ERP for SMEs across the world, complete our free personalised business assessment form. One of our industry leading experts will then get in touch to discuss your problems and how you can move forward with SAP Business One.

SAP Business One v10 – Top 5 features

As one of the most powerful ERP system providers in the world, SAP is always on its toes while inventing something new for its clients. And this time it’s no different from the previous years. The release of SAP Business One v10 has a lot to offer to its user. There are new technical changes and new features added with some great new functionalities of the system, that makes it more efficient and user-friendly.

SAP Business One v10  is the latest version of SAP’s ERP software. It has a comprehensive solution which can be used by all kinds of small- to medium-sized companies. It has some great new features that have made working within the system much simpler. So let us have a look at these new features that come with this new version.

SAP has updated the following areas in SAP Business One v10:

  • Web client
  • Usability
  • Administration
  • Financial Management
  • Localization
  • Sales | Purchasing | Service
  • Project Management
  • Inventory | Distribution
  • Production
  • Platform | Extensibility

It is important to take time to understand the power behind SAP Business One, it’s a complete package of software for your business. You will be planning, controlling, analysing, and optimizing all that you do. The new release has many features that are definitely worth noting.

In this post, we will be going over the top five things you need to know about the new release. These are features that have been most popular with users and our team has discovered many ways for users to take advantage of each of these.

Localization – New UK (Brexit) Localization

SAP Business One v10 Brexit localisation

The post Brexit transition is a challenging time for UK businesses, and it has been important for some of our customers to have more flexibility in their systems to comply with the post Brexit regulations. With SAP Business One version 10 introduced, SAP now offers its customers and business partners an additional version that supports the new regulatory requirements.

Financial Management – Drill down to G/L Account in Financial reports

SAP Business One V10 Financial management

In SAP Business One v10, the main financial reporting capabilities have been expanded to include drillable links to the ledger.

Golden arrows have been added next to the account codes that allow users to drill down into the account record within the “Chart of Accounts”. The feature is also available for the Balance sheet, trial balance, and Profit and loss statement.

Usability – New Look & Feel

SAP Business One v10 - Usability – New Look & Feel

SAP Business One v10 comes with a new skin style, called “Belize Deep”. In other words, the look and feel of the interface has changed to a more user-friendly one. This style was inspired by SAP Fiori design and is following the Web Client look & feel.

This is currently available when using the Fiori Style Cockpit.

Inventory Enhancements – Batch and serial number management

SAP Business One V10 Inventory Enhancements - Batch and serial number management

SAP Business One V10 makes it easy for you to manage serial and batch numbers. Not only can you update the Accounts Receivable reserve invoices and Inventory Transfer Requests details. You can also add warehouse codes and names in the Serial Number or Batch Management Update form.

Platform Extensibility and Technology Enhancements – Microsoft 365 and OneDrive integration

SAP Business One v10 Microsoft 365 and OneDrive integration

SAP Business One v10 now offers a direct link to Microsoft Office and can integrate seamlessly with Office 365 and OneDrive. In other words, you will not only be able to share documents with colleagues, but will also be able to have those documents directly editable on the go…

Also, this versions template management system allows for more flexibility in creating document layouts and you can automatically upload exports into OneDrive and make it easier to report and manage document layouts.

In conclusion; the latest version SAP Business One definitely contains a lot of exciting new features to facilitate business processes and streamline operations for companies using the solution. It is vital that businesses stay competitive in today’s economy, and this can only be achieved through effective management of your business processes while achieving greater efficiency.

Interested in learning more about SAP Business One v10? We are offering a free personalised business assessment to help you understand the specific benefits to your business. Register here