10 ways SAP Business One ERP makes your job easier

If you’re looking to increase the efficiency of your business, you may have heard of SAP Business One ERP. It’s a software designed to help small and medium-sized businesses better manage their finances, inventory, sales, and customer relationships. It’s also one of the most popular ERP systems available for this type of business.

The first thing to understand about SAP Business One is that it’s not just a piece of software. It’s a complete business management system that integrates multiple applications into one easy-to-use interface.

In this article I’ll break down the top 10 ways in which SAP Business One can make your job easier. In no particular order, here we go:

1. One solution to rule them all

All of the people in your office are human capital.

They’re that one employee everyone’s friends with, that coffee snob who can’t stand the smell of coffee on an entire floor, and the receptionist who always has a positive attitude despite her hours being cut. They’re all different, but at their core they’re all the same: valuable members of your workforce. To keep them happy and engaged, it doesn’t hurt to go above and beyond to keep them happy. Here are some ways you can do just that—one solution to rule them all!

2. Efficiency & automation

Now that you have the tools to manage your organization’s diverse and fast-moving business processes, let’s look at some of the ways SAP Business One can help boost your efficiency.

Make data extraction easier

With the right software, organizations can:

  • Automate tasks and workflows – reduce manual workloads and empower teams to focus on more strategic initiatives
  • Automate reminders – eliminate tasks that involve chasing people down for information they don’t have or forgot to send
  • Automate business processes – gain efficiencies from simplifying complex processes so you can spend time on performing value-added activities instead.

3. Collaboration

  • Collaboration

Collaboration is a great way to increase efficiency and productivity in your workplace. It’s also a great way to get ideas from other people, as well as help manage projects. These are some of the many ways that SAP Business One ERP helps you with collaboration:

  • Access to real time data
  • Personalised dashboards
  • Create workflows

4. Innovation

  • Because they are tied together, SAP Business One assists you in developing and improving products and services.
  • The software also helps you create new ways of doing business (internal operations) and delivering value to customers (marketing).

5. Analytics & reporting

  • Analytics and reporting go hand in hand.

With SAP Business One, analytics and reporting are the same thing. With embedded advanced analytics, you can generate reports on the fly with just a few clicks of your mouse.

SAP Business One is powerful and flexible enough to support sophisticated analysis for any user across any department, yet it’s easy enough for everyone to use on a daily basis.

It’s also secure and mobile, so you can view reports from anywhere with an internet connection, while ensuring that only authorized individuals can see the data they need to see—and no one else!

6. Easier decision making

You have access to reports that show real time, up-to-the minute information that helps you make better, easier business decisions.

You can run reports on your mobile device and be informed wherever you are. Your mobile device becomes a powerful tool to help you make better decisions.

7. Easier inventory management

Inventory management is a complicated task, but with the inventory module in SAP Business One, this process will be a breeze.

The inventory module is specially designed for your company to efficiently manage your supply chain and warehouse processes. You’ll be able to track items from purchase order through sales order and shipment.

The software also allows you to create barcodes for each item you carry so that you can easily track your goods throughout the supply chain.

Warehouse managers will also enjoy being able to see all of their items on map views, which are conveniently color-coded by status.

8. Easier product management

Product management is easier because you can:

  • Create and maintain products and services, bills of materials, and production processes
  • Create sales quotations, sales orders, delivery notes, invoices and return orders related to the product
  • Update the information on distributed products using mobile scanners

9. Easier financial management

The Financial Management module gives you the tools you need to track financial data, manage cash flow, and gain business insights.

With SAP Business One, you can view financial reports in real time, analyse performance with dashboards and graphs, and plan for the future more accurately-no more waiting for outdated information.

10. Reach new customers & markets with e-commerce capabilities

E-commerce is a no-brainer way to grow revenue, but it requires the right technology to help ensure a seamless shopping experience.

SAP Business One ERP helps you expand your business with integrated e-commerce capabilities that are simple to set up and easy to use.

You can manage your online operations from within SAP Business One and share information with your online store by using the customer portal or by integrating SAP Business One with an existing e-commerce platform of choice such as Shopify, Storefront Cloud by EDI, Magento, or BigCommerce.

The commerce module provides you with the tools you need to manage multiple online stores from a single platform.

You can use it for online sales through social media platforms or your own webstore, enabling you to sell anywhere at any time for real time inventory management.

Overall, SAP Business One is a very powerful program that helps businesses work smarter. By taking a look at these ten ways it can make your job easier, you should have a better understanding of how Business One can help to enhance your business.

To better understand the benefits of SAP Business One for your business, contact us today!

ERP, the ultimate business management solution

Quick question: what is ERP? – It stands for Enterprise Resource Planning, and it’s the ultimate business management solution.

ERP is a suite of integrated applications that enable you to manage your business processes in real time across all departments and functions, from finance and accounting to sales, inventory, production planning, manufacturing, customer service—the list goes on.

With one shared source of information available to employees across the organization (think of it as “one version of the truth”), you can gain better visibility into your operations and make smarter decisions in every area.

And because it’s one fully integrated system—not just a hodgepodge of applications patched together with custom code—your data flows seamlessly throughout the system so everyone works off the same numbers.

Plus, things are easier to maintain because there are fewer interfaces between systems that need updating or fixing when things go wrong.

Plus ERP is modular software—you can start by implementing just a few pieces of functionality before expanding later on with additional modules when you need them most.

How to choose an ERP system

Choosing an ERP system is a critical decision. Before selecting a solution, keep the following in mind:

  • How will this impact your company? In order to get the full value of investing in ERP, you’ll want to ensure that it’s used across all teams and departments. While the project may be spearheaded by one department or team, everyone who works for your organization should be able to benefit from an ERP system so that you can reap the maximum gains possible. Therefore, when searching for an ERP partner, consider how each solution will integrate with your employees and meet their needs.
  • Does it have room to grow? One of the primary benefits of implementing an ERP system is its ability to adapt as your business changes and grows. When evaluating your options, think about how each system will support you in the long run—will they allow you to scale as needed while optimizing costs?
  • Will it play well with others? In today’s increasingly digital world, there are plenty of other solutions companies are using alongside their ERPs—everything from CRM software and marketing tools to workflow management solutions. Since having all these different systems working together is important for improving efficiency and productivity, ensure that any potential solution can easily integrate with other solutions you’re currently using or anticipate needing in the future.
  • Consider total cost of ownership (TCO). The TCO includes more than just subscription fees or upfront licensing costs; it also includes expenses such as hidden fees (like training) or additional hardware/software costs incurred when implementing a new system (in addition to customizations which may be required). Although initial sticker shock might cause vendors’ solutions that have higher TCOs seem less expensive at first glance, paying more up front could mean saving money overall down the road

10 of the most important benefits of  using ERP as a business management solution 

The benefits of ERP systems are so numerous and spread across so many different business departments, they’re hard to measure. Still, most companies that implement such a system see significant improvements in the operations and management of their enterprise.

Here are 10 of the most advantageous benefits an ERP system can provide.

  1. Completely customizable data management

ERP software helps you organize, store and manage all types of data. You can customize the software to meet your needs and those of your users, assigning different rights and permissions for each user’s role. The possibilities for customization are endless — and very useful in practice.

  1. Automated workflow

You can use an ERP system to automate certain workflows, such as purchase orders or invoicing. Automating these tasks saves time and eliminates human error that can occur when managing complex systems manually.

  1. Centralized data management

With ERP software, you can centralize all company-related information in a single database. This makes it easier to access the data you need and ensures the integrity of your data throughout the organization. When everyone is working with the same information and storing it in one place, everyone’s on the same page!

  1. Improved security and risk management

The term “enterprise resource planning” is often used in the same way as “enterprise risk management” even though they have little in common on their surface. Only if you dig deeper will you realize they’re two different things.

  1. A single data source of truth across the company

You need to combine all your business systems into just one enterprise resource planning system. Without this, it’s difficult to see the big picture and make decisions based on all the data collected across the company’s operations or all its departments.

  1. Improved communications and coordination

The more people involved in making decisions about an important task, the more chances for mistakes — which is why in an ERP system all departments are integrated into one place, so it’s easier for everyone to get involved with decision-making processes.

  1. Better decision-making capabilities

ERP provides real-time access to actionable data that lets managers make informed decisions quickly. This is especially useful during times of uncertainty when it’s essential to act fast while managing risk.

  1. Greater insight into the supply chain

ERP gives companies a better understanding of how their supply chains operate with visibility into operations from procurement through to fulfilment.

  1. Improved financial performance

Data integrity and control over its accuracy help businesses streamline their processes and improve financial performance by reducing operational costs, improving cash flow and increasing revenues.

  1. More accurate inventory control and product tracking

ERP systems enable companies to track inventory in real time, which can increase efficiency when it comes to meeting customer needs like split shipments and drop shipping.

Hidden costs to watch out for when choosing an ERP system

ERP systems are a powerful business management solution. They allow you to streamline all of your business processes into one central system, which in turn helps you cut costs and improve efficiency across the board.

But before you race out to pick up the first ERP system you see, let’s pause for a moment. While ERP is an incredibly useful tool, it’s not a miracle worker. And just like any other tool, it comes with a cost.

Before implementing an ERP system, you need to be aware of all the costs involved. These include consulting fees, customization costs, training costs, cloud hosting costs (if applicable), ongoing maintenance and support costs, replacement/upgrade/migration fees and more.

Now that doesn’t mean returns on an ERP investment aren’t possible—they are! But just as with any major acquisition for your business, it pays to understand all the potential associated costs of ERP implementation.

Why should your business switch to an ERP system?

Why should your business switch to an ERP system?

  • ERP systems help track real-time data, enabling companies to make faster and more accurate decisions with greater insights into their business.
  • A cloud-based ERP allows businesses to access information from anywhere in the world using any device. This makes tasks like entering new sales orders and tracking inventory much simpler and easier to manage.
  • With a modern user interface (UI), employees can work faster without the need for training on how an application works. The UI also helps streamline workflows across departments so that everyone has access to the same information when they need it most—whether it’s managers who want a holistic view of their businesses or customer service reps who need quick answers while speaking with a customer over the phone.
  • Artificial intelligence (AI) is being integrated into many aspects of business today including HR, marketing automation (MA), sales operations management software solutions, finance management systems which offers features like predictive forecasting based on historical data points; customer relationship management platforms that leverage AI-powered chatbots for lead generation and support tickets among others!

How will your business transform with an enterprise resource planning (ERP) system?

  • Your company will be able to communicate in real time.
  • You’ll have access to real-time data about the health of your business at all times.
  • You’ll see improved productivity across the board.
  • You’ll be able to make better, more accurate decisions that impact the bottom line.
  • ERP systems often lead to increased profitability. (Many businesses see a return on their investment within just two years.)
  • Your customers will enjoy improved service as a result of your company’s efficiency boost

Your business will see significant improvements with new technology

There are many ways an Enterprise Resource Planning system can help you manage your business, but these are the most common and important:

  • Better decision making
  • Improved efficiency
  • Improved business management
  • Improved collaboration
  • Improved customer service
  • Improved business processes
  • Improved supply chain management

The final word is that ERP can be a great tool for enabling an organization to maximize its potential.

Hopefully, we’ve given you a sense of what an ERP solution is and why we feel it is the ultimate business management solution, and some of the key benefits for it. Now it’s up to you to decide what’s right for your business.

But either way, it’s worth looking into ERP as a business management solution if you think that it could help make your business run better. After all, a tool for improving several aspects of your operation is well worth looking into if you want to grow as an organization.

To learn more about SAP Business One ERP and the benefits to your business, contact us today!

 

Why digital technology is important for businesses?

Digital transformation is the integration of digital technology into all areas of your business, fundamentally changing how you operate and deliver value to customers.

It’s also a cultural change that requires organizations to continually challenge the status quo, experiment using new technologies, and get comfortable with failure.

Digital transformation brings together people, data, and processes to create value for customers and employees and more effectively compete in an ever-changing digital economy.

Digital Transformation is crucial for the growth of your company.

Digital Transformation is essential for the growth of your company. Why is that?

  • It gives you a competitive edge over other companies that are trailing behind in modern technology.
  • It helps you save money because it helps improve efficiency and increase productivity. Analytics can help to spot opportunities for optimization and automation, leading to reduced costs across the board.
  • It creates more value for your customers, helping them get better services from enhanced data processing power and reduced downtime from IT issues. Your customer-facing teams will also be able to use data to personalize the experience for your customers, making them more likely to stay loyal and recommend you to others.

The most important of all is Customer experience.

A digital transformation strategy is not an option but a must for any business to be successful in the long run. The most important of all is customer experience.

Customer experience has now become the key differentiator. It means the customer’s perceptions and feelings about your business when interacting with your brand, products, or services.

Today’s customers expect more from businesses; more personalised services, more convenience, more value for money; thereby building better relationships and loyalty to their brands. This demands businesses to transform themselves digitally in order to deliver customer experiences that meet or even beat those of their competitors.

The customer journey begins way before they are even customers of yours and goes on after they cease being your customers. This customer journey is what customer experience is all about.

Keeping up with digital transformation is absolutely necessary if a business wants to stay competitive in today’s market.

Digital transformation is the process of adopting digital technology to transform services or businesses, through replacing non-digital or manual processes with digital processes or replacing older digital technology with newer digital technology. This will help you get an idea about why digital transformation is important for businesses and what all it includes.

There are many benefits, like improved customer experience and business agility to name a few, when we go for any new technological solution in our business.

However, there are some challenges that need to be addressed while implementing the new solution.

  1. Technology Dependency:

Digital transformation is not just about implementing a new IT solution. It is more than that.

Any business must have a clear understanding of the technology requirements of its employees before they implement a new solution. It is important for any company to know if they have the right infrastructure and resources to support the technology requirements of its employees.

Digital technology can be a blessing, but it can also be a curse. Organizations have to understand that their business depends on technology, which means that even a small mistake can cost them a lot of money and reputation in the market.

  1. Productivity Loss and Training Issues:

Implementing digital solutions in an organization may cause productivity loss because all employees will have to go through training for using the new system or software application. Also, it may take some time for them to become comfortable with the system and perform tasks efficiently. This can be problematic for businesses as productivity loss can affect their revenue generation activities directly.

  1. Security Threats:

Digital transformation involves implementation of newer IT solutions, which means that there could be security threats too. Hackers are smarter these days, and they can hack into your network anytime if you don’t have an updated antivirus installed on your computer systems or strong passwords

Many companies miss out security risks when implementing a new solution because of lack of awareness and experience in this field. So, it is wise to have an experienced team when implementing any new solutions in your organization.

  1. Compatibility Issues:

You need to ensure that the new application that you are planning to implement is compatible with your current infrastructure and legacy systems.

You cannot always afford to change your existing infrastructure and legacy systems, especially if they are working fine. Hence, you will have to select solutions that can seamlessly integrate with your existing system without causing any issue or disruption in crucial work processes.

The new solutions should also be aligned with your project goals so that its implementation does not cause any disruption in achieving your project goals.

  1. Inability to Retain Legacy Systems

One of the major issues faced by organizations during digitalization is the inability to retain their existing systems. Organizations merely switch over to new technologies instead of integrating them with their existing systems because they think it’s easier and more cost-effective. However, this leads to issues like compatibility.

  1. Data migration issues

Data migration issues are often cited by executives as being the main hurdle for implementing any new solution. You need to be able to migrate your data from your current system to your new one with limited downtime and minimal disruption.

This can be quite a challenge depending on how much information you’ve got on your current system

  1. Lack of business case for change

Many organizations don’t have a clear business case for making changes in their organization. In order for them to justify such changes, they need to show how it’s going to benefit their organization in the long run.

Digital transformation is a fundamental change in how an organization uses technology, people and processes to deliver more value to customers, partners and employees.

Here are some benefits of Digital Transformation:

Improves Customer Experience

Businesses can leverage digital technologies like Big Data and Artificial Intelligence to deliver improved customer experience. They can use the gathered data to predict customer behavior and purchasing patterns. These predictions help businesses to improve their customer service and sales.

Increased Customer Engagement

Digital tools like social media platforms provide a great platform for businesses where they can engage with customers directly. Businesses can also add chatbots on their websites that allow customers to contact them in real-time. This helps in building stronger relationships with customers and increases their loyalty towards your brand.

Enhanced Employee Productivity

By enabling employees with the latest digital tools like cloud-based applications and smartphones, businesses can improve employee productivity significantly. Also, new collaboration tools enable employees from different departments to communicate easily.

Customer Experience

Digital technologies can be used to engage with your customers and provide them with a personalized experience using their own data. Digital Transformation helps you to understand the customers better and attract them to your business.

Automation and Optimization

Digital transformation allows businesses to automate repetitive tasks and optimize the process so that they can function more efficiently without any errors. It also helps businesses save time, effort and money.

Better Communication

Digital transformation makes communication between employees and departments easier within the organization as well as outside of it. This can improve productivity as well as employee engagement.

Today, most companies are digital to some extent, but there’s a spectrum that ranges from those that are basically paper-based to those that are completely digital and moving at the speed of the Internet.

But one thing that’s certain is that if you’re not digital now, you will be in the near future. Why? Because your competitors will be.

The race toward a digital future is well underway, and it’s time for you to start running.

 

To understand more about the advantages of Digital technology for your business, contact one of our friendly team for a chat!

Ways ERP Software Makes Your Business Run More Smoothly

How is it that ERP software can make your business run more smoothly? And what kinds of processes do business owners need to take full advantage of the benefits that ERP software systems have to offer?

These are good questions.

The fact is, small businesses often don’t realize the extent to which ERP systems can reduce their overall operating costs, increase efficiency and productivity for employees, and improve customer service.

A lot of people don’t realize to what extent they can benefit from ERP software. They may have heard that it will help them save money, or maybe their boss told them to use it, but they haven’t experienced the full benefits for themselves.

That’s why it helps to hear about the ways ERP software can make your business run more smoothly from those who have truly benefitted from using the software.

I’ll give you a few examples of how ERP systems can maximize your company’s day-to-day processes.

Streamlines processes:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Keeping everyone in the loop:

 

Leadership within a company may have a clear idea of what its goals are, but that doesn’t necessarily mean all members of a business know how to achieve those goals. With ERP software, everyone from managers to entry-level employees has access to the same information and is aware of any adjustments made by other departments or teams.

Automating tasks:

 

ERP software allows you to automate processes that once relied on time-consuming, manual actions. For example, ERP software can send inventory alerts as soon as stock levels start to decline, so you can reorder before supplies run out. You also get real-time analytics and reports that are updated automatically at set intervals. All of this saves your staff valuable time during the workday, which they can redirect toward more important tasks.

Improving productivity:

 

The improved efficiency we just mentioned also translates into higher productivity for your company. When your team has the data and tools it needs to get its work done without disruption, that company is going to do better work more quickly. This is true for small businesses and large ones alike. Everyone does their best work when they understand exactly what’s expected of them and have the tools to accomplish it.

Saving money:

 

It’s a common misconception that ERP systems only save money in the long run because they involve some costs upfront. However, ERP systems also deliver cost savings in other ways, such as helping your team spend less time on redundant or unnecessary tasks.

Reduces operational risk:

 

An ERP system helps eliminate operational risks associated with running a business by streamlining your company’s processes and organizing data into one database. This centralization means less potential for human error, increased security and fewer redundancies. If a problem occurs, it’s easy to trace it back to its source and correct it quickly.

ERP systems integrate data from every aspect of your business, meaning there is less room for error when it comes to information entry. They also provide a central hub for all of your financial data, which streamlines reporting processes and makes audits easier.

Provides better communications, which means faster collaboration:

 

ERP software improves collaboration between departments because information is stored in one database and accessible across the enterprise in real time. This improves productivity by eliminating the need for redundant data entry and reducing the risk of errors.

ERP systems also make it easier for employees in different departments to communicate directly with each other via instant messaging or video calls, which expedites decision-making and boosts productivity.

Helps companies scale and adapt:

 

As your company grows, it becomes harder to keep track of all the moving parts. ERP software makes it easier for companies to manage multiple business functions from a single platform. It also helps organizations to adjust to change by automating processes and providing real-time updates on business activities. And because an ERP system stores data in the cloud, you can access it on any device at any time.

Provides the ability to automate:

 

Many business processes are still handled manually, which costs businesses money. With today’s advanced technology, many tasks can be automated — like inventory management and HR processes. We’ve already seen how process automation saves time and money for companies, but there’s an added benefit: fewer errors. Manual data entry is prone to mistakes like typos, which can lead to big problems (i.e., loss of revenue).

When you have an ERP solution in place, much of the heavy lifting is done for you. For example, when an order is placed online or through a third-party portal, that information is automatically sent to your ERP system. From there, it’s automatically processed with minimal human intervention. This frees up staff time that can then be used for other revenue-generating activities.

Ensures data is more visible and readily accessible:

 

When data is manually entered into multiple systems, it’s easy for errors to occur along the way. With ERP software, however, data is stored in one central database so it’s always up to date and accurate.

Data silos make it difficult for employees to share information across departments, so they often have to wait for important information from other teams — especially when it comes to inventory management and supply chain activity.

Helps you provide effective customer service:

 

Your customers deserve nothing but the best, and that includes stellar customer service. With ERP, you can manage all steps of the customer journey from start to finish, including marketing campaigns and communications, sales quotes and invoices, fulfilment and delivery, ongoing maintenance and support. This makes it easy to deliver the high level of service that will keep customers coming back for more.

Enhances inventory management:

 

Managing inventories is essential for all businesses, but if you’re a wholesaler or manufacturer it’s absolutely critical. The wrong inventory costs you money — empty shelves mean lost sales, while excess inventory means money tied up in unsold goods. With proper inventory management, you can restock just before supplies run out and avoid having too much stock on hand. ERP software reduces the risk of human error with automatic reordering based on sales and usage data. And if you have multiple warehouses or stockrooms, the system will make sure each location has an appropriate level of inventory.

There is a lot of information to take in, but hopefully this article was able to give you a clearer picture of what ERP software has to offer. Think about what you want and need from ERP software, then weigh the benefits that each option provides and decide on the best choice for your business.

With time and proper implementation, ERP software successfully optimizes your business to run more smoothly than ever before. It does everything from streamlining your supply chain to increasing productivity of your workforce and making it easier to find what you’re looking for. In short: it brings an unparalleled, unparalleled level of success to all those that commit.

The SAP Business One ERP system offers many features that make it unique and highly beneficial for current business owners and potential customers alike. Click here for more information about SAP Business One.

How ERP can help with Digital Transformation

The digital transformation concept has been around for a few years now and it’s gone from being a buzzword to a business reality. Digital transformation is not just about the adoption of technology; it’s about changing the way we work, the way our businesses operate and perform, and the way we interact with customers and partners.

Digital transformation is also not a one-time, one-size-fits-all process. Businesses are finding many different ways to apply digital technologies to create value, grow and adapt to market changes. Most importantly, they’re finding ways to leverage these technologies to achieve differentiation in their markets, increase agility and drive innovation.

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. The best ERP systems provide a solid foundation for enterprise visibility, internal operations efficiency and external customer engagement that support digital transformation in multiple dimensions.

What exactly is ‘digital transformation’?

Digital transformation refers to the changes associated with the application of digital technology in all aspects of human society. The ultimate goal is to allow organizations to adapt to new technologies, processes, and mindsets. Digital transformation is not just about IT replacing an old system with a new one, it is also about upgrading systems and processes, as well as people’s skills.

This model typically involves replacing existing processes with their digital equivalents, integrating online tools into all aspects of operations and creating an entirely new virtual customer experience. Customer relationships are important in this sense because digitization makes it possible to interact with customers in real time and offer them personalized services.

So how exactly can they use and shape the digital transformation concept to achieve the best advantage for their enterprise?

The answer lies in ERP (Enterprise Resource Planning) software. ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother.

What is ERP?

ERP (Enterprise Resource Planning) is a business management software that allows organizations to use a system of integrated applications to manage their businesses’ operations, including purchasing, accounting, manufacturing, sales and customer relationship management (CRM).

ERP systems allow all departments within an organization to collect, store and manage information in one single system. This prevents various versions of data being used across different departments. The system functions as a single repository for all types of data collected.

The benefits of ERP in digital transformation

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. This is because ERP solutions automate all back-end processes, from managing financials to controlling inventory and HR to analysing data. ERP software also integrates all company functions into one system, which means that information passes through each department without human intervention. In addition, ERP software offers features like analytics, which help companies identify areas for improvement.

ERP vendors like SAP offer pre-built templates for certain industries so businesses can get up and running.

ERP is an essential tool for digital transformation because it will replace paper processes with automated digital alternatives. The more paper processes you have, the longer your digital transformation will take, because all of them will need to be analysed, planned, and replaced with a technological solution.

In addition, ERP has the potential to create a standard platform across your organization that all employees can use in much the same way. This creates consistency across your business functions, which makes it easier to implement technology solutions once manual processes have been removed.

7 reasons why ERP is central to digital transformation:

1. Automation

Many time-consuming tasks that used to be manual are now automated with the help of technology. You can automatically collect data from social media sites or your website or automate payment processes or invoicing. If you want to make sure all these automated processes keep running smoothly, you need an ERP system that integrates data across applications and departments.

All of those manual processes that you’re looking to replace. They’ll be automated by your ERP system. Automation not only eliminates errors and delays; it also frees up your employees to focus on

Automation is key to digital transformation. Automating manual processes allows you to focus on more strategic tasks and creates additional capacity without having to add headcount.

2. Productivity

Having all your information integrated in one place means you don’t have to waste time searching for relevant data across different departments or even different systems. Instead, you have everything you need at your fingertips, so that you can make better decisions faster.

Digital transformation drives productivity gains by improving internal processes, systems and operations across the business. These gains are enhanced via effective automation and integration of key applications like CRM and ERP solutions.

An ERP solution provides real-time data about all aspects of operations, enabling managers to make better decisions based on actual performance rather than guesswork or intuition. Faster decisions lead to faster actions, improving productivity across the enterprise.

3. Efficiency

Digital transformation enables you to improve efficiency by streamlining internal processes, removing bottlenecks and better aligning your technology with the way you operate.

ERP enables companies to streamline processes by identifying bottlenecks and inefficiencies. For example, an ERP tool might show that production is lagging because orders are coming in too fast for the assembly line to keep up with. Efficiency gains can have a positive impact on profitability

By automating processes and streamlining workflows, companies experience higher efficiency levels across their operations.

4. Engagement

An ERP system makes it easy for employees to collaborate with one another on projects and tasks, which increases engagement and decreases turnover rates among staff members who feel more connected to the organization as a whole.

5. Cost

Digital transformation is a huge investment, and businesses will want to see a return on their investment as quickly as possible. ERP systems save time and money. They can do this through automation of specific tasks, such as automatically generating reports or sending out purchase order notifications. ERP also reduces costs by standardizing processes and procedures. This makes it easy to implement cost-saving measures, such as using the cheapest supplier for a particular commodity. It also makes it easier to track costs, so you can see where savings could be made

ERP consolidation can reduce costs.  It’s also possible that your ERP system vendor is offering a cloud-based deployment model, which should reduce IT costs. But it’s important to consider the entire picture; there may be some aspects of your typical IT spend that will increase because of digital transformation. For example, if you are deploying new applications or services, you may need to hire or train new personnel to support them.

6. Standardization

The more standardized your processes are, the easier it will be to implement new technologies as part of your digital transformation efforts. This is where an ERP can play a big role — you’re already using it as a standard set of practices across your business. But there are other areas where standardization can help when pursuing digital transformation

The uniformity that ERP provides is one of its major advantages in digital transformation. A standardized system means that staff do not need to learn multiple different processes for the same task – they only have to learn one way of doing things, and then they can apply that anywhere in the business. This saves time and money because training costs are reduced across the organization.

In addition, it improves efficiency because employees are not constrained by their own lack of knowledge about how to perform a task in a particular department or location. The same information can be accessed from any authorized location at any time.

7. Scalability

A good ERP software is built to scale with your business as it grows, so you can rely on its capabilities no matter how big or small your enterprise is.

Cloud-based deployment models also make it easier to scale up and down as needed, depending on changing business needs. This makes the choice of deployment model a critical decision since it can affect scalability down the road.

The overarching goal of digital transformation is to create a company strategy that is as efficient and well-organized as possible to meet the needs of the market and consumers.

ERP is central to digital transformation, and a well-implemented ERP can make the transformation process itself faster and smoother. The best ERP systems provide a solid foundation for enterprise visibility, internal operations efficiency and external customer engagement that support digital transformation in multiple dimensions.

Implementing an ERP system is the first step in harnessing the power of digital transformation for your enterprise

For enterprises seeking increased efficiency and productivity, SAP Business One is the right fit. This enterprise resource planning system streamlines business processes, empowers users to take charge of their work, and drives your bottom line.

SAP Business One provides a rapid return on investment for companies looking to adopt digital transformation practices.

Download the free SAP Business One solution brief today to start your digital transformation journey.

The Good Go-live Guide

You’ve already invested your time and month into months of research, negotiating, analysing your business and implementation. Go-live is finally in sight. Anticipation for the new system is running high. A new era where you’ll be able to manage your business more efficiently and more effectively approaches. However, a nagging voice keeps popping up in the back of your mind whispering “What if it all goes wrong?”

Those fears are not unfounded. Sometimes things do go wrong during Go-live but there are plenty of things you can do to minimize the risk of that happening. By being sure you are indeed ready to go live, choosing your timing wisely and planning the big day carefully you can minimize the impact on your employees and the day-to-day running of the business even if things do go wrong.

Be sure you are ready

It can be very tempting to want the new system up and running as soon as possible, after all, you have made a huge investment so it is natural to be anxious to see the results. But rushing into Go-live is, frankly speaking, a recipe for disaster. So how do you know for sure if you are ready to move forward with Go-live? Here are a few tests to help you gauge the situation.

The hardware is all ready to use

This might seem more than obvious but you’d be surprised how many businesses have plans to upgrade label printers, weight scales or even laptops soon after go-live. It’s better to have everything that you plan to use for the foreseeable future in place so it can be used during pre-Go-live tests.

You’ve trained your employees and they are on board

You can get and keep your employees on board by involving them in the implementation process. Keep them appraised of how the system works and what changes it will mean for their work. Listen to any feedback or concerns that they have and raise them with your ERP implementation team throughout the process. It is important that employees feel that the new system will make it easier to perform their tasks and make fewer mistakes.

Every user should have received adequate training and have had the opportunity to test the system prior to Go-live. Not only should they be able to use the system, but they should also understand it both in terms of the aspects they are personally using and also in the “bigger picture” context of how their role fits in with the proper running of the whole company. You should be aware that some employees might assert that they are comfortable with using the system but haven’t actually fully tested all the aspects of the system that they might have to use. To prevent this, set up systematic checks and allocate sufficient working hours to training and to testing the system

Your data is ready

Preparing data for migration to the new system is time and labor-intensive. It requires careful planning and even more careful execution. A successful go-live is extremely dependent on how well your data has been prepared and in fact not spending enough time preparing data is also one of the most common go-live regrets. Make sure you assign competent, responsible individuals to this task. There is no room for carelessness here.

When the data has been prepared, it should first be sent to the test environment so that you can check that the data is complete, accurate and clean. Insignificant data issues can be amplified when moving to a new, more sophisticated system so extreme vigilance is required during testing.

Before proceeding with go-live, also make sure that all your data is backed up sufficiently. If something goes wrong, you can’t afford to lose your data too.

You’ve tested the system

It goes without saying that it would be foolish to move to a new system without checking that it works properly, but how rigorous should testing be? And how tolerant should you be of test failures?

Hardware, software, processes, workflows, procedures, system integrations, users and even the backup system and process should all undergo extremely thorough testing before the system can be signed off on for Go-live. You have to check that every feature, functionality, extension, report and dashboard is working properly and that the people who will be using it know how to. This should include running a variety of business scenarios through the system. It is also key that testing should be conducted using a variety of data sizes. It is particularly crucial that you test the extremes of the data size range that you are likely to use to check the system is robust enough to cope with anything you throw at it.

Don’t be dismayed if a large number of problems come to light during testing. In fact, test failures should be expected. Since the very purpose of testing is to find all the things that aren’t working quite right, every failure detected prior to go-live is, in fact, a success. It is important not to panic, to deal with failed tests pragmatically and focus on both causes and solutions as well as creating contingency plans, rather than the fact that an issue has been revealed.

Even successful testing is likely to require follow-up action too. During testing, it will often be necessary to adjust user permissions, expectations of how long processes take and how many resources need to be allocated where and when.

Major bugs have been fixed

If you wait until absolutely every minor bug has been resolved, you’ll never go live. All software has bugs that only rear their ugly little heads during very specific circumstances. It’s impossible to find them all. But any major bugs that have a high impact on your business should absolutely be dealt with before Go-live and there should be a contingency plan for any major bugs that might crop up close to go live as well.

You’ve done a dry run

When you think that everything is in place, it is time to run system-wide testing. Think of it as a dress rehearsal. All processes should be fully tested in the sequence that they would happen during the course of running your business. You should also practice data migration to make sure that you aren’t going to migrate corrupt or duplicate data to your new environment.  If everything goes reasonably smoothly, with only some small fixes needed then you are ready. If you meet some major challenges, it is worth addressing the issues and then running another dress rehearsal scenario.

Get the timing right

The right time of year

Unfortunately, there very rarely is a perfect time for any working business to go live. Even in the best scenario a lot of time and resources will be spent on preparing for go-live and you have to be prepared that there will be some degree of disruption on the day.  That being said, some times are definitely better than others.

It is advisable to choose a quieter period in the year. This is primarily to accommodate your staff who will need to fit in training on the new system alongside their regular tasks before go-live and then get used to using the new system afterwards. By reducing pressure on your employees, you’ll improve user acceptance and reduce the risk of user errors.

You should choose a time when as many key people as possible are available. It would be unwise to go live at a time when many people are on leave e.g. during school holidays when many people take time off to cover child care.

The right day

Choosing the beginning of a new financial year might sound like a good idea. That way you’ll have all the transactions and reports for the year on the same system. However, in most businesses, this is also a time when employees experience additional workloads meaning they will have less time to adjust to the new system. They are more likely to experience higher stress levels and make mistakes.

The traditional route advocated by many ERP consultants is to go live at the beginning of a calendar month. The reasoning behind this is that it gives you a clean cut-off for financials, payroll, reporting, etc. This is sound logic but there are also those who champion mid-month go-lives. They argue that this allows the accounting department more time to close the previous month fully and adjust to the new system before dealing with the current month-end.

This should all be discussed with your implementation partner who will give you the benefit of their experience and look at how your business works, what times are busy and for whom and they will be able to guide you towards the right moment for go-live.

No matter what time you choose in the end, the key thing is to keep your old system as up-to-date as possible. Don’t be tempted to let things slide with the intention of adding them to the new system later. Having up-to-date data in the old system is always a key factor in a successful go-live.

Delaying go-live

The final thing to remember is that if you need to postpone the go-live date, this is also not a sign of failure. Unexpected challenges arise during nearly every implementation and postponing go-live is not at all uncommon. Keeping the business running and not impeding employees in their work should be seen as the priority during go-live and not the date. If you need more time to ensure a smooth transition, it invariably pays off. The costs associated with extending will usually be minimal in comparison with the potential costs of disruptions to your business caused by unresolved issues that can arise from a premature go-live.

What to do on the big day

Now that you have established you are ready, have decided on a definite day and time for go-live, your work is not over. It is very important to create an environment in the business that will help you catch any issues during go-live quickly, and also give you the resources to resolve those issues quickly.

Have training and reference materials at the ready

Your employees should have been given plenty of training before go-live but they will always forget certain things, meet unforeseen situations, or merely want to double-check what they remember from training. You should make sure your employees have easy access to training materials particularly during the first few days after go-live. Although it can be helpful to have a human instructor on hand, most of the time your employees will be able to resolve any doubts independently if the relevant information is to hand in the form of documents or videos. This will free up consultants and other key staff to focus on any other more complex issues that may arise.

Make sure help is at hand

For the first few days, make sure you have additional help from your internal IT team and your implementation partner on standby. Even during the best prepared-for go-lives, sometimes certain things just go awry but if you are ready for that, and have the right people ready to step in, you’ll stop it from feeling like a complete disaster. The experts can get to work on ironing out problems immediately as they occur and they’ll help you maintain a calm, controlled working atmosphere.

Keep a close eye on your new normal

Assign people to just keep tabs on things during the first day or so. They should walk around, talk to employees, make sure everything is running smoothly, take notes about any room for improvement or any difficulties staff are having and also direct your employees towards any support they require. Not only will this give you useful information, but will provide your team with reassurance and confidence in their new way of working.

Celebrate!

After the intense period leading up to go-live, it is fair to say that everyone involved will be deserving of a good old pat on the back. If everything is up and running, even if there are a few hiccups, this is definitely cause for some celebration.

If you want more information regarding the implementation and Go-Live process for SAP Business One, please get in touch with one of our implementation specialists.

Article provided from CompuTec – www.computec.pl

What is ERP for Small Business?

ERP for small business is getting to be a popular topic, and it’s not hard to understand why. A small business that implements an ERP solution can add significant value to its operations.

The term “enterprise resource planning” may sound like one of those daunting business concepts reserved for Fortune 500 companies. However, it’s becoming increasingly popular with small businesses as well. But what is ERP, who needs it and what benefits will it give? Let’s take a brief look…

What is ERP?

Enterprise resource planning software (ERP) is a business management system that allows for the organization of all a businesses’ different departments into one overall system. Examples of departments are accounting, supply chain management (aka purchasing), and production control. ERP software connects these departments in one single system.

Who needs ERP?

If your business is still small but you are facing the complexities and difficulties of managing it effectively, then you might want to consider implementing an Enterprise Resource Planning (ERP) software.

In fact, most of today’s growing businesses start with only a few people or even just one person. As their business grows and more employees become involved in different aspects of running the company, these companies eventually reach a point where they need to implement an ERP system to help them manage their operations efficiently.

What are the signs that you may need an ERP?

  • Inventory is hard to manage
  • No visibility into business data
  • You struggle to meet customer expectations
  • You (and your customers) suffer from manual input errors
  • Business relies heavily on excel spreadsheets

What benefits do small business get from ERP?

  • Improving overall business performance
  • Reduce costs
  • Support business growth plans
  • Gain visibility into business data and financials
  • Eliminate manual processes
  • To replace disparate systems
  • Technological advantage over competitors

 

If you’re looking to bring all aspects of your small business together, ERP may be the solution you need. When considering the complexity and time-consuming nature of running a small business, it’s essential to make your most important tasks easy.

Adopting an ERP system and improving a business’ productivity is one of the most important initiatives that a small business owner can make. If your business is still using old-fashioned paper systems to manage your finances, shipping, and your inventory, you are missing out on many benefits and growth opportunities.

There are many software options for small businesses looking to implement Enterprise Resource Planning, or ERP software. Therefore, it’s important to do your research before deciding on a solution.

Signum Solutions is an SAP Business One Gold Partner and has been helping clients with their ERP projects for over 18 years. We are committed to helping small businesses thrive, and we would love to speak with you about the value ERP can provide your business.

If you want to figure out whether your company is ready for an ERP software solution, contact the team at Signum today!

Distribution ERP for Efficient and Effective Performance

Distribution ERP is a vital part of distribution business and helps distributors in increasing the efficiency as well as effectiveness of their business.

In today’s fast-paced world, efficiency and effectiveness are now expected of all distribution systems at all times. Many distributors already use ERP (enterprise resource planning) systems to manage their shipments, inventory, accounting, CRM (customer relationship management), and more.

ERP software is commonly viewed as a mainstay of industry as well as something that should be useful in optimising operations across the board. Thus, it’s easy to assume that most distributors will take advantage of this technology as part of their operations.

Here are five reasons why you need ERP software if you’re in the distribution business:

Increased Demand Planning Capability

Today, most distribution ERP solutions are delivered with a built-in demand planning module that allows you to do demand planning at a very low cost. The module provides built-in reports that show forecast accuracy, the deviation from the actual forecast and how it affects your inventory.

An inbuilt forecasting module assists you to make educated decisions regarding inventory levels and potential purchase orders. Planning with actual historical information from your sales team will help you improve your forecasting ability.

Inventory Management

As important as efficient operations are in a business, effective inventory management is key to sales and success. Companies may think that advanced forecasting and sophisticated reporting means they can make accurate decisions about the inventory they carry.

Inventory that is not aligned to demand can lead to a drop in sales turnover and the need for more space in the warehouse. Moreover, over- stocked inventory results in increased costs and lost profit potential.

Distribution ERP maximises inventory efficiency. It makes sure that you find the right product in the right place at the right time.

Supply Chain Management

An ERP software streamlines the supply chain and automates various processes, creating efficiency and reducing wastage, as well as tracking the stock. This removes all the human errors, adds transparency, reduces time spent on data entry and reconciling and speeds up your business processes overall.

Without an ERP, it can be difficult to trace a product from its origin to each stage of its lifecycle. Distribution Enterprise Resource Planning (ERP) software is very important in today’s world. This software plays a major role in growing businesses through increased productivity and lowering operational costs.

Reduced Operating Costs

Bringing down the operational costs by adopting an ERP solution can result in significant benefits for any business. In wholesale and distribution businesses, where a large number of transactions are taking place daily, processes require to be automated across different functions like financials, operations, logistics and warehouse management.

The cost savings from implementing a distribution ERP solution are many. It also makes running a business easier as all critical functions are integrated into one system that is easily accessible on-the-go.

Enhanced Quality Control

You can manage your inventory with an ERP solution, keeping a detailed record of all your products. By tracking and reporting lot numbers, batch numbers, and serial numbers, you’ll be able to identify issues as soon as they arise.

With a comprehensive view of your entire warehouse, you can keep an eye on quality control across all your products.

Conclusion

No matter what kind of distribution business you operate – from wholesaling to e-commerce – the goal is to sell and deliver products efficiently and effectively.

Of course, survival requires both, but efficiency is the name of the game since distributors that waste money are more likely to see shrinking margins in an ultra-competitive landscape.

ERP software can help distributors save money and improve efficiency, allowing them to run and grow their businesses more effectively.

Our Distribution ERP system is a proven and scalable solution for your business. If you want to maximize your profits and minimize your costs, then act now—we can help you reach every goal with the most effective, user-friendly platform available.


Contact us today! 

Beginners Guide to SAP Business One

Welcome to the Beginners Guide to SAP Business One!

Released globally in 2004, SAP Business One has now grown exponentially to have over 65,000 customers around the world who rely on SAP Business One to support and manage every aspect of their businesses.

SAP Business One is an integrated small business management solution, with the capabilities to manage every department from: Sales, Financials, Production, Supply Chain, CRM and more.

This blog will cover the very basics of SAP Business One and what it is capable of. Helping you start on your journey to digitally transforming your business with a tried and tested ERP solution.

 

A single, affordable solution to manage your entire business

Yes that’s right, no more hopping between multiple documents, spreadsheets, and systems to run your business. SAP Business One gives you a 360 ° overview of your business, in one system so you can maximise your efficiency.

Completely customisable to your business

Simple to configure and easy to maintain. It can be tailored to the needs of the business ensuring productivity and best value for money.

Several ways to finance your B1 project

SAP Business One provides flexible licensing options so you can choose the package that’s right for your business. We can arrange financing for you at a rate that best fits your business. As well as a tailored budget that scales as your business grows.

Scalable software that grows as you grow

From day one, SAP Business One has been built to scale as your business grows. So you can choose to deploy it on-premises or you can run your entire business in the cloud. Plus, with a single solution for managing your finances, assets, logistics, customers, and vendors, SAP Business One is ideal for small businesses.

Access to essential business information at any time, wherever you are

Get real-time dashboards, KPIs, scorecards and business insights to maximize productivity. SAP Business One provides all the information you need to increase opportunities, minimize risks and get the most out of your investments. Accelerate business collaboration with flexible workflows that adapt to your way of working. You can even connect your data to the SAP B1 mobile app for maximum freedom.

Meet privacy laws and keep you and your customers data secure

Achieving compliance is simplified with the combination of leading technology and expert services that help you meet the most stringent industry standards for privacy. With pre-configured business processes ready for deployment, you are sure to increase efficiency without increased risk.

Run B1 on premise or in the cloud

SAP Business One is designed to be easy to implement and set up. With an intuitive, user-friendly interface for your employees and partners. SAP Business One is at home in on-premise deployments or in a hosted cloud environment.

Modern look and feel with SAP Business One V10.0

SAP has recently released Version 10.0 for Business One. This update brings a variety of welcomed upgrades and entirely new features to the ERP of choice for SMEs. Some of the key features in Version 10.0 include an all-new modern interface, web client, localisation, Office 365 integration and even more.

 

This beginners guide to SAP Business One only scratches the surface. If you think that you are ready to move forward with the #1 choice ERP for SMEs across the world, complete our free personalised business assessment form. One of our industry leading experts will then get in touch to discuss your problems and how you can move forward with SAP Business One.

Reduce Your Time Duplicating Information Entry

Duplicating information entry can sometimes seem to consume most of our time during our working lives.

The fact is that most people spend much of their working hours poorly duplicating information entry. In most organizations, the same data is continually entered into multiple systems and even though there are often automated checks in place for a lot of this data, it seems the human factor falls into a few common issues:

The problem with each of these issues is that they could be time-consuming for you and your colleagues as well as increasing costs within your organization. You’re using manpower to enter the same information over and over again. That may be okay for now, but let’s look at where it could lead:

Increased volume of data entry

More time required

Errors in orders/shipping

 

Whether you call it information or data entry, the act of keying in details can quickly become a repetitive task. When you’re working with large amounts of data, the process can be tedious and time-consuming. Fortunately, there are ways to streamline your data entry processes and eliminate wasted time spent repeating tasks.

That’s where SAP Business One comes in. Solution: SAP Business One software is a business all-in-one software package. Small companies can get the efficiency they need to compete in today’s world … It takes a lot of effort away from repetitive tasks, so you can spend more time on the tasks that increase revenue, engage with your customers, and boost employee productivity.

SAP Business One gives you the tools needed to enter data once, and have it conveyed across multiple applications, removing the need to duplicate staff efforts in different forms of business processes.

CTA banner, Signum Solutions wholesale Infopack

SAP Unveils SAP Business One Sales Mobile App for the Mobile Sales Workforce

SAP have announced the release of SAP Business One Sales mobile app, a new mobile application for the SAP Business One application, which works with and is powered by the SAP HANA platform.

The SAP Business One sales mobile app is designed to support small and midsize enterprises (SMEs) as well as subsidiaries of large enterprises.

The mobile app was developed based on SAP HANA and is tailored to the unique digital needs of sales professionals. It includes features such as pipeline management, inventory review, price quotation and order placement. By leveraging the SAP HANA platform the app can be accessed online, giving users 24×7 access to live, mission-critical data.

The announcement confirms SAP’s commitment to the more than 50,000 existing customers of SAP Business One by providing them with an additional tool to succeed and grow.

Enhancements include the ability to track activity and results and to forecast results from mobile devices, something that previously would have required a desktop computer. Enhanced with optimised user experience through improved visualisation, the mobile app enables on-the-go sales professionals to meet the needs of today’s digital world by remaining connected anywhere, anytime.

Call 01244 676 900 now to speak to one of our experts and discover the power of SAP Business One for your business. 

Rainforest Foods: “SAP Business One saves us time, increases accuracy and gives us more control.”

Rainforest Foods had limited functionality in their current system, and it was costing them too much time and money to maintain. The system was not meeting the current business requirements, which resulted in a substantial number of deviations to standard processes. In addition, the team was unable to capture the required information when customer orders were placed for product.

Prior to installing SAP Business One Rainforest Foods relied on a variety of bespoke and specialised solutions to handle the business-wide IT needs. These included accounting, production and CRM (customer relationship management).

The different systems caused several problems including high training costs for staff, the need to maintain and upgrade the bespoke solutions on a regular basis, multiple entry of the same data into systems and lack of reporting which captured information from different areas.  With the help of Signum Solutions, these business issues were addressed as the underlying business requirements were assessed, business processes changed where appropriate and an implementation plan for SAP Business One, which allowed for minimum disruption to the business, was deployed.

“SAP Business One saves us time, increases accuracy and gives us more control.” Harry Singh, Business Owner at Rainforest Foods.

Rainforest Foods has benefitted from faster, simpler and easier financial management processes, a single source of information for each business function, improved visibility for customers and partners, and better collaboration between the company and its counterparties.

Learn how Rainforest Foods, using SAP Business One, streamlined operations on the production floor and in the office. Read the full company snapshot.