A Business Management System is a Smart Investment for your Business

Many businesses are learning that switching to a business management system is a smart move. The main ‘go-to’ for business management is an ERP solution, but even if you’re a small business, implementing an ERP system might seem like a daunting task.

If you’ve been considering making the switch, here are 10 reasons why you should take the plunge:

1. Increased revenues

The best business management systems provide deeper visibility into what is happening in your business. From a dashboard, you can see all of the critical information for every department, quickly and easily. You also get better insight into sales data like lead origins, close rates, average order values and more. As a result you can do things such as analyse your entire sales cycle or forecast with greater accuracy.

You also gain inventory visibility to make better decisions about how much to keep on hand and when to reorder products. And the automated order processing means that you have instant updates on orders from customers and suppliers so that nothing slips through the cracks!

2. Improved data accuracy

In addition to streamlining your business processes, a single source of truth for your data also means improved data accuracy. This is important for a few reasons. If you can’t trust the information that’s being handed to you, how can your employees make accurate decisions? Even more importantly, how would customers feel if they found out that their data wasn’t being handled correctly?

As well as resulting in the loss of employee confidence and trust from your customers (and this could mean losing customers altogether), a business management system can help to improve the accuracy of your own internal financial reports and forecasts.

Quicker, more accurate reporting means faster access to decision-making information which will lead to better decision making – an essential tool for any HR manager or leader.

3. Improved customer satisfaction

Strong customer satisfaction is a key indicator of a healthy company. An ERP system can help improve your customer service capabilities by making it easier to track and fulfil orders. For example, if you’re able to quickly pull up each customer’s order history and delivery status, you’ll be able to resolve issues more efficiently. Plus, it will be easier to maintain high quality service across multiple locations. The result: happier customers who are more likely to return again and again.

4. Increased operational efficiency

When you think about a successful business and what sets it apart from the others, what comes to mind? Good products or services? Excellent customer service? Perhaps an optimal location that gets plenty of foot traffic?

While all these things are important, they only get you so far. When it comes down to it, the most successful businesses are the ones that are able to operate as efficiently as possible. And one of the easiest ways to do this is with an ERP solution.

ERP allows businesses to manage their operations more effectively by organizing every aspect of their enterprise into one system. This means no more worrying about how well your employees in different departments are communicating with each other; ERP will take care of that for you.

5. Increased employee productivity

A business management system is designed to increase the efficiency of employees, saving them time on administrative tasks, improving their access to information and allowing them to collaborate more effectively across departments.

This is especially important for businesses that operate in remote or virtual environments where most of the workforce isn’t in an office every day.

ERP systems can also help with worker retention, as employees have a greater ability to work remotely and stay connected with your team.

6. Improves efficiency

Because everything is combined into one system, you don’t have to waste time switching between different platforms and applications to get things done or find the information you’re looking for.

You also don’t have to worry about getting disconnected from your network when you leave the office because you can access your business management system remotely via a mobile device or computer with internet access!

When all the pieces are tied together, you can quickly and easily see where you are losing time and money. You can streamline processes to make your business more efficient, which of course saves you money in the long run.

7. Improves expansion potential

If you are considering acquiring other businesses or expanding into new markets, having an ERP solution in place simplifies these processes by allowing you to integrate your new business units quickly and effectively into your existing operation.

8. Improves sustainability

Because all of your departments can easily see each other’s operations and input information directly into a shared platform, you can be sure that the right people are getting the right information at the right time—and therefore make better decisions about how to run your business.

So, if disaster strikes one part of your operation, the rest can still function effectively—and therefore survive!

9. Increased security

often companies that use disparate systems have many ways for unauthorized people to access their data; an ERP solution streamlines access so you don’t have quite as many holes that need patching! An efficient system also reduces human error, which is a common source for data breaches and lost information.

10. Improves your business processes

Consolidation of data is one of the primary benefits of an ERP system. Instead of each department having its own spreadsheets, documents, and systems, all the information is combined into one place, where everyone has access as necessary, but not more.

This means that employees can easily share resources and collaborate on projects because all the information they need is in one place.

Spending some money now on an Business Management Solution will put your company on the path to growth and profit and prepare it for the years ahead.

ERP solutions can help any business, large or small, but the biggest benefit comes when they’re obtained as soon as possible while a company is still small and nimble enough to implement them effectively.

ERP is most effective and helpful to a company this young if it buys the right software solution for its size and industry.

An investment in ERP today could save that company from having to purchase more powerful software several years down the road, which can cost more and be much more frustrating to implement.

The sooner you move forward with an ERP system, the better for your business’ future.

Choosing SAP Business One from Signum helps you connect every person and process – from finance and expense reporting to procurement and inventory – into an integrated method that can scale efficiently, control costs, manage compliance and help your team make the quick decisions required to run your business your way.

 

10 ways SAP Business One ERP makes your job easier

If you’re looking to increase the efficiency of your business, you may have heard of SAP Business One ERP. It’s a software designed to help small and medium-sized businesses better manage their finances, inventory, sales, and customer relationships. It’s also one of the most popular ERP systems available for this type of business.

The first thing to understand about SAP Business One is that it’s not just a piece of software. It’s a complete business management system that integrates multiple applications into one easy-to-use interface.

In this article I’ll break down the top 10 ways in which SAP Business One can make your job easier. In no particular order, here we go:

1. One solution to rule them all

All of the people in your office are human capital.

They’re that one employee everyone’s friends with, that coffee snob who can’t stand the smell of coffee on an entire floor, and the receptionist who always has a positive attitude despite her hours being cut. They’re all different, but at their core they’re all the same: valuable members of your workforce. To keep them happy and engaged, it doesn’t hurt to go above and beyond to keep them happy. Here are some ways you can do just that—one solution to rule them all!

2. Efficiency & automation

Now that you have the tools to manage your organization’s diverse and fast-moving business processes, let’s look at some of the ways SAP Business One can help boost your efficiency.

Make data extraction easier

With the right software, organizations can:

  • Automate tasks and workflows – reduce manual workloads and empower teams to focus on more strategic initiatives
  • Automate reminders – eliminate tasks that involve chasing people down for information they don’t have or forgot to send
  • Automate business processes – gain efficiencies from simplifying complex processes so you can spend time on performing value-added activities instead.

3. Collaboration

  • Collaboration

Collaboration is a great way to increase efficiency and productivity in your workplace. It’s also a great way to get ideas from other people, as well as help manage projects. These are some of the many ways that SAP Business One ERP helps you with collaboration:

  • Access to real time data
  • Personalised dashboards
  • Create workflows

4. Innovation

  • Because they are tied together, SAP Business One assists you in developing and improving products and services.
  • The software also helps you create new ways of doing business (internal operations) and delivering value to customers (marketing).

5. Analytics & reporting

  • Analytics and reporting go hand in hand.

With SAP Business One, analytics and reporting are the same thing. With embedded advanced analytics, you can generate reports on the fly with just a few clicks of your mouse.

SAP Business One is powerful and flexible enough to support sophisticated analysis for any user across any department, yet it’s easy enough for everyone to use on a daily basis.

It’s also secure and mobile, so you can view reports from anywhere with an internet connection, while ensuring that only authorized individuals can see the data they need to see—and no one else!

6. Easier decision making

You have access to reports that show real time, up-to-the minute information that helps you make better, easier business decisions.

You can run reports on your mobile device and be informed wherever you are. Your mobile device becomes a powerful tool to help you make better decisions.

7. Easier inventory management

Inventory management is a complicated task, but with the inventory module in SAP Business One, this process will be a breeze.

The inventory module is specially designed for your company to efficiently manage your supply chain and warehouse processes. You’ll be able to track items from purchase order through sales order and shipment.

The software also allows you to create barcodes for each item you carry so that you can easily track your goods throughout the supply chain.

Warehouse managers will also enjoy being able to see all of their items on map views, which are conveniently color-coded by status.

8. Easier product management

Product management is easier because you can:

  • Create and maintain products and services, bills of materials, and production processes
  • Create sales quotations, sales orders, delivery notes, invoices and return orders related to the product
  • Update the information on distributed products using mobile scanners

9. Easier financial management

The Financial Management module gives you the tools you need to track financial data, manage cash flow, and gain business insights.

With SAP Business One, you can view financial reports in real time, analyse performance with dashboards and graphs, and plan for the future more accurately-no more waiting for outdated information.

10. Reach new customers & markets with e-commerce capabilities

E-commerce is a no-brainer way to grow revenue, but it requires the right technology to help ensure a seamless shopping experience.

SAP Business One ERP helps you expand your business with integrated e-commerce capabilities that are simple to set up and easy to use.

You can manage your online operations from within SAP Business One and share information with your online store by using the customer portal or by integrating SAP Business One with an existing e-commerce platform of choice such as Shopify, Storefront Cloud by EDI, Magento, or BigCommerce.

The commerce module provides you with the tools you need to manage multiple online stores from a single platform.

You can use it for online sales through social media platforms or your own webstore, enabling you to sell anywhere at any time for real time inventory management.

Overall, SAP Business One is a very powerful program that helps businesses work smarter. By taking a look at these ten ways it can make your job easier, you should have a better understanding of how Business One can help to enhance your business.

To better understand the benefits of SAP Business One for your business, contact us today!

Why digital technology is important for businesses?

Digital transformation is the integration of digital technology into all areas of your business, fundamentally changing how you operate and deliver value to customers.

It’s also a cultural change that requires organizations to continually challenge the status quo, experiment using new technologies, and get comfortable with failure.

Digital transformation brings together people, data, and processes to create value for customers and employees and more effectively compete in an ever-changing digital economy.

Digital Transformation is crucial for the growth of your company.

Digital Transformation is essential for the growth of your company. Why is that?

  • It gives you a competitive edge over other companies that are trailing behind in modern technology.
  • It helps you save money because it helps improve efficiency and increase productivity. Analytics can help to spot opportunities for optimization and automation, leading to reduced costs across the board.
  • It creates more value for your customers, helping them get better services from enhanced data processing power and reduced downtime from IT issues. Your customer-facing teams will also be able to use data to personalize the experience for your customers, making them more likely to stay loyal and recommend you to others.

The most important of all is Customer experience.

A digital transformation strategy is not an option but a must for any business to be successful in the long run. The most important of all is customer experience.

Customer experience has now become the key differentiator. It means the customer’s perceptions and feelings about your business when interacting with your brand, products, or services.

Today’s customers expect more from businesses; more personalised services, more convenience, more value for money; thereby building better relationships and loyalty to their brands. This demands businesses to transform themselves digitally in order to deliver customer experiences that meet or even beat those of their competitors.

The customer journey begins way before they are even customers of yours and goes on after they cease being your customers. This customer journey is what customer experience is all about.

Keeping up with digital transformation is absolutely necessary if a business wants to stay competitive in today’s market.

Digital transformation is the process of adopting digital technology to transform services or businesses, through replacing non-digital or manual processes with digital processes or replacing older digital technology with newer digital technology. This will help you get an idea about why digital transformation is important for businesses and what all it includes.

There are many benefits, like improved customer experience and business agility to name a few, when we go for any new technological solution in our business.

However, there are some challenges that need to be addressed while implementing the new solution.

  1. Technology Dependency:

Digital transformation is not just about implementing a new IT solution. It is more than that.

Any business must have a clear understanding of the technology requirements of its employees before they implement a new solution. It is important for any company to know if they have the right infrastructure and resources to support the technology requirements of its employees.

Digital technology can be a blessing, but it can also be a curse. Organizations have to understand that their business depends on technology, which means that even a small mistake can cost them a lot of money and reputation in the market.

  1. Productivity Loss and Training Issues:

Implementing digital solutions in an organization may cause productivity loss because all employees will have to go through training for using the new system or software application. Also, it may take some time for them to become comfortable with the system and perform tasks efficiently. This can be problematic for businesses as productivity loss can affect their revenue generation activities directly.

  1. Security Threats:

Digital transformation involves implementation of newer IT solutions, which means that there could be security threats too. Hackers are smarter these days, and they can hack into your network anytime if you don’t have an updated antivirus installed on your computer systems or strong passwords

Many companies miss out security risks when implementing a new solution because of lack of awareness and experience in this field. So, it is wise to have an experienced team when implementing any new solutions in your organization.

  1. Compatibility Issues:

You need to ensure that the new application that you are planning to implement is compatible with your current infrastructure and legacy systems.

You cannot always afford to change your existing infrastructure and legacy systems, especially if they are working fine. Hence, you will have to select solutions that can seamlessly integrate with your existing system without causing any issue or disruption in crucial work processes.

The new solutions should also be aligned with your project goals so that its implementation does not cause any disruption in achieving your project goals.

  1. Inability to Retain Legacy Systems

One of the major issues faced by organizations during digitalization is the inability to retain their existing systems. Organizations merely switch over to new technologies instead of integrating them with their existing systems because they think it’s easier and more cost-effective. However, this leads to issues like compatibility.

  1. Data migration issues

Data migration issues are often cited by executives as being the main hurdle for implementing any new solution. You need to be able to migrate your data from your current system to your new one with limited downtime and minimal disruption.

This can be quite a challenge depending on how much information you’ve got on your current system

  1. Lack of business case for change

Many organizations don’t have a clear business case for making changes in their organization. In order for them to justify such changes, they need to show how it’s going to benefit their organization in the long run.

Digital transformation is a fundamental change in how an organization uses technology, people and processes to deliver more value to customers, partners and employees.

Here are some benefits of Digital Transformation:

Improves Customer Experience

Businesses can leverage digital technologies like Big Data and Artificial Intelligence to deliver improved customer experience. They can use the gathered data to predict customer behavior and purchasing patterns. These predictions help businesses to improve their customer service and sales.

Increased Customer Engagement

Digital tools like social media platforms provide a great platform for businesses where they can engage with customers directly. Businesses can also add chatbots on their websites that allow customers to contact them in real-time. This helps in building stronger relationships with customers and increases their loyalty towards your brand.

Enhanced Employee Productivity

By enabling employees with the latest digital tools like cloud-based applications and smartphones, businesses can improve employee productivity significantly. Also, new collaboration tools enable employees from different departments to communicate easily.

Customer Experience

Digital technologies can be used to engage with your customers and provide them with a personalized experience using their own data. Digital Transformation helps you to understand the customers better and attract them to your business.

Automation and Optimization

Digital transformation allows businesses to automate repetitive tasks and optimize the process so that they can function more efficiently without any errors. It also helps businesses save time, effort and money.

Better Communication

Digital transformation makes communication between employees and departments easier within the organization as well as outside of it. This can improve productivity as well as employee engagement.

Today, most companies are digital to some extent, but there’s a spectrum that ranges from those that are basically paper-based to those that are completely digital and moving at the speed of the Internet.

But one thing that’s certain is that if you’re not digital now, you will be in the near future. Why? Because your competitors will be.

The race toward a digital future is well underway, and it’s time for you to start running.

 

To understand more about the advantages of Digital technology for your business, contact one of our friendly team for a chat!

What is SAP Business One Inventory Management?

Your business is unique and demands tools that can help you manage your inventory in an efficient manner. SAP Business One inventory management module offers a wide range of features to help you do just that!

A robust business system should be able to manage your inventory. Managing inventory is a key component of keeping track of your company’s supply chain, which is important for growing your business.

Inventory management systems help you keep track of products and materials, so you can manage your stock effectively. Maintaining stock levels is crucial to ensure that you have the right number of products in stock at any given time. This is to avoid overstocking, which can tie up valuable capital and cause a reduction in profits.

It’s also essential for avoiding the effects of under-stocking, where the demand for your products exceeds your supply, leading to lost revenue and dissatisfied customers.

SAP Business One offers a well-developed inventory management solution. The inventory component supports processes that optimize inventory management for large and start-up businesses.

It streamlines operations for businesses by managing master items and data records, among other things. Inventory management offers many additional functionalities to achieve objectives such as reducing inventory levels, lowering costs, and improving the company’s revenue.

The primary responsibility of inventory management is to manage stock already in storage, making orders and sales. SAP Business One provides inventory management for streamlining procurement processes, tracking receipts, and inventory levels in real-time.

Here are a few ways SAP Business One makes inventory management easy:

Manage Item Master Data

Manages all item data from a single screen. All details about the item can be kept in the system, including specific barcode numbers for each item.

Item Tracking

Product quantities are tracked according to their specific serial numbers, batch numbers, and expiration dates. This enables them to be tracked through their entire life cycle—from production to customer delivery—to ensure that they are always available when needed and in high demand. Having this information enables you to make business decisions based on accurate information rather than assumptions or guesswork.

Manage the financial aspects of inventory management (costs, prices)

When you set up a product master record in SAP B1, you can store all relevant information regarding costs and prices. You can enter information such as standard price and standard cost, which can then be used to create reports that show how much money your products are generating or costing.

With SAP B1’s inventory management module, you can also define specific price lists for different markets and customer groups. For example, you could have one price list for wholesale customers, another for retail customers, another for customers in different countries and so on.

In addition to product base prices, the inventory management module lets you set up discount schedules based on sales volume or other criteria.

Inventory forecasts

The Forecast Wizard helps you generate sales forecasts by product, region or customer segment. You can set up different combinations of parameters to suit your business needs. The wizard lets you see how forecasted sales change over time depending on the parameters you select, so you can adjust them if necessary. This gives you greater control over your inventory planning and helps reduce write-offs due to expired products.

Ordering tools

The Order Wizard helps you produce purchase orders based on forecasted demand, current inventory levels and supplier lead times. The tool will flag any items that are below their reorder point, as well as quantities that need to be ordered from each supplier, giving you an accurate overview of your suppliers and inventory levels at a glance. You can also use the Purchase Order Report to view all open purchase orders for a given supplier in one place.

Stock transfers between warehouses, locations and sites

The Stock Transfer Wizard lets you generate stock transfer orders based on which items are running low in which locations or warehouses. With this tool, you can move stock where it’s needed most without wasting time trying to manually identify reordering needs site-by-site.

Basic inventory information

Inventory management lets you create and update data records for all the items in your stock, including the minimum and maximum quantities needed to trigger a replenishment order. It also lets you keep track of units of measure and unit conversions (e.g., 12 pieces per box). You can choose what information to enter manually or upload it from a spreadsheet using a utility called Data Transfer Workbench. To help you manage your warehouse, the Inventory Count module lets you perform physical stock counts as well as stock takes at specific locations.

Other benefits include:

Multiple warehouses and locations – allowing you to manage your stock at different locations by creating a separate warehouse for each location

Multiple units of measurement – allowing you to keep track of your stock in different units of measurement (kgs, litres, meters etc.) per item

Full traceability – allowing you to trace an item’s history at every stage of production (purchase order, goods receipt, goods issue etc.)

Serial number tracking – allowing you to monitor individual serial numbers for each item in your inventory

Batch number tracking – allowing you to track the batch numbers assigned to each item in your inventory

Your business needs efficiency, and it needs a system that can automate and streamline its inventory and production processes. SAP Business One offers you both—and more.

As a user of SAP Business One, you can gain greater visibility into key functions like inventory, which allows you to plan ahead and avoid both shortages and surplus inventory through better planning.

This means that your business will be able to reduce costs while speeding up its delivery times, so you can meet customer demand and expectations. With a system that enables real-time updates of inventory and warehouse data, you will always have the most accurate information available to inform your decisions..

Overall, the SAP Business One inventory management functionality is extensive and will serve you well. SAP Business One includes all the tools you need to grow your business from idea to reality. Best of all, everything integrates seamlessly so that you can easily manage your inventory in real time.

To learn more about the inventory and warehouse management functionality of SAP Business One, request a demonstration with one of our experts or contact us for more information.

 

The Good Go-live Guide

You’ve already invested your time and month into months of research, negotiating, analysing your business and implementation. Go-live is finally in sight. Anticipation for the new system is running high. A new era where you’ll be able to manage your business more efficiently and more effectively approaches. However, a nagging voice keeps popping up in the back of your mind whispering “What if it all goes wrong?”

Those fears are not unfounded. Sometimes things do go wrong during Go-live but there are plenty of things you can do to minimize the risk of that happening. By being sure you are indeed ready to go live, choosing your timing wisely and planning the big day carefully you can minimize the impact on your employees and the day-to-day running of the business even if things do go wrong.

Be sure you are ready

It can be very tempting to want the new system up and running as soon as possible, after all, you have made a huge investment so it is natural to be anxious to see the results. But rushing into Go-live is, frankly speaking, a recipe for disaster. So how do you know for sure if you are ready to move forward with Go-live? Here are a few tests to help you gauge the situation.

The hardware is all ready to use

This might seem more than obvious but you’d be surprised how many businesses have plans to upgrade label printers, weight scales or even laptops soon after go-live. It’s better to have everything that you plan to use for the foreseeable future in place so it can be used during pre-Go-live tests.

You’ve trained your employees and they are on board

You can get and keep your employees on board by involving them in the implementation process. Keep them appraised of how the system works and what changes it will mean for their work. Listen to any feedback or concerns that they have and raise them with your ERP implementation team throughout the process. It is important that employees feel that the new system will make it easier to perform their tasks and make fewer mistakes.

Every user should have received adequate training and have had the opportunity to test the system prior to Go-live. Not only should they be able to use the system, but they should also understand it both in terms of the aspects they are personally using and also in the “bigger picture” context of how their role fits in with the proper running of the whole company. You should be aware that some employees might assert that they are comfortable with using the system but haven’t actually fully tested all the aspects of the system that they might have to use. To prevent this, set up systematic checks and allocate sufficient working hours to training and to testing the system

Your data is ready

Preparing data for migration to the new system is time and labor-intensive. It requires careful planning and even more careful execution. A successful go-live is extremely dependent on how well your data has been prepared and in fact not spending enough time preparing data is also one of the most common go-live regrets. Make sure you assign competent, responsible individuals to this task. There is no room for carelessness here.

When the data has been prepared, it should first be sent to the test environment so that you can check that the data is complete, accurate and clean. Insignificant data issues can be amplified when moving to a new, more sophisticated system so extreme vigilance is required during testing.

Before proceeding with go-live, also make sure that all your data is backed up sufficiently. If something goes wrong, you can’t afford to lose your data too.

You’ve tested the system

It goes without saying that it would be foolish to move to a new system without checking that it works properly, but how rigorous should testing be? And how tolerant should you be of test failures?

Hardware, software, processes, workflows, procedures, system integrations, users and even the backup system and process should all undergo extremely thorough testing before the system can be signed off on for Go-live. You have to check that every feature, functionality, extension, report and dashboard is working properly and that the people who will be using it know how to. This should include running a variety of business scenarios through the system. It is also key that testing should be conducted using a variety of data sizes. It is particularly crucial that you test the extremes of the data size range that you are likely to use to check the system is robust enough to cope with anything you throw at it.

Don’t be dismayed if a large number of problems come to light during testing. In fact, test failures should be expected. Since the very purpose of testing is to find all the things that aren’t working quite right, every failure detected prior to go-live is, in fact, a success. It is important not to panic, to deal with failed tests pragmatically and focus on both causes and solutions as well as creating contingency plans, rather than the fact that an issue has been revealed.

Even successful testing is likely to require follow-up action too. During testing, it will often be necessary to adjust user permissions, expectations of how long processes take and how many resources need to be allocated where and when.

Major bugs have been fixed

If you wait until absolutely every minor bug has been resolved, you’ll never go live. All software has bugs that only rear their ugly little heads during very specific circumstances. It’s impossible to find them all. But any major bugs that have a high impact on your business should absolutely be dealt with before Go-live and there should be a contingency plan for any major bugs that might crop up close to go live as well.

You’ve done a dry run

When you think that everything is in place, it is time to run system-wide testing. Think of it as a dress rehearsal. All processes should be fully tested in the sequence that they would happen during the course of running your business. You should also practice data migration to make sure that you aren’t going to migrate corrupt or duplicate data to your new environment.  If everything goes reasonably smoothly, with only some small fixes needed then you are ready. If you meet some major challenges, it is worth addressing the issues and then running another dress rehearsal scenario.

Get the timing right

The right time of year

Unfortunately, there very rarely is a perfect time for any working business to go live. Even in the best scenario a lot of time and resources will be spent on preparing for go-live and you have to be prepared that there will be some degree of disruption on the day.  That being said, some times are definitely better than others.

It is advisable to choose a quieter period in the year. This is primarily to accommodate your staff who will need to fit in training on the new system alongside their regular tasks before go-live and then get used to using the new system afterwards. By reducing pressure on your employees, you’ll improve user acceptance and reduce the risk of user errors.

You should choose a time when as many key people as possible are available. It would be unwise to go live at a time when many people are on leave e.g. during school holidays when many people take time off to cover child care.

The right day

Choosing the beginning of a new financial year might sound like a good idea. That way you’ll have all the transactions and reports for the year on the same system. However, in most businesses, this is also a time when employees experience additional workloads meaning they will have less time to adjust to the new system. They are more likely to experience higher stress levels and make mistakes.

The traditional route advocated by many ERP consultants is to go live at the beginning of a calendar month. The reasoning behind this is that it gives you a clean cut-off for financials, payroll, reporting, etc. This is sound logic but there are also those who champion mid-month go-lives. They argue that this allows the accounting department more time to close the previous month fully and adjust to the new system before dealing with the current month-end.

This should all be discussed with your implementation partner who will give you the benefit of their experience and look at how your business works, what times are busy and for whom and they will be able to guide you towards the right moment for go-live.

No matter what time you choose in the end, the key thing is to keep your old system as up-to-date as possible. Don’t be tempted to let things slide with the intention of adding them to the new system later. Having up-to-date data in the old system is always a key factor in a successful go-live.

Delaying go-live

The final thing to remember is that if you need to postpone the go-live date, this is also not a sign of failure. Unexpected challenges arise during nearly every implementation and postponing go-live is not at all uncommon. Keeping the business running and not impeding employees in their work should be seen as the priority during go-live and not the date. If you need more time to ensure a smooth transition, it invariably pays off. The costs associated with extending will usually be minimal in comparison with the potential costs of disruptions to your business caused by unresolved issues that can arise from a premature go-live.

What to do on the big day

Now that you have established you are ready, have decided on a definite day and time for go-live, your work is not over. It is very important to create an environment in the business that will help you catch any issues during go-live quickly, and also give you the resources to resolve those issues quickly.

Have training and reference materials at the ready

Your employees should have been given plenty of training before go-live but they will always forget certain things, meet unforeseen situations, or merely want to double-check what they remember from training. You should make sure your employees have easy access to training materials particularly during the first few days after go-live. Although it can be helpful to have a human instructor on hand, most of the time your employees will be able to resolve any doubts independently if the relevant information is to hand in the form of documents or videos. This will free up consultants and other key staff to focus on any other more complex issues that may arise.

Make sure help is at hand

For the first few days, make sure you have additional help from your internal IT team and your implementation partner on standby. Even during the best prepared-for go-lives, sometimes certain things just go awry but if you are ready for that, and have the right people ready to step in, you’ll stop it from feeling like a complete disaster. The experts can get to work on ironing out problems immediately as they occur and they’ll help you maintain a calm, controlled working atmosphere.

Keep a close eye on your new normal

Assign people to just keep tabs on things during the first day or so. They should walk around, talk to employees, make sure everything is running smoothly, take notes about any room for improvement or any difficulties staff are having and also direct your employees towards any support they require. Not only will this give you useful information, but will provide your team with reassurance and confidence in their new way of working.

Celebrate!

After the intense period leading up to go-live, it is fair to say that everyone involved will be deserving of a good old pat on the back. If everything is up and running, even if there are a few hiccups, this is definitely cause for some celebration.

If you want more information regarding the implementation and Go-Live process for SAP Business One, please get in touch with one of our implementation specialists.

Article provided from CompuTec – www.computec.pl

SAP Business Software for SME’s

SAP business software for small and medium-sized enterprises (SMEs) is a popular topic. As we all know, SAP is one of the most successful business software providers in the world. But contrary to popular belief, SAP is not just for large companies with thousands of employees, it can be used by SMEs, even if your business only has one department or product/service.

Overall, SAP has made tremendous progress in revolutionizing the ERP industry and continues to make great strides in how businesses all over the world conduct their business. However, in recent years, SAP has been making ERP solutions available to smaller business at a more affordable price point.

For organizations that don’t have big budgets, the SAP business software solutions for SME’s might just be the ticket.

If you are considering SAP business software for your businesses, then no doubt you have come across some negative remarks about its complexity. It can be difficult to navigate the many modules that are needed for a viable business system. However, SAP has made it easier through SAP Business One.

SAP Business One is an all-in-one integrated ERP solution, designed to suit the needs of small and growing business enterprises. The business software for small organizations has been designed to provide effective management of financials, inventory, sales, marketing, manufacturing, procurement, shipping, transportation and more.

SAP Business One for small to mid-sized companies has been designed specifically to cater to the needs of SMEs. It covers off all the basics of running a company and enables you and your team to focus on other aspects of running and growing your business.

SAP Business Software for SME’s has the power to speed up growth and create reliable data on daily volume, revenue and profits. SAP makes small companies stronger and smartest companies bigger.

Below is some of the functionality available in SAP Business One for SME’s:

Financial Management

Accounting

Controlling

Fixed Asset Management

Banking and Reconciliation

Financial Reporting and Analysis

Sales and Customer Management

Sales and Opportunity Management

Marketing Campaign Management

Customer Management

Service Management

Reporting and Analysis

Mobile Sales

Purchasing and Inventory Control

Procurement

Master Data Management

Warehouse and Accounting Integration

Accounts Payable

Reporting

Business Intelligence

Report Creation and Customisation

Interactive Analysis

Intuitive Tools

Analytics and Predefined Metrics

Powerful data visualisations

Analytics and Reporting

Dashboards and Reports

Real-time Analytics

SAP Business One

SAP Business One is a single, affordable solution to manage your entire small business – from accounting and financials, purchasing, inventory, sales and customer relationships to reporting and analytics.

Regardless of the size of your company, whether it’s a small enterprise or a non-profit organization, if you are looking to improve efficiency, track business data, work with vendors, interface with customers, make real-time decisions to boost growth and much more, implementing an SAP System is the best way to do it.

SAP business one modules

SAP Business One is not only the wise choice for most companies but with SAP you will also get access to an award winning implementation partner like us, with our team of SAP trained consultants, with almost 20 years of implementation experience across the United Kingdom.

Let us answer your questions during a meeting at your premises and explain the special advantages of this ERP solution exactly for your company – call us on 01244 676 900

The 5 Biggest Myths About Small Business ERP

Small Business ERP Solutions have been around for years. The demand for them has grown over the past decade, but still many myths surround ERP solutions.

In this article, we’re going to take a look at five common myths regarding ERP solutions for small businesses, and address how these myths can adversely affect your business if not understood correctly.

Myth 1 – Small businesses don’t need ERP

The need for a well-organized structured workflow is a must for small to mid-sized companies. Transactions occurring inside a business often involve different departments and intersect at various points – prompting the need for cross-departmental information sharing. In such cases, an ERP system can help promote growth by maintaining a seamless flow of data across departments.

Myth 2 – ERP is too expensive for small businesses

Every organization is seeking ways to reduce costs. With so much money being invested in new initiatives, it may be difficult to remember the old maxim—you have to spend money to make money. ERP software is an important tactic for reducing costs within your organization without sacrificing your return on investment (ROI).

ERP software has the potential to streamline business processes and thus increase productivity and profitability. The ultimate aim is to help your business grow and flourish, and not only maintain the status quo.

All this is possible without having to invest heavily, as ERP software costs are very reasonable and affordable. It can be implemented as per any business’s financial capacity; no need to wait for ‘Eureka moment’ as such, as long as there is a will, there is a way!

Myth 3 – ERP systems are only for big companies that have very complex processes

Software used by larger companies can be a great choice for small businesses as well. ERP systems were traditionally used only by the largest of firms due to their complexity and size of implementation required. But, as technology has advanced, the landscape has changed significantly. Smaller organizations have been increasingly able to take advantage of customizable ERP solutions that cut costs, reduce paperwork and increase business efficiency.

Myth 4 – A new ERP system will be expensive to implement & maintain

It is a common misconception that implementing an ERP system is too expensive and takes too long. A lot of businesses avoid getting an ERP because of this. But if you don’t understand how you will benefit from an ERP system, you should consider how it can reduce your costs and increase your revenues.

Myth 5 – ERP is too complicated

Complexity is the biggest misconception about business software. Despite what you might think, you don’t necessarily need complicated solutions to run your business.

This is a myth that can hold you back from exploring your options for business software. You probably have experienced the challenges that come from working with multiple software tools, but I’m here to say that it doesn’t have to be that way. With the right system, you could streamline your business processes and increase productivity without breaking the bank. It might even save you money by cutting out extras like higher salary costs, support fees, unnecessary consultants, and more.

The reality is that smaller businesses face the same pressure to work smarter and faster, so they’re looking for simpler, affordable software solutions to help them out. This shift represents a huge opportunity for SME’s looking improve daily life in the workplace—especially when it comes to shrinking time spent on routine tasks.

Are you looking for an ERP solution for your business and are confused how to how about it?  Our experienced consultants can help identify the right products and solutions for your business. Feel free to reach out to us at [email protected] 

 

Continue…

What are the benefits of cloud ERP?

In recent years, cloud computing has been heralded as the next big thing in technology. With cloud ERP, it’s not only the small and midsize enterprise (SME) that can benefit from on-demand software solutions. Even large companies are jumping on the bandwagon to take advantage of the benefits of cloud ERP.

There are a number of factors that businesses need to consider when creating a strategy for transitioning from legacy ERP systems to next-gen solutions. While the solution’s capabilities and features/modules may be critical, it’s also important to take time to evaluate the deployment option itself.

Cloud ERP is a model of enterprise resource planning (ERP) software deployed as a hosted service over the Internet. This generally includes the use of cloud computing resources and is often delivered as a Software as a Service (SaaS) model.

Cloud ERP is a cloud computing solution for ERP, used or accessed by users through a web browser. It is similar to SaaS ERP, except that SaaS is a subset of cloud ERP.

Cloud ERP can be thought of as a middle ground between on premise software and SaaS ERP.

By itself, the cloud doesn’t solve all of your company’s problems. But cloud ERP can reduce your up-front and ongoing costs and allow you to focus your technology resources on improving your business.

If you’re looking for a way out of outdated or underperforming legacy ERP systems, here are five benefits of cloud ERP for you to consider.

Lower capital requirements to access innovation

With traditional on-premises systems, when you invest in new technology, you pay for it up front. Then, as your company grows and requires more computing power, you often have to pay again to upgrade to more hardware.

The initial cost of cloud technology is lower than on-premise technology. Cloud-based applications can reduce upfront costs for companies that would otherwise have to invest in physical hardware and software.

Built in Disaster Recovery

Nobody wants to think about disasters happening to their businesses. But they can happen, and it’s smart to be prepared.

The latest cloud ERP software enables you to recover your business operations quickly after an interruption if your physical site is destroyed or suffers serious damage. That’s because the entire system operates on multi-geo locations, which means if one data centre goes offline due to an unexpected phenomenon, you’ll still have full access to your ERP system.

Scalability

 Scalability is a huge feature of cloud software: it allows you to grow without taking the risk of over-investing at the beginning. A lot of the time, small businesses don’t know what their future holds. They can be constrained by loyalty to an on-premises solution, which locks them into a certain number of users and upgrades that they might not need.

Automatic upgrades

Upgrading your software can be a complicated process. With traditional on-premises systems, you typically need to hire a team of IT professionals to perform the upgrades — a process that can take weeks or months.

With cloud ERP, your software upgrades automatically when new features are added. As a result, you can spend less time managing upgrades and more time growing your business.

 Fewer infrastructure costs (technical requirements)

Another benefit that keeps popping up is the non-reliance on infrastructure. As a cloud ERP solution is a web-based service, you don’t need to worry about installing and maintaining servers or software. You also don’t need to worry about setting up database connections and other technical requirements. That means you can focus more on improving your business performance.

In summary:

There are several benefits of cloud ERP with the primary benefits being scalability and cost.

  • The cloud provides significant savings in hardware, software and other infrastructure compared to on-premise software
  • Additionally, with hosted ERP, an organization can implement the vendor’s entire suite of applications. This minimizes the need to implement and integrate another application at the back end.
  • Cloud-based ERP enables greater collaboration, better communication and faster response times. Organizations can collect data in real time, which allows them to react quickly.
  • Hosted ERP moves the responsibility for maintenance and upgrades to the cloud vendor. This simplifies and streamlines IT operations.
  • With a cloud-based ERP strategy, an organization’s ERP environment has built-in disaster recovery, which means the organization can proceed through regular business operations, even during a disruptive event.

Looking for more information? Visit our dedicated SAP Business One Cloud page here

The Difference Between an ERP solution and Accounting Software

It’s often hard to distinguish the difference between an ERP solution and Accounting Software as the roles of ERP systems and accounting software solutions have become increasingly blurred. While traditional standalone accounting solutions handle core accounting tasks such as accounts payable, receivables, transactions entry, and bank reconciliation, they lack the management capacity to track information from the earliest stages of a company’s lifecycle.

Over the last two decades, businesses of all sizes have adopted Enterprise Resource Planning (ERP) solutions in an effort to gain better control over the financial operations of their companies.

Given the amount of money that businesses invest in these solutions, many ask themselves the fundamental question: “What is the difference between an ERP solution and accounting software?”.

Choosing an ERP solution versus an accounting software is never an easy decision. In the early days of business, you might have been happy using a simple spreadsheet to track your finances and customer data. However, as companies get larger, you need solutions that can assist with efficiency and growth.

Even though both ERP and accounting software are used in the daily operations of a company, both of them differ in many important ways.

ERP stands for Enterprise Resource Planning. It’s an umbrella term that represents an entire system that is used to automate the most vital business processes of your company.

Accounting software, on the other hand, is often referred to as financial management software.

What is Accounting Software?

An accounting software solution is a tool for dealing with financial and cost accounting activities. It can help manage all sorts of administrative issues, from managing inventory to payroll. These functions are owned by and sit within the finance department.

What is an ERP system?

An ERP (Enterprise Resource Planning) system is software designed to deal with financial management, supply chain management, and customer relationship management.  An ERP system contains the full suite of functions needed for a company to operate. These functions tend to be shared across an organization.

Difference Between an ERP solution and Accounting Software

ERP integrates your business processes, while accounting software is meant for maintaining your financial records. The former offers you a better grip on your overall business performance, while the latter lets you get rid of messy spreadsheets. Accounting software has its limitations, where ERP systems boast flexible functionalities that can be modified to suit your business needs.

The main feature that distinguishes ERP software from accounting software is that ERP software is a single, integrated system designed to streamline not only the accounting process but also the management of a business.

Why is ERP better?

So, while accounting software works within the bounds of a company’s financial data, an ERP solution will integrate business operations into a single system. In other words, an ERP solution is capable of integrating external factors such as inventory and warehouse management, customer relationship management, supply chain management, etc., into the financial data that the accounting software provides.

Overall, an ERP system would save you both time and money. You’ll have one source of information that can be retrieved at your fingertips.

If you’re considering investing in ERP software, let’s have a free half hour where we can show you how our SAP Business One ERP software could help your business grow. Book your session here 

What is Cloud Based ERP?

What does cloud based ERP mean and why should we consider it as an option for our business. Let’s explore what this is, and how it can benefit companies of all sizes.

ERP software helps companies to keep track of, control and register their entire inventory. This software helps companies to manage sales and purchase records, as well as automating the financial and accounting departments.

The software also integrates all necessary business operations and provides a single source of data and records. These programs help with procurement, production, distribution, and fulfilment. With the cloud ERP program businesses enjoy the benefits of remote access and can share information freely across an organisation.

What is cloud-based ERP?

Cloud ERP is like any on-premises software application that companies buy, with one key difference. A cloud ERP system allows the company to use the software over the internet.

For cloud-based ERP, the provider is responsible for the application, data storage, the underlying operating system, servers, the physical data centre infrastructure and installing security updates and feature upgrades.

Utilising the cloud enables business owners to access the full functionality of enterprise resource planning  software without having to install or upgrade any hardware or hire expensive system administrators.

This means business owners can access the same, or better, features as on-premises systems with less hassle and without incurring most of the high upfront costs of traditional ERP solutions.

Benefits of cloud

Cloud-based ERP can offer plenty of benefits to your business. From integrating your existing systems with the cloud version of the application to the option of on-demand pricing whenever you need it, Cloud ERP is something that can make your life easier.

Quick return on investment

Businesses are always looking for ways to improve their ROI. Therefore, ERP systems are an investment for them. The best part of buying cloud-based software is you can use it when you want to, without the traditional investment in hardware and software.

With the most advanced cloud-based ERP solutions available today, you don’t have to disrupt your business processes at all. They run seamlessly in the background giving you the opportunity to retain full control over your business decisions.

Let’s dive into the 4 key benefits for business growth:

No Hardware Management

Cloud technology allows organizations to focus on what is important rather than investing time, money and resources on creating, maintaining, and upgrading their servers.

Accessibility

Cloud-based ERP allows businesses to access their critical business information from anywhere and from any connected device. This provides each employee with the same up-to-date information, no matter how far they are from headquarters. In turn, employees can make decisions faster and with greater confidence, leading to improved productivity.

Scalability

Cloud-based ERP solutions allow organizations to grow their business in a way that is better suited to the needs of the business. Over the past few years, internet-based solutions have removed many of the burdens and challenges associated with traditional ERP — namely — the need and/or the technical ability to scale and add on new users and locations.

Better utilization of resources

Because it’s not hosted on your company’s computer, there is no need for staff to monitor, maintain and support the system. By enabling your IT staff to work on other projects, you can improve the value of your business.

To summarize:

Cloud ERP is a software that doesn’t require you to install it on your own server. Cloud solutions are hosted by the vendor and accessed by you over a cloud-based platform using internet browser. This makes it easier and faster for the business owners to get started with the software usage and take their business to the next level.

Cloud ERP helps businesses to gain flexibility, scalability, and control over their operations – learn more here

Want to learn more about SAP Business One? Download the solution brief here

 

Cloud ERP Software for Small Business

Cloud ERP software for small business allow business owners to have the best of both worlds–to have a scalable solution to their needs and to have a cost-effective software.

Working in a small business can be challenging. After all, there are just so many decisions you have to make on a daily basis. From figuring out which service to provide, to choosing the right technology solution, there are a lot of things that must be considered and more often than not the pressure is on.

But the good news is that you can now get help when it comes to your business’s accounting and operational needs with cloud ERP software for small business.

Small and mid-sized businesses often struggle with the question of whether to choose an on-premise or cloud-based ERP software.

Selection of the right solution will have a major impact on your overall efficiency and productivity, which is why it is crucial to weigh up both options before making a final decision.

Let’s take a look at some of the benefits of cloud ERP software for small business rather than on-premise ERP software.

Flexibility

Cloud ERP offers more flexibility than a conventional software solution because it can be accessed from anywhere, providing you have a working internet connection. This means that decisions, data sharing and reporting can be performed at any time from any location.

Scalability

Cloud ERP has massive benefits, but one of the greatest is the ability to quickly scale up or down as needed. This can prevent headache-inducing issues during times of growth or contraction.

Reduced Implementation time

It is undeniable that systems on a Cloud can be configured far faster compared to an on-premise solution. Since small and mid-size companies can go live with the solution very quickly, it’s easy to see why so many companies are adopting Cloud.

Cost value

While on-premise ERP can be expensive, Cloud-based offerings often do not require a large upfront payment and can help spread costs over time. If your goal is for costs to stay down, then Cloud ERP will be appealing to you.

In summary, Cloud ERP software for small business is a popular solution considering it eases the complexities involved in implementing IT infrastructures and software costs.

If you’re looking for ERP software that will allow you to enhance efficiency and productivity, the cloud option might be a good choice. If you would like to discuss Cloud ERP or any business software in general, then get in touch today! 

Benefits of using Business Management Software

A business management software system (or ERP) is a software package that automates business operations. It can be used for everything from retail to production and can help you work more efficiently and accurately.

Business management software has become a popular way for small businesses to run more efficiently, and many large companies continue to adopt this practice in order to reduce their expenses and cut their time for administrative tasks.

In addition, there are many specific benefits to using business management software. These include improved supply chain activities, better inventory levels, more cost-efficient manufacturing processes, and fewer errors from human data entry.

A business management system (or ERP) gives you more time to analyse and grow your business, making your business more organized and profitable—while better serving customers.

The following are the top 3 benefits of having a business management system.

Increased Productivity

One of the biggest benefits of using a business management system is that it cuts out a great deal of the time spent on administrative tasks, which is one of the most significant costs for many organizations.

Using business management software allows your employees to get more done, because it does the tedious jobs for them. They can spend their time doing other, more valuable, and meaningful work.

Improved Inventory Management

Having a quality business management software system can be very beneficial. It will help you optimize your inventory levels and make inventory control more precise, which in turn prompt you to make informed decisions. This will certainly raise your company’s profits significantly.

Real-time Reporting

With a business management system, your business will be able to gain in-depth knowledge about its financial situation. True real-time reporting can dramatically improve your business and direct access to information means faster, more accurate business decisions every time.

Summary

There are a lot of business managers that might wonder whether or not technology is good for their company. It can often be hard to tell whether the benefits of business management software outweigh the costs until you make the decision to implement.

But in reality, technology is good for just about any company no matter its size.

A business management system makes running your business easier, allowing you to focus your attention on the growing aspects of your business. It also allows you to manage finances, projects, and human resources efficiently and easily.

There are so many business management software solutions available on the market and it can be difficult choosing one that you can rely on.

However, if you’re looking for an efficient solution which will enable your business to work more effectively, get in touch with one of our Signum Solution experts today!