Food Distribution Software Helps Organize Food Inventory

When you’re in the food business, it takes a lot to keep your inventory organized. A restaurant or grocery store may have thousands of items to track and maintain, and that can be very complicated. Food distribution software can help.

Food distribution requires a lot of planning, organization and resources. From shipment schedules to production demand, there are many factors that contribute to the success of your business. Managing all these details is much easier with the help of automation, which can simplify tasks and cut down on errors.

To stay competitive in today’s rapidly changing marketplace, food distribution companies must focus on both efficiency and profitability. While many of these companies try to address the challenges that arise from their unique markets by deploying a variety of disparate software systems, there’s a better way to manage the complexities of food distribution software: ERP solutions for food distributors.

ERP software for food distributors can make a big difference in how you handle inventory. Here’s how:

1. Automate processes

An ERP system can automate your most essential business functions, including purchasing and inventory management. This gives you and your employees more time to concentrate on other tasks, such as expanding your customer base and making sales calls.

Automating inventory management processes can help you avoid errors, make it easier to find information and reduce the time it takes to complete daily tasks. All of those things add up to more productivity and less stress on your employees.

2. Make purchasing easier

When you use an ERP system that’s designed specifically for food distributors, you can use it to manage inventory automatically, so you always know when it’s time to order more. With the right software in place, it can even generate purchase orders automatically once stock reaches a certain level — saving you lots of time and stress.

When you know exactly what your customers want, when they want it, and what stock needs replenishing, ordering is simple. ERP systems help you manage supply chains by getting more accurate data from suppliers and keeping track of every step in the process.

3. Get better supply chain management

Inventory issues can quickly get out of hand if they aren’t properly managed, which is why so many food distributors are turning to ERP systems for help with this task

ERP systems help you maintain visibility into all aspects of your supply chain and improve oversight of operations. In addition to automating many tasks such as inventory tracking, they can also automate ordering and help you manage vendors so that you always have accurate data on the status of orders and deliveries at all times.

4. Boost productivity

An ERP system enables better workflows that allow food distributors to manage inventory more efficiently. By providing real-time data on hand, on order and committed quantities, the software helps them plan deliveries accordingly and avoid common supply problems such as overstocking or understocking.

Food distributor ERP software helps improve productivity by eliminating unnecessary work, automating processes that would otherwise require manual work, and providing access to a centralized location where all information is stored and widely accessible.

A good ERP system will automate many of your inventory management processes, freeing up your staff to work on more important tasks.

5. Improve accuracy and efficiency

Automation means fewer delays and mistakes due to human error and better coordination among different business functions that depend on inventory data, like accounting and purchasing.

The system automatically updates itself as products are moved in or out of the warehouse, so there’s no need for manual recording of transactions. In addition, it comes with barcode scanning capabilities that are necessary for high-volume operations. This means that employees no longer need to spend hours checking inventory by hand; they just have to scan each item using a scanner device which will be recorded automatically in the system.

6. Reduce waste and spoilage

Food distributors typically stock large quantities of perishable items in refrigerated or frozen storage. With ERP software tracking your inventory, you’ll know exactly how much food you have at any given time, so you’re not overstocking or letting food go bad in storage while it waits to be sold and delivered. This also helps prevent stockouts, so you always have what you need when it’s needed, whether it’s on a regular schedule or special order basis.

Overall, you’ll have a much better view of what you have on hand, so you can reduce overstocking as well as understocking of products that are essential for your customers’ needs. This can save money as well as help prevent food from spoiling before it can get into the hands of paying customers.

7. Ensure supply readiness before each delivery

With food distribution software, you can create detailed records for each item that tracks information such as expiration dates, storage requirements and special handling instructions. In addition, ERP software connects with your accounting system to provide real-time data about customer orders and your own production schedule

It’s important to send the right amount of food each time you deliver an order. Food distributors using ERP for inventory management can quickly find all orders that are scheduled for delivery at a particular time. This is especially important if you deliver perishable goods — no one wants their steak or produce to sit around too long waiting for the truck!

An ERP software solution is vital for your food distribution business in order to automate processes, make purchasing easier, and get better supply chain management. The right ERP software can help you boost productivity and ensure supply readiness before each delivery.

If this sounds like a good fit for your business, here are some more benefits of ERP software for food distributors:

Track your inventory and shipments

Food items have expiration dates, and it’s imperative that you pay attention to them. With an ERP software solution, you can easily track your inventory and shipments so that your food items never expire or reach the customer at their worst condition.

This feature saves time and money for your business. You will also know exactly when a shipment is going to be delivered, allowing you to determine when to place another order with the supplier.

Manage orders efficiently

With an integrated system from the point of sale to the point of shipping, you can manage orders efficiently across several departments through one single platform. Your online ordering system automatically sends orders from customers directly into the order management system.

This means no more manual entry into a separate system by a second team member or department. The amount of time saved in this process alone is huge.

Break down silos between departments

When everyone is using the same platform, it’s much easier to communicate across departments and share data that helps drive better business decisions.

Manage multiple product lines

ERP software allows you to run multiple warehouses simultaneously. This way, it will be easier for you to manage all your products and product lines across different warehouses or locations in one program.

Organize your processes and data into one system

You can organize everything from customer information to vendor information, product information and so on. In fact, everything from financial records to customer service information can be organized into one system with ERP software for food distributors.

The key takeaway from this should be that ERP, and specifically food distribution software, can have a major impact on your business’s success—particularly if you’re a food distributor who is currently running things fairly “by hand.” Finding a solution will take some time and effort, but it’s well worth the effort in the long run. You might even be pleasantly surprised at what you can accomplish.

So, if you’re a food distributor and your business is currently running on disparate systems or Excel, think about implementing an ERP system that will help control inventory, receive orders, invoices, and more.

There are plenty of options out there for food distribution software, and SAP Business One happens to be one of them. Like any piece of technology, it’s not the only one that can accomplish what you need done—but it is a viable option. Whether you choose this or something else, it’s worth taking the time to find a solution and organize your business more effectively.

All in all, ERP is a powerful tool for businesses of all shapes and sizes, but most importantly for food distributors, who have come to rely on technology as an integral part of their business. By partnering with a platform like SAP Business One, you can build in greater flexibility and streamlined efficiency into your daily operations.

Value of ProcessForce for Food Process Manufacturing

There is a trend among food process manufacturing companies to use software that provides real-time information about the production process so that any disruption can be minimized. Using CompuTec’s ProcessForce for food in combination with SAP Business One can help you to have a great view of your company.

The food and beverage industry leads some of the most complex businesses. Competition is fierce and consumers have higher expectations when it comes to products and services offered.

Manufacturers in the food and beverage industry have continuously been seeking different ways to do things better and faster, while keeping costs in check.

How do they do this? The answer is two-fold: they use technology to maximize efficiency as well as reduce expenses — including operating on smaller margins.

Even with increased challenges, manufacturers are making major strides to improve by moving towards a business service model.

Accomplishing this requires an increase in transparency, tighter controls, good planning, streamlined operational processes and more collaboration between departments — all of which require investments

The implementation of SAP Business One has always been a crucial factor in the success of many small and mid-sized food processors.

Focusing on what they do best, i.e. manufacturing, and with the help of industry specific solutions tailored to their needs, these industry leaders can now effectively manage all aspects of their business, including finance and accounting.

With SAP Business One and Computec ProcessForce, small and mid-sized food processors can now operate across multiple locations with the same level of efficiency as their larger competitors.

SAP Business One and Computec ProcessForce are the ideal combination for efficient, error free and cost-effective data processing – resulting in dramatic increases in productivity and profitability, giving your company an advantage in today’s increasingly competitive market.

Here are some additional features that make ProcessForce and SAP Business One the ideal solution for food manufacturers.

Traceability

SAP Business One together with the ProcessForce add-on enable bidirectional batch-level traceability from the end product to the raw materials and vice versa. This means that you can trace the raw or contact materials used for a particular end product batch and to which customers the batch in question has been supplied to.

On the other hand, you can also trace all the end product batches in which a particular raw or contact material batch has been used and which supplier supplied the original batch.

As well as enabling an inventory level traceability from an end product back to its source, SAP Business One together with ProcessForce also provide an inventory level traceability for materials received from suppliers. This means that you can track down whether a supplier has delivered the correct amount of a specific material, at the correct time, of what quality and whether it was produced under suitable hygienic conditions.

What’s more, SAP Business One together with ProcessForce enables you to perform an inventory level traceability along each step in your production process from receiving to shipping.

This form of production process traceability ensures that the customer receives exactly what they ordered, when they ordered it and how they ordered it. It also allows you to see where any deviations occur in your manufacturing process so that potential.

Food manufacturing, Cakes

Product Information Management

Product information management is the process of collecting and storing all the data related to a product across its lifecycle. This includes sales, manufacturing and distribution information, as well as regulatory compliance requirements, such as ingredients and labelling.

There are many reasons why food processors need to manage product information effectively:

1. Systematic and detailed management of product information improves transparency and traceability of food products. The solution enables comprehensive and detailed management of product information, from raw materials to end-products. Detailed information such as item ingredients and allergen records can be stored in the ERP system’s item master data so that this information is always available when required.

2. Product information can be used to automatically control shelf-life information and batch ID generation, which streamlines daily business processes, for example. The solution has built-in functionality for the creation of shelf-life or expiry dates which are linked to the batch ID. Moreover, it contains a robust audit trail which helps to keep track of changes made to the product information over time (e.g., to ingredient lists).

3. Food processors require up-to-date knowledge on regulatory requirements, such as classifications, certificates and batch tests in order to ensure that their products comply with regulations. Product Information Management allows you to store all relevant regulatory documents within the solution so that they are always up to date and centrally available for users at any time.

Providing accurate and timely product information can enable your business to make more informed decisions when it comes to managing resources.

Here are a few ways using product information management can help you improve your bottom line:

Make better inventory decisions. Inventory is one of the biggest costs for any business. Using product information management to quickly and accurately track products in your inventory means you can avoid overstocking or running out of products in high demand. It also makes it easier to see what products may need to be reordered or replenished so they aren’t lost on the shelves.

Buy smarter. Accurate inventory numbers mean you can be sure you’re ordering the right quantities of necessary products at competitive prices. If your inventory system is based on inaccurate data, you may wind up with excess supplies that don’t sell or run out of needed goods before you get a chance to restock.

ProcessForce for Food processing enables companies to manage the entire product lifecycle from raw materials through order fulfilment and payment processing – including both business-to-business and direct to consumer.

Production planning and production management

For a food process manufacturing plant, one of the most important processes is the actual production planning of an order.

When an order comes in, certain materials are required to make the product. These materials include raw materials and finished products.

So once orders are received, we’re required to plan these materials out in our production facility and also make sure that we have enough of each item on hand.

And this means that when a particular small batch or run is complete, we’re able to replenish stock levels back to normal or move onto the next product on our assembly line.

ProcessForce is the production management solution for food & beverage and other process manufacturing industries. With ProcessForce, SAP Business One customers can successfully manage their production planning, production execution, inventory management and procurement processes.

Tailored specifically for process manufacturing, ProcessForce is an easy-to-use yet powerful solution that helps you manage your core production activities with clear visibility and greater flexibility.

The following are some of the main benefits of ProcessForce and SAP Business One:

Simplified business planning:

Automated business calculations based on predefined manufacturing rules help reduce errors and ensure better accuracy in your business planning processes. This improves the accuracy of your reports and provides a clear picture of your company’s performance at any time.

Flexible production scheduling:

The flexible scheduling functionality in ProcessForce allows you to adjust your schedules based on changes in demand or other factors quickly and easily. The ability to change planned orders within hours is especially helpful for perishable items or those with short shelf lives.

Business processes are an integral part of managing a food processing company. Nowadays, there is a lot of talk about process management and the need for efficiency across industries. That’s why it is crucial for food companies to select the right business process management software that will enable them to boost their productivity.

Treating food production as a series of tasks or activities also known as “processes” allows you to optimize your workflow and have a better control over your company’s resources. SAP Business One with Computec ProcessForce provides powerful functionality that helps you manage your processes in a simple, efficient way and enables you to:

  • Manage complex recipes
  • Forecast with real-time data
  • Plan production more effectively

  • Estimate cost savings, yield and profit
  • Eliminate errors, bottlenecks, and delays from the production process

Computec ProcessForce is an add-on solution that can be seamlessly integrated into SAP Business One allowing you to monitor every stage of the production process and make informed decisions about your company’s future. With Computec ProcessForce for food you can transform your company into a leaner, more effective organization able to meet market demands and achieve your bottom-line objectives.

It’s not easy to get a handle on daily operations when you’re juggling multiple tasks. You need software that works for you, not the other way around. And you need people who really understand your industry and can help you achieve success.

Signum Solutions delivers honest advice, straight answers and real results for companies just like yours — food process manufacturers who want to enjoy the benefits of smart technology without complicated, hard-to-use software.

Interested to know more? Watch these short introductory videos.

Contact us today so we can get started on a custom solution that will work best for you!

ProcessForce and SAP Business One

If you’re already in the manufacturing industry, you’ll know that it’s a complex world to conquer. From raw materials all the way through to distribution, there are several interlocked processes that all have to work together perfectly and in a timely fashion. But it’s not just enough for the manufacturing side of things to be successful: your sales, marketing and aftersales departments also need to perform at their best.

This article explains what both SAP Business One and ProcessForce are. How they work together and why they benefit companies with more complex manufacturing requirements.

What is SAP Business One?

SAP Business One is an Enterprise Resource Planning (ERP) solution from SAP that helps you to manage your business from one place. It is designed for small and medium size companies, because of its simple functionality, but powerful for its capability to connect you with an integrated systems and real-time information.

It integrates the manufacturing process with basic modules such as manufacturing management, sales and distribution, materials management, customer relationship management, financials, and more.

The flexibility of the solution allows you to tailor it to your company’s needs by adding integration solutions that are designed specifically for process manufacturers, wholesalers and chemical suppliers.

With SAP Business One, you get the advantage of easy implementation, low implementation costs and flexible deployment options.

Businesses of all sizes can greatly benefit from SAP Business One. You can use SAP Business One to transform your entire business by centralizing all of your data, information, and processes in one single system. From finance and accounting to customer relationship management (CRM), you’ll be able to manage your entire business more efficiently with real-time access to up-to-the-minute data.

As an ERP solution, SAP Business One can streamline key processes to give you better insights into your business and enable you to make data-driven decisions with real-time information to drive profitable growth.

SAP business one modules

What is ProcessForce?

Manufacturing companies have been using SAP Business One for years. Many use it as their ERP backbone, and rely on its tools to track inventory, build quality control reports, export data for importing into or exporting from other systems, report on production trends and much more.

SAP Business One contains great functionality for basic manufacturing operations. If you’re a business that predominantly manufactures standard items, it may be all that you need.

However, if you’re an advanced manufacturer, with specific production processes, specialised inventory management requirements or complex item structures – then SAP Business One might not have the capabilities that you require. ProcessForce gives you advanced capabilities tailored specifically to the needs of your process manufacturing business.

CompuTec ProcessForce is an add-on solution for SAP Business One that offers advanced capabilities for manufacturing companies. It works with the tools already offered by SAP, such as inventory and quality control, to provide new capabilities tailored to manufacturing needs.

The ProcessForce application interface is used to manage inventory, create production orders and design bills of materials, track and manage quality control issues and complaints from customers as well as manage products through procurement, manufacturing and support processes. This powerful solution can be accessed directly from the SAP Business One interface for simplified use.

ProcessForce is easy to use and can be implemented virtually anywhere in a production process. The solution increases visibility into the entire production process, giving you a single source for collecting, managing, visualizing and analysing information about your products and processes, with features for improving manufacturing quality, managing global supply chain issues and identifying opportunities for operational cost savings.

Businesses that run SAP Business One can improve their business operations by installing CompuTec ProcessForce. This software adds advanced capabilities for production systems to the functions already offered, including materials management and inventory.

Using the resources already provided by SAP Business One, along with the added functionality of CompuTec ProcessForce, manufacturing organizations can shorten time-to-market, keep costs down, increase sales and profits, and grow their businesses.

SAP Business One for manufacturing, functionality diagram

How does ProcessForce work with SAP Business One?

SAP Business One helps manufacturing SMEs on a tight budget to control their operation. But there are times when business owners need help from the experts and rely on third party application providers to help them get the most out of their SAP Business One installation.

ProcessForce has been built “inside SAP Business One” using the SAP Business One Software Development Kit.

This provides a seamless user experience to add to your core manufacturing functionality within the SAP Business One ecosystem. ProcessForce is purely native to the SAP Business One environment, therefore it naturally fits with your existing layout and processes, thereby reducing training costs and making it simple to use. This allows you to easily run factories, order materials, and improve efficiency in a manner that is familiar to you.

How does ProcessForce benefit companies with more complex manufacturing requirements?

Advanced manufacturing companies and factories face continuous challenges. With consumer needs becoming more demanding and complex, and stringent regulations being imposed on industries, the ability to execute complex manufacturing processes quickly is essential.

ProcessForce automates SAP processes to ensure that the company’s customers receive goods cost-effectively, on time, and of the highest quality. The manufacturing module in SAP Business One, when paired with ProcessForce, can become a comprehensive solution for any industry segment or size.

Let’s take a look at some features that ProcessForce provides that benefits more complex manufacturing requirements.

Supply Chain Management

SAP Business One’s seamless integration of data from suppliers, products, resources, processes, inventory and customers translates well with the addition of ProcessForce for increased efficiency. Consolidation of data remains a crucial step towards increased efficiency.

The pharmaceutical and food and beverage industries face unique challenges with supply chain data management. Manufacturers must have a reliable system in place to allow traceability of products throughout the supply chain to protect consumer safety.

One way to ensure supply chain accountability is with the ProcessForce 360 degree traceability application, which allows organizations to easily track and assess all related traceability transactions.

ProcessForce does this through:

Predictive Analytics

Traceability Dashboards

Relationship Maps

Data Integration

Quality Control

In the manufacturing industry, quality control is a particularly important concern. Any inconsistencies in a production process, from purchasing supplies to shipping products to customers, can be costly.

If you have any problems with the purchase of goods, manufacturing, or delivering to customers, you need software that will monitor those processes and alert you of any inconsistencies.

ProcessForce enables quality control teams to perform inspections and audits on a regular basis. This can be done without any manual intervention.

The system allows users to define:

  • The type of inspection or audit
  • Frequency of such inspections
  • Items required for testing or inspection
  • Resources required for testing (like weight scales, microscopes etc)
  • Alerts for maintaining communication with inspectors on the required tests and inspections

ProcessForce provides tools for management to review and analyse the results of audits performed by quality control team members. It also provides visibility on records and history of performing quality control audits. This helps management in understanding the effectiveness of their quality control process.

Product Routing

Product routing at its most fundamental is a standardization of the production process. When you know what comes before, what goes after and how much time it will take, you are in better control of your job flow. This can make a big difference in your plant’s efficiency and production rate.

Setting up your production is an essential first step to streamlining your workflow. It ensures that every machine on your premises is producing the right goods at the right time, with the right specifications.

ProcessForce makes this easier through an intelligent data integration system that seamlessly merges the pieces of all your individual processes into a single machine-to-machine interaction.

Product routing enables manufacturers to define machine control settings during production. These alter properties such as temperature, pressure, and machine speed. ProcessForce also helps manufacturers improve their production time through queue management, stock time, and run time.

Traceability and Accountability

Ingredient transparency and accountabi­lity are crucial aspects of running a manufacturing business. From the customer’s perspective, it is clear that ingredient transparency is a key to brand integrity.

Transparency and accountability are often used in tandem when discussing requirements for a manufacturing management system. It’s vital for customers to know what they are investing in, and just as important for businesses to know where their money is going when dealing with suppliers and employees.

ProcessForce has made full transparency possible by delivering the simple process that businesses need at every level of their organization. A full batch control and forward supply chain traceability allows uncomplicated exchange of data between all parties involved in the business model.

ProcessForce enables manufacturers, and their partners, to deliver transparency and confidence in the supply chain by giving access to data at the point of origin.

Customers can verify good manufacturing practice (GMP) compliance and identify batch performance. With enhanced accountability, ProcessForce helps businesses to meet their business requirements for traceability and recordkeeping.

In Summary

SAP Business One with ProcessForce gives you full control of your ingredients from incoming raw materials and shipping documents, to purchase orders and receiving reports. Keep track of every ingredient you take in and pay for, as well as all the ones you sell.

If your manufacturing business is process-based and you are looking for a way to streamline the key aspects of your operations, then you should take a closer look at SAP Business One with ProcessForce.

By leveraging both applications, you’ll be able to gain insight into production levels, costs and enhance customer service. Ultimately, this solution can help you become more efficient and deliver high quality products and services to your customers at lower costs.

Signum Solutions provides SAP Business One and ProcessForce implementations, support, and consulting. With over 15 years of experience working with these solutions, we are your experts for all your needs.

Our mission is to provide the highest quality business management solutions. We’ve helped organizations like yours gain a competitive advantage through innovative technology and service. Let us show you how ProcessForce and SAP Business One can propel your business forward. Contact us today.

Food ERP – Fuelling Your Business

Food ERP software has been growing in popularity over the last decade as the need to reduce the time spent on petty tasks, maintain regulatory compliance and ensure food safety have become more attractive.

Today’s leading food and beverage professionals need a platform that provides them with valuable insights into their business. And they need it all in an easy-to-use form at the push of a button so they can quickly respond to the largely unfixed challenges of this demanding industry.

Food and beverage can be one of the most complex industries. The food and beverage industry is intricately wrapped up in product design, production, marketing, business management, finance and much more.

In order to fuel the progressive engines of your business, you will need a specialized ERP platform that can manage all these processes seamlessly together so they work in perfect harmony to fuel your business from the inside out.

You’ll find a comprehensive guide in this article that will teach you everything you need to know in order to begin leveraging a food and beverage ERP for your organization today!

What is Food ERP?

Food ERP stands for Food Enterprise Resource Planning, which can be roughly translated into English as “food ERP allows food manufacturers to better satisfy customers and increase profitability amid an unpredictable market.”

A food ERP system is a suite of integrated software that manages and analyses all aspects of your business, from manufacturing and storing products to production and sales. It allows you to streamline processes, implement new technologies and optimise managers’ effectiveness so everyone has accurate, up-to-date information at their fingertips. Food ERP solutions collect data from anywhere in the supply chain – from your factory floor to your checkout point.

Food ERP solutions provide businesses with everything from your shipping and receiving, offset label design and printing all the way through to tracking inventory and managing point of sale transactions. This type of system enables you to digitize and automate every process in the supply chain so you can scale your business 24/7. Through its data-analysis capabilities, food ERP also allows you to gain valuable insight at every step in the process so you can align your operations to increase efficiency and product quality—fostering a culture of quality that boosts attention to detail and customer satisfaction.

Who can benefit from a Food ERP solution?

Food ERP solutions are great for businesses of all sizes, including but not limited to fresh produce, meat and seafood, dairy, bakery, confectionery, sauces and dressings, spices and ingredients, frozen and prepared packaged foods and all beverages.

There’s no doubt that ERP systems help businesses achieve their strategic objectives. However, if you need to get on board with an ERP solution, whether you’re a growing SME or a midmarket company with hundreds of employees, you’ll quickly realise that there is no substitute for experience in this field.

Food ERP software has been developed by industry experts with years of experience implementing and running successful solutions…which means that your food ERP system will have all the bells and whistles you need to maximise productivity and profitability.

Signs you need a ERP solution

One of the biggest reasons small food and beverage businesses often fall short in efficiency is because they don’t have an efficient way to track their business data. Having an electronic system to manage your records keeps things straight, helps you make faster decisions, and allows you to focus on focusing on what it is you do best – running your business.

If your business is encountering any of the following issues, then you should put a food ERP solution in place:

Poor customer satisfaction

If your product quality is slipping or shipments are delayed or missed, you’ll lose customers. If you don’t have the right data, you can’t find out exactly why things are broken, and what needs to be fixed

poor customer satisfaction

Decreased sales

Low sales productivity and lack of motivation can hinder your ability to achieve your company’s objectives and implement the necessary processes. Salespersons need an efficient and effective resource that provides all the data and resources they need—data that is readily available, delivered in an ERP solution.

Food ERP dashboard Sales chart

Data discrepancies

When the answers to critical questions are different depending on where you look and who you ask, there is a problem.

Data chart

Low yield, high waste

If your company’s core process is producing less value than it should, there are likely inefficiencies. You need to zero in on the root causes and make sustainable improvements.

Food ERP blog Recycling logo

Lack of demand forecasting

Without forecasts, you can be forced to deal with unsold products that will go bad. Without forecasting done ahead of time, you’ll face the same problem repeatedly.

Food ERP Demand Forecasting

The longer your company relies on outdated processes, the further behind you will fall. If you use outdated methods, you’ll have trouble keeping up with other companies and will lose the attention of your customers

Benefits of Food ERP

If you put a food ERP system in place at your food and beverage organization, it will allow your employees to carry out their responsibilities with precision, in alignment with your key initiatives.

Here are some of the benefits of implementing a food ERP in your business:

Higher yields

Food ERP helps you maximize the efficiency of your production lines. In practical terms, this means running more of what you’re making and working on less of what you aren’t. Food ERP lets you take control over recipe creation and item utilization to gain a greater focus on maximizing product yield rather than amassing hours spent managing manufacturing schedules.

Better consumer experience 

It will give you more visibility into key metrics, which should make it easier to produce consistent, high-quality products.

Assured regulatory compliance 

your business must meet the latest of food safety regulations. Successful ERP solutions can track all of your processes, ensure your food always meets your customers’ expectations, and give you the extra capacity you need to do all that.

Excellent food safety and recall readiness 

ERP makes it easier to track and manage your inventory, and that means you can quickly and effectively create and manage a recall so you can avoid losses from accidental spoiling.

Streamlined processes 

More than 90% of food companies use automated processes. Use automation to simplify workflows and accomplish more in less time. Automating your processes can reduce human error, increase productivity, and result in cost savings.

Greater efficiency 

Identify the shortcomings of your processes and correct them with robust data.

Why choose SAP Business One as your dedicated industry ERP

SAP Business One Food and Beverage Industry Edition is a powerful, full-featured solution that’s especially designed for food and beverage companies. It also simplifies the design and operations of these companies by streamlining tasks, centralizing data, and eliminating unnecessary time-consuming processes.

SAP Business One is the ideal platform for food, beverage, and produce companies that need to carry out food safety programs. With powerful inventory controls, warehouse management, and recall features, SAP Business One helps operations run simple and boost profits.

SAP Business One also helps ensure food safety by processing critical data, organizing parts of the supply chain into standardized processes, identifying threats to food safety, and making senior executives aware of all of this information

Get your business growing with SAP Business One

How chemical manufacturing ERP solves industry challenges

Chemical Manufacturing ERP – the solution that combines proven technology with a flexible structure.

As an industry, chemical manufacturing faces unique challenges. You need to make important decisions fast with so much on the line. Though each chemical manufacturing business has different needs, most have similar software challenges.

Here’s how a chemical manufacturing ERP solution can meet your business challenges.

Managing the supply chain

Having a clear framework for gathering and sharing information about the entire supply chain can help you prepare for disruptions and quickly respond to changing customer needs. Using a chemical manufacturing ERP helps you prepare for any disruptions and gives full visibility across your entire supply chain.

Adhere to compliance and demand

Chemical manufacturing companies can expect to face a variety of changing regulations and customer demand. Failing to comply with global laws and regulations is a serious matter that could jeopardize the success of your supply chain, reputation, and bottom line.

By implementing a holistic view of your operation, you can be sure your supply chain is meeting all regulatory requirements in a safe, secure, and optimal manner.

Data management

As a chemical producer, you need to generate accurate reports quickly, ensuring that your business can respond to the requirements of its customers in just the right time. That is where an ERP system can help you.

Chemical Manufacturing ERP software enables companies to maintain a comprehensive, real-time view on relevant business processes and make their data more flexible and informative.

Recall and quality audits

It is really not a simple job to manufacture chemicals. Every step of that process is crucial in producing the desired product in the required quality. It deals with chemicals, which are inherently unpredictable.

Chemical companies must rely on data from operational processes accurately and capture it correctly. If they must recall products, they must be ready for it.

To be prepared for a quality audit, chemical companies must integrate traceability data across the business that should be made accessible to various stakeholders such as suppliers and customers during the

Using a chemical manufacturing ERP software solution with good controls can help lessen the burden of auditing for many organizations.

In today’s competitive business world, every business leader is aggressively searching for a way to gain an edge on the competition. One underutilized strategy is to streamline and automate your company’s information technology capabilities.

By investing in a chemical manufacturing ERP solution for your company, you can improve efficiency, reduce costs, get better data analytics, and increase overall profitability.

With access to advanced manufacturing analytics and the power of real-time data, you can stay ahead of the competition by getting closer to customer buying trends, vendor relationships, and industry regulations.

The SAP Business One solution for chemical manufacturers and distributors is an integrated industry platform. With it, you can track the entire shipment cycle—and beyond. You can also streamline many processes involved in running a business and integrating your enterprise systems. Find out more here

Key benefits of ERP for Food and Beverage

There are a number of benefits as to why the food and beverage industry should be using an ERP system for their business.  These are a few reasons as to why every Food and Beverage company should have an effective ERP:

Regulatory Compliance and Reporting

There are numerous food safety risks that regulatory regulations are trying to control. Capturing and maintaining data involves different sets of people in your organization, especially from the production side. It’s important that you have a system that tells you how, when and where of safety-related information.

With the right software, managing food safety compliance is a breeze. ERP systems for Food and Beverage must have the capability to record real-time data in various aspects of supply and manufacturing during production and be able to store data for future retrieval.

Remaining compliant is vital to protecting your reputation, your customers, and your team members. Using an ERP solutions that’s integrated throughout your business helps to ensure communication and compliance.

Quality Management

Quality management is a crucial element of compliance. ERP systems for Food and Beverage must be able to record real-time data in various aspects of supply and manufacturing during production and be able to store data for future retrieval.

Food and beverage manufacturers must follow strict safety protocols when preparing their products for consumption. Only an ERP solution that provides real-time quality, regulatory compliance, traceability, and collaboration can ensure that these issues are properly handled.

Process Manufacturing

A food and beverage process manufacturing ERP system will help you track every step from the preparation of raw ingredients to the finished stage of production. The menu management, product tracking, portion control and factory line automation capabilities of a quality ERP system for food and beverage will increase efficiency and maximise profit. In addition, you can increase responsiveness to customer orders by improving flexibility with accurate inventory controls.

With ERP integration to the back-end operation, food and beverage manufacturers can streamline workflows, increase data transparency, and make more-informed decision at every step of the value chain.

Sales And Inventory Management

Food and beverage businesses typically also need to manage inventory in a highly complex way. Whether processing a single transaction or millions, the ERP must support the nuances of regulations concerning food safety, drink quality and control. The software must also provide advanced capabilities for managing both raw materials and finished goods across a network of suppliers and distributors.

Supply chain visibility and the proper goods-to-person distribution system are two must-have features for a food and beverage ERP solution. These functions meet both food safety standards and efficiency goals, not only in terms of time but by eliminating waste

Integrated Financials

Integrated financials are the key to successful business management. Besides providing for better informed decision-making across your business, they safeguard against unscheduled exposures and contribute to an increase in profitability.

An ERP system for food manufacturers can also include capabilities for collaborate planning, inventory management, supply chain management, and business intelligence. The food manufacturer solution in an ERP platform will typically reveal high-level data about the company’s sales figures, materials management, production levels and inventory levels to enable better decision making — for the benefit of the entire business.

Food manufacturing companies don’t have to guess when it comes to big-picture management. Proper food manufacturing ERP can provide all of the information you need to make the right decisions — now and in the future.

The ability to integrate your financial information across different divisions of your business is key to success.

In Summary

Acquiring and keeping a lead in the highly competitive food industry is beyond difficult. ERP is a tool to view and manage multiple aspects of your operations from multiple perspectives, time periods, and locations.

The right food manufacturing software can make all the difference between a successful and failed enterprise. Without the right tools, you won’t be able to compete, grow, or respond effectively to changing conditions. Without the right ERP for food and beverage production, you’re taking on a nearly impossible challenge.

To learn more about how a Food & Beverage ERP solution can help you stay ahead of the competition, click here.

Benefits of ERP for the chemical industry

There has been a lot of talk about the benefits of ERP for the chemical industry as it is heavily dependent on inventory and financial management. If you are looking for more information on ERP for the Chemical industry, then keep reading this article where we discuss the key benefits of ERP for chemical companies.

Today the chemical industry is facing global demand, development of new technologies and regulations. These stringent demands for efficiency and cost control make it imperative for chemical companies to streamline their business processes, use appropriate technology assisted decision-making, and handle a greater volume of data in a quick and efficient manner.

In this scenario, they need to choose the right enterprise resource planning software for their needs.

Obviously, every industry has its own unique challenges and requirements, though the chemical industry is particularly unique. These companies face the highest degree of volatility because their end products are so dependent on demand. The dramatic swings make for a high-stress environment, in which their ability to control business operations is severely limited by flexibility challenges in legacy systems that become an impediment to being nimble and agile.

This article looks at some of the features and functionality an ERP solution for the chemical industry must have to help your enterprise stay competitive in the face of a challenging business environment. It also contains valuable insights into benefits obtained by implementing an ERP system in your chemical business.

Lot Traceability and Recall Management

Traceability and recall management are very serious concerns in the chemical industry. You could be held legally liable for any harm that your products cause to people or the environment if you do not have a solid traceability plan in place.

The process of importing and exporting chemicals can be difficult, especially if your company deals with multiple countries spreading over several continents. It is essential for organizations in the chemical industry to have software tools that can support their complex supply chains and help them meet strict regulations.

A Chemical ERP system that supports full life cycle tracking of chemicals and materials is critical for companies working with multiple suppliers, raw material consolidation and large inventories.

Having the ability to track your chemicals and materials from shipping point to end application will help you comply with these regulations.

Optimise Supply Chain and Production

Chemical manufacturing is a demanding industry. A lack of transparency and visibility from the supply chain to the production line can slow down business processes making it difficult to meet customer demand.

A lack of supply chain transparency and visibility is the cause of many production problems within the chemical industry. This can be addressed by using a robust ERP system that delivers real-time data, such as materials resource planning (MRP) and product lifecycle management (PLM).

Using an ERP system is a great way to improve the efficiency of your production processes. An ERP solution is designed specifically for the chemical industry and allows you to have a real-time view of your production performance and assets, resulting in less bottlenecks and increased visibility. This results in meeting customer demand much faster and better.

Regulatory Compliance

The chemical industry needs to comply with numerous local, national, and international regulations. Due to the high safety risks involved in chemical production and handling, technology has been a vital part of how the industry operates since its inception.

Compliance is particularly important given that industrial accidents in this sector potentially have immense consequences for public health and safety.

Chemical manufacturers need to have solutions that ensure public and worker safety. They also need regulatory compliance modules, which can test temperature, warehouse conditions and other factors of ingredients, mixes and final products. They must gain reporting capabilities to meet compliance requirements.

Today’s enterprise resource planning systems (ERP) leverage automation tools that use robotic techniques to maintain compliance with rules and regulations. Like any business involving hazardous materials, the chemical industry must be in compliance with strict rules governing the transportation, storage, handling, usage of chemicals and their proper labelling.

Formulation

The biggest challenge in the chemical industry is having accurate measurements, concentrations, potentices, qualities and reactions of raw materials.

However, with a Chemicals ERP Solution, you gain the ability to establish and maintain a formula management system. You can track both the quantity of raw materials on hand and in order to minimize material costs while meeting strict production deadlines.

When it comes to manufacturing and distribution of chemicals, you can’t afford to be off by even a fraction of a percent. That’s why the right ERP solution is so important.

To learn more about how a Chemical ERP solution can help you stay ahead of the competition, click here.

PiP Chemicals; Funding for Growth

PiP Chemicals Logo

Signum Customer, PIP Chemicals have recently been successful in securing funding for a new WMS solution. We caught up with Adam Hunniford, Managing Director, to talk about the challenges, the process and what advice he is able to offer other companies who may be considering the funding option.

The Company

PIP Chemicals is a chemical manufacturing company based in Newtownards, supplying cleaning, care and protection products, to the auto and sanitising industries.

The Challenge

As PIP Chemical has grown, requiring the need for additional staffing and resources, it has become increasingly difficult to maintain quality standards. In earlier times, the individual doing the manufacturing would likely have been deeply involved with the product development as well as material sourcing.

As a result, operator errors could be easily minimized because the operator knew what he was expecting. As staffing levels increased, this connection is impossible to maintain. Errors in production were becoming more common and were only picked up at quality control stages. This then led to time and money wasted reprocessing and remanufacturing products. Additionally, increased physical size of the operation has meant that goods are much more widely spread.

Consequently, there is the further time wastage trying to locate materials within the warehouse and a need for operatives to keep a mental note to try to expedite their processes.

In order to move the operation forward, it was decided that these uncertainties needed removed. It was no longer acceptable that a manufacturing operative could be expected to reliably differentiate between chemicals of similar name. The chemicals would need to be able to be identified by the SAP system and be checked prior to use. It was no longer acceptable to rely that quantities used were accurately transcribed to manufacturing sheets. The quantities should be captured from weighing equipment and actual quantities recorded rather than fixed back flushing. It was no longer acceptable for operatives to have to remember where materials are stored and spend valuable time locating. The locations should be recorded and the system should be able to prompt the operative where to go to find them.

With these various elements addressed, the business will be able to move forward, operating more accurately, more efficiently and in a position where further growth requires much less reliance on operative knowledge.

Funding companies approached and reasoning why those specifically

There really only was InvestNI for a project of this kind. We have a long running partnership with them where they have assisted in several technological solutions as well as increasing employment.

Funding company involvement

As a long term partner, we were well aware of what was required. InvestNI are fantastic and worked with us right through the process, guiding not only how they would potentially help financially, but also assisting in ensuring that the solution was suitable for the task we had in mind.

The application process

As long term partners, it was very easy. All of our company records and financial reports are provided each year such that there was no requirement to duplicate. Once the general remit and costs were agreed with our client executive and IT specialist, the application process took a matter of 1-2 hours to submit in the electronic system. There was some further communication to get details sorted – something that took some weeks as it required input from ourselves and Signum – but it was straight forward and could have been done within a couple of days, had schedules allowed. There was no pressure on timescales as InvestNI are very understanding that projects like these, with multiple parties, do take time to get right. Once all was submitted, we had a positive answer within 2 week.

Future expectations

The funding allows PIP Chemicals to implement a class leading system which places us firmly at the top of our sector. Whilst the company remains moderately sized, we will have processes and capabilities exceeding many of those which are more than 10x the size. We will be in a position to scale up easily without expensive and painful exercises changing the core business systems.

Advice to companies looking to apply for/raise funding

Talk! Talk to your funding partners. They are there to help! They are not trying to block you from getting funding, they actively want to give it to you if you can prove the value of that input and that it will meet with their strategic goals. Additionally, don’t expect something for nothing – if you aren’t willing to invest your own money, why would a funder be willing to do it?

Adam Hunniford, PIP Chemicals

Plant Maintenance & SAP Business One

CompuTec, our Software Solutions Partner for advanced manufacturing with SAP Business One has now added plant maintenance functionalities to their offering. These new functionalities are now available in CompuTec ProcessForce versions 10.0 R8 and 9.3 PL14 R4 and higher.

This exciting new development is packed with features to help CompuTec ProcessForce users keep their machine park running profitably and efficiently by giving them additional tools to:

  • Minimize breakdowns,
  • Keep assets in optimal working condition,
  • Cut down on time lost due to equipment and machinery failures,
  • Reduce maintenance costs,
  • Improve maintenance accountability

Better maintenance of machinery and equipment usually has knock-on-effects in the form of improved product quality and overall productivity as well.

Worthy of note is the degree of flexibility in CompuTec ProcessForce’s Plant Maintenance.  It accommodates a wide range of machine types and setups and is easy to adapt to every production environment.

They use the concept of digital twins to create a Maintainable Item that represents a real machine, tool or piece of equipment in the SAP Business One database.

CompuTec ProcessForce – Maintainable Item – MI Details Tab

You can then assign Effective Meters to the Maintainable Item which the employees will be able to collect data from to enter into the database. There are also tools to record and aggregate both effective and physical meter readings and a report to let you quickly review the history of any meter.

CompuTec ProcessForce – Meter Reading

Physical Meter Readings History

CompuTec ProcessForce – Physical Meter Readings history report

Effective Meter Readings History

CompuTec ProcessForce – Physical Meter Readings history report

This Maintainable Item can have a number of Inspection Points i.e. parts of the machine that need to be maintained and each Inspection Point can have a number of Aspects that should also be inspected. Just one example of how this might be implemented is that your Maintainable Item could be a machine in the factory and one of the checkpoints might be the electronic control panel. The maintenance aspects of the control panel might include the electricity supply to the panel, the fuse, the connections and so on and so forth. The following example shows some of the Aspects of a CNC injection molding machine.

CompuTec ProcessForce Inspection Points Aspects Tab

CompuTec ProcessForce – Maintainable Item – Inspection Points – Aspects tab

Maintenance work can also be defined according to a similar hierarchy. Maintenance Orders comprise of, among other things, several Maintenance Tasks. You then have the ability to assign series of maintenance Checkpoints or a Checklist to a maintenance Task. So if we want to carry out maintenance on a delivery van, one Maintenance Task might be to check the tire “health” which means carrying out a series of Maintenance checkpoints e.g. measuring the tread, checking the pressure, etc.

ProcessForce Maintenance Order Checkpoints

CompuTec ProcessForce Maintenance Order, Tasks/Checklist Tab

CompuTec ProcessForce also supports parent and child Maintenance Orders wherein the parent Maintenance Order can only be closed when all of its child Maintenance Orders have been closed. So staying with our delivery van, you might have a situation where you want to perform a maintenance inspection on the tires every month, on the engine every three months and then a comprehensive inspection should be carried out on the whole van once every six months. So you can create separate Maintenance Orders (based on templates if you wish) for the tires, the engine, etc. which will be duly carried out at the appropriate intervals. When it comes time for the comprehensive inspection, the Maintenance Order for that can include child maintenance orders for the tires and engine, meaning that the maintenance procedures for the Child Maintenance Orders, will be considered part of the whole in the system and that the Maintenance Order for the whole vehicle inspection can only be completed or closed when the maintenance has been car completed on the tires and engine. This has the additional advantage of keeping maintenance procedures consistent throughout the business and making sure that nothing gets missed.

CompuTec ProcessForce Maintenance Order - Child MOs

CompuTec ProcessForce – Maintenance Order – Child MOs tab

As mentioned previously, to make generating Maintenance Orders faster, easier and more consistent, they can be based on templates. You can set up templates for specific Maintainable Items, in specific contexts so that the correct procedures are followed and documented each and every time.

ProcessForce Maintenance Order Template

CompuTec ProcessForce Maintenance Order Template

And what does the future hold for Plant Maintenance? Well there is a lot more to come. CompuTec are releasing Plant Maintenance in two phases which can be broadly summarized as follows;

Phase 1 –Corrective/ Breakdown Maintenance and Planned/ Scheduled Maintenance.

Phase 2 – Functionalities that support preventative and predictive maintenance, costing improvements, graphical and downtime in relations to Manufacturing Orders scheduling, and CompuTec PDC inclusion.

Phase 3 – Mobile application.

The Plant Maintenance functionality is part of the CompuTec ProcessForce solution for advanced manufacturing, and is included in the Professional User license (configuration, some advanced functionalities like the Preventive Maintenance Schedule, or Gantt scheduling), and Limited Logistics User license (day to day operations).

Please note that the above description is a brief overview of CompuTec ProcessForce’s Plant Maintenance. For a full and detailed demo, we encourage you to get in touch with us directly.

To get a glimpse at what CompuTec ProcessForce’s plant Maintenance has in store, we recommend watching our short introduction video below.

 

ProcessForce; Weight-based Recipes

ProcessForce, a process-oriented recipe-based ERP application provides you the flexibility to enter the data in the manner in which makes sense to you and your business.

In industries such as food and beverage, chemicals and life sciences, the raw materials and ingredients being consumed within the recipe or formulation may be based on a percentage of weight values rather than traditional quantity values.

These industries have a requirement, not just to be able to enter a percentage weight into a formulation, but for that formulation to calculate the total ingredient quantities, the total overall percentage and total weight values.

Where standard ERP solutions tend not to allow the input of percentage values when entering quantities in recipes, ProcessForce can also be configured to provide a warning to the user if the total weight is greater than 100% or more than 100% of the recipe size.

recipe management software

Would you like to define and enter your product recipes into your ERP system using % weight values? Does your current ERP solution force you to enter the recipe as basic quantity values, because the system uses a traditional engineering based bill of material format? If so, call us on 01244 676 900 and or complete the form below to discover how SAP Business One along with ProcessForce can solve your business issues.

To request a FREE demonstration with one of the most experienced and well established SAP Business One partners in the UK, please complete the form below.

Signum Solutions awarded CompuTec, Partner Excellence Award 2017

Signum Solutions are proud to announce today that we are the proud recipients of the CompuTec Partner Excellence Award 2017.

The Inaugural ProcessForce Special Interest Group met at the Daresbury Park Hotel last week and the day was productive and full of information.

Our hopes for the day were to bring together those customers who utilise the ProcessForce solution and to develop a support network of peers. We opened the channels of communication between our customers and the software authors, CompuTec and learned quite a bit about what CompuTec has planned for the next year. We believe that this will allow our customers to maximise ProcessForce functionality for their specific requirement and provides a platform to maximise their investment in the software.

At the conclusion of the conference, CompuTec CEO, Lukasz Chomin, presented the coveted Partner Excellence Award 2017 to Signum’s Managing Director, Lindsay Pointon, given in recognition of the long standing partnership, excellence in quality of ProcessForce implementations and exceptional customer satisfaction.

Adam Lebkowski – CompuTec Channel Manager said “During the last 5 years CompuTec have established a very strong and successful relationship with Signum Solutions. Signum are a very experienced SAP Business One partner, highly specialized in the field of CompuTec ProcessForce software. Our strong bond comes from the fact that both – CompuTec and Signum are very focused in delivering specific solutions enhancing the standard SAP products for food and chemical process manufacturing. Together with Signum Solutions, we succeeded and helped many clients to be effective in the businesses that they run. Signum is a key partner in CompuTec’s business strategy, and we are proud to be able to develop industry specific functionalities for such a strong and dedicated partner. We are continually moving forward in our common journey to build the successful products are focused on happy, referral customers.”

Signum MD, Lindsay Pointon commented, “We are proud to have been named as one of CompuTec’s top UK partners. This award is testament to the dedication of the whole Signum team to deliver the right solution for process manufacturers. We understand the challenges faced in this industry and together with CompuTec, we look forward to continuing to support manufacturers by delivering a solution that adds real business value.”

“Thank you! We appreciate the recognition and look forward to a successful 2018!”

About CompuTec

CompuTec S.A, is a growing privately owned business comprising of over 50 employees, with 4 offices located across Poland. We are recognized as one of the top SAP Business One Gold partners within the region, as well as one of the country’s leading providers of IT business solutions and related services. We have formed strategic partnerships with innovators and leaders of industry such as SAP, Microsoft, Cisco, IBM and EMC to name but a few. Our business practice comprises of  a customer focused team of certified consultants and engineers who  deliver value based solutions, addressing the needs of our customers and partners.With over a decade of experience we have the knowhow to implement end-to-end solutions ranging from network infrastructure, to desktop productivity tools, to ERP and customer specific software solutions.

About Signum Solutions

Signum are long-standing SAP Business Partners that specialize solely on the Business One solution for small to medium sized businesses. Industry sectors where the business offers a unique and proven solution are: food and beverage,chemicals, food service and wholesale. With offices based in the North of England and in the Midlands, Signum Solutions has over 50 customers and focuses on providing industry leading, affordable ERP Solutions alongside expert knowledge and implementation experience, to SMEs in all of its chosen key industry sectors.

Discover why Signum are SAP’s fastest growing partner for Business One in the UK and find out what our customers say by visiting our case studies section.

SAP Business One – 10 Reasons you need it

SAP Business One is a key solution for SMEs. Signum Solutions understands as a growing business you are one step closer to selecting a business management software for your company’s changing needs. We know this is an important step in your company’s path and one not to be taken lightly.

To aid you in your journey we have listed the top 10 reasons why your business needs to move to SAP Business One. So you can see first-hand how you can significantly improve the way you manage your business.

  1. Affordable
  2. Specifically developed for small to medium enterprises (SME’s)
  3. Designed to grow with your business and can easily adapt to your changing needs
  4. Provides real time analytics ensuring you have full visibility of the data you need to make better business decisions.
  5. Wide range of industry specific solutions
  6. ERP solution that is fast to implement, easy to use and needs minimal IT support
  7. Gain fully integrated functionality across your entire business with SAP Business One
  8. Fast return on your investment
  9. From the word leader in business applications – SAP
  10. It’s supported by Signum Solutions, Gold partner with SAP Recognised Expertise and industry expert for Food and Drink, Food Service, Chemicals, Wholesale and Distribution and Manufacturing.

 

Your business has a lot of distinctive features. It’s time to make the move and find the perfect software fit for your business, contact your SAP Business One Industry experts, Signum Solutions on 01244 676900 for more information.