The Good Go-live Guide

You’ve already invested your time and month into months of research, negotiating, analysing your business and implementation. Go-live is finally in sight. Anticipation for the new system is running high. A new era where you’ll be able to manage your business more efficiently and more effectively approaches. However, a nagging voice keeps popping up in the back of your mind whispering “What if it all goes wrong?”

Those fears are not unfounded. Sometimes things do go wrong during Go-live but there are plenty of things you can do to minimize the risk of that happening. By being sure you are indeed ready to go live, choosing your timing wisely and planning the big day carefully you can minimize the impact on your employees and the day-to-day running of the business even if things do go wrong.

Be sure you are ready

It can be very tempting to want the new system up and running as soon as possible, after all, you have made a huge investment so it is natural to be anxious to see the results. But rushing into Go-live is, frankly speaking, a recipe for disaster. So how do you know for sure if you are ready to move forward with Go-live? Here are a few tests to help you gauge the situation.

The hardware is all ready to use

This might seem more than obvious but you’d be surprised how many businesses have plans to upgrade label printers, weight scales or even laptops soon after go-live. It’s better to have everything that you plan to use for the foreseeable future in place so it can be used during pre-Go-live tests.

You’ve trained your employees and they are on board

You can get and keep your employees on board by involving them in the implementation process. Keep them appraised of how the system works and what changes it will mean for their work. Listen to any feedback or concerns that they have and raise them with your ERP implementation team throughout the process. It is important that employees feel that the new system will make it easier to perform their tasks and make fewer mistakes.

Every user should have received adequate training and have had the opportunity to test the system prior to Go-live. Not only should they be able to use the system, but they should also understand it both in terms of the aspects they are personally using and also in the “bigger picture” context of how their role fits in with the proper running of the whole company. You should be aware that some employees might assert that they are comfortable with using the system but haven’t actually fully tested all the aspects of the system that they might have to use. To prevent this, set up systematic checks and allocate sufficient working hours to training and to testing the system

Your data is ready

Preparing data for migration to the new system is time and labor-intensive. It requires careful planning and even more careful execution. A successful go-live is extremely dependent on how well your data has been prepared and in fact not spending enough time preparing data is also one of the most common go-live regrets. Make sure you assign competent, responsible individuals to this task. There is no room for carelessness here.

When the data has been prepared, it should first be sent to the test environment so that you can check that the data is complete, accurate and clean. Insignificant data issues can be amplified when moving to a new, more sophisticated system so extreme vigilance is required during testing.

Before proceeding with go-live, also make sure that all your data is backed up sufficiently. If something goes wrong, you can’t afford to lose your data too.

You’ve tested the system

It goes without saying that it would be foolish to move to a new system without checking that it works properly, but how rigorous should testing be? And how tolerant should you be of test failures?

Hardware, software, processes, workflows, procedures, system integrations, users and even the backup system and process should all undergo extremely thorough testing before the system can be signed off on for Go-live. You have to check that every feature, functionality, extension, report and dashboard is working properly and that the people who will be using it know how to. This should include running a variety of business scenarios through the system. It is also key that testing should be conducted using a variety of data sizes. It is particularly crucial that you test the extremes of the data size range that you are likely to use to check the system is robust enough to cope with anything you throw at it.

Don’t be dismayed if a large number of problems come to light during testing. In fact, test failures should be expected. Since the very purpose of testing is to find all the things that aren’t working quite right, every failure detected prior to go-live is, in fact, a success. It is important not to panic, to deal with failed tests pragmatically and focus on both causes and solutions as well as creating contingency plans, rather than the fact that an issue has been revealed.

Even successful testing is likely to require follow-up action too. During testing, it will often be necessary to adjust user permissions, expectations of how long processes take and how many resources need to be allocated where and when.

Major bugs have been fixed

If you wait until absolutely every minor bug has been resolved, you’ll never go live. All software has bugs that only rear their ugly little heads during very specific circumstances. It’s impossible to find them all. But any major bugs that have a high impact on your business should absolutely be dealt with before Go-live and there should be a contingency plan for any major bugs that might crop up close to go live as well.

You’ve done a dry run

When you think that everything is in place, it is time to run system-wide testing. Think of it as a dress rehearsal. All processes should be fully tested in the sequence that they would happen during the course of running your business. You should also practice data migration to make sure that you aren’t going to migrate corrupt or duplicate data to your new environment.  If everything goes reasonably smoothly, with only some small fixes needed then you are ready. If you meet some major challenges, it is worth addressing the issues and then running another dress rehearsal scenario.

Get the timing right

The right time of year

Unfortunately, there very rarely is a perfect time for any working business to go live. Even in the best scenario a lot of time and resources will be spent on preparing for go-live and you have to be prepared that there will be some degree of disruption on the day.  That being said, some times are definitely better than others.

It is advisable to choose a quieter period in the year. This is primarily to accommodate your staff who will need to fit in training on the new system alongside their regular tasks before go-live and then get used to using the new system afterwards. By reducing pressure on your employees, you’ll improve user acceptance and reduce the risk of user errors.

You should choose a time when as many key people as possible are available. It would be unwise to go live at a time when many people are on leave e.g. during school holidays when many people take time off to cover child care.

The right day

Choosing the beginning of a new financial year might sound like a good idea. That way you’ll have all the transactions and reports for the year on the same system. However, in most businesses, this is also a time when employees experience additional workloads meaning they will have less time to adjust to the new system. They are more likely to experience higher stress levels and make mistakes.

The traditional route advocated by many ERP consultants is to go live at the beginning of a calendar month. The reasoning behind this is that it gives you a clean cut-off for financials, payroll, reporting, etc. This is sound logic but there are also those who champion mid-month go-lives. They argue that this allows the accounting department more time to close the previous month fully and adjust to the new system before dealing with the current month-end.

This should all be discussed with your implementation partner who will give you the benefit of their experience and look at how your business works, what times are busy and for whom and they will be able to guide you towards the right moment for go-live.

No matter what time you choose in the end, the key thing is to keep your old system as up-to-date as possible. Don’t be tempted to let things slide with the intention of adding them to the new system later. Having up-to-date data in the old system is always a key factor in a successful go-live.

Delaying go-live

The final thing to remember is that if you need to postpone the go-live date, this is also not a sign of failure. Unexpected challenges arise during nearly every implementation and postponing go-live is not at all uncommon. Keeping the business running and not impeding employees in their work should be seen as the priority during go-live and not the date. If you need more time to ensure a smooth transition, it invariably pays off. The costs associated with extending will usually be minimal in comparison with the potential costs of disruptions to your business caused by unresolved issues that can arise from a premature go-live.

What to do on the big day

Now that you have established you are ready, have decided on a definite day and time for go-live, your work is not over. It is very important to create an environment in the business that will help you catch any issues during go-live quickly, and also give you the resources to resolve those issues quickly.

Have training and reference materials at the ready

Your employees should have been given plenty of training before go-live but they will always forget certain things, meet unforeseen situations, or merely want to double-check what they remember from training. You should make sure your employees have easy access to training materials particularly during the first few days after go-live. Although it can be helpful to have a human instructor on hand, most of the time your employees will be able to resolve any doubts independently if the relevant information is to hand in the form of documents or videos. This will free up consultants and other key staff to focus on any other more complex issues that may arise.

Make sure help is at hand

For the first few days, make sure you have additional help from your internal IT team and your implementation partner on standby. Even during the best prepared-for go-lives, sometimes certain things just go awry but if you are ready for that, and have the right people ready to step in, you’ll stop it from feeling like a complete disaster. The experts can get to work on ironing out problems immediately as they occur and they’ll help you maintain a calm, controlled working atmosphere.

Keep a close eye on your new normal

Assign people to just keep tabs on things during the first day or so. They should walk around, talk to employees, make sure everything is running smoothly, take notes about any room for improvement or any difficulties staff are having and also direct your employees towards any support they require. Not only will this give you useful information, but will provide your team with reassurance and confidence in their new way of working.

Celebrate!

After the intense period leading up to go-live, it is fair to say that everyone involved will be deserving of a good old pat on the back. If everything is up and running, even if there are a few hiccups, this is definitely cause for some celebration.

If you want more information regarding the implementation and Go-Live process for SAP Business One, please get in touch with one of our implementation specialists.

Article provided from CompuTec – www.computec.pl

The 5 Biggest Myths About Small Business ERP

Small Business ERP Solutions have been around for years. The demand for them has grown over the past decade, but still many myths surround ERP solutions.

In this article, we’re going to take a look at five common myths regarding ERP solutions for small businesses, and address how these myths can adversely affect your business if not understood correctly.

Myth 1 – Small businesses don’t need ERP

The need for a well-organized structured workflow is a must for small to mid-sized companies. Transactions occurring inside a business often involve different departments and intersect at various points – prompting the need for cross-departmental information sharing. In such cases, an ERP system can help promote growth by maintaining a seamless flow of data across departments.

Myth 2 – ERP is too expensive for small businesses

Every organization is seeking ways to reduce costs. With so much money being invested in new initiatives, it may be difficult to remember the old maxim—you have to spend money to make money. ERP software is an important tactic for reducing costs within your organization without sacrificing your return on investment (ROI).

ERP software has the potential to streamline business processes and thus increase productivity and profitability. The ultimate aim is to help your business grow and flourish, and not only maintain the status quo.

All this is possible without having to invest heavily, as ERP software costs are very reasonable and affordable. It can be implemented as per any business’s financial capacity; no need to wait for ‘Eureka moment’ as such, as long as there is a will, there is a way!

Myth 3 – ERP systems are only for big companies that have very complex processes

Software used by larger companies can be a great choice for small businesses as well. ERP systems were traditionally used only by the largest of firms due to their complexity and size of implementation required. But, as technology has advanced, the landscape has changed significantly. Smaller organizations have been increasingly able to take advantage of customizable ERP solutions that cut costs, reduce paperwork and increase business efficiency.

Myth 4 – A new ERP system will be expensive to implement & maintain

It is a common misconception that implementing an ERP system is too expensive and takes too long. A lot of businesses avoid getting an ERP because of this. But if you don’t understand how you will benefit from an ERP system, you should consider how it can reduce your costs and increase your revenues.

Myth 5 – ERP is too complicated

Complexity is the biggest misconception about business software. Despite what you might think, you don’t necessarily need complicated solutions to run your business.

This is a myth that can hold you back from exploring your options for business software. You probably have experienced the challenges that come from working with multiple software tools, but I’m here to say that it doesn’t have to be that way. With the right system, you could streamline your business processes and increase productivity without breaking the bank. It might even save you money by cutting out extras like higher salary costs, support fees, unnecessary consultants, and more.

The reality is that smaller businesses face the same pressure to work smarter and faster, so they’re looking for simpler, affordable software solutions to help them out. This shift represents a huge opportunity for SME’s looking improve daily life in the workplace—especially when it comes to shrinking time spent on routine tasks.

Are you looking for an ERP solution for your business and are confused how to how about it?  Our experienced consultants can help identify the right products and solutions for your business. Feel free to reach out to us at [email protected] 

 

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SAP Business One for SMEs is the Perfect Fit

SAP Business One for SMEs is an up-to-date, comprehensive ERP solution that adheres to your availability requirements while implementing the needs and requirements of small and medium sized enterprises.

As your business grows, you may look for ways to streamline operations and boost productivity. By choosing an affordable business system designed specifically to fit your needs, you can achieve these goals and more. One solution that’s ideal; SAP Business One for SMEs.

A medium-sized company of today needs a flexible and efficient system that processes data as quickly and accurately as possible. SAP Business One ERP offers you the right solution for your business.

Specifically designed for the SME market, it combines key business functions in one system to help you get control over your operations, reduce costs, increase profitability, and improve your service levels.

With dedicated software, built for SMEs, you can react more quickly to customer requests and make your company more profitable. It also provides the speed and efficiency needed to deliver products or services while managing costs competitively.

SAP Business One’s unique point of view makes common business processes easier and helps companies to grow profitably, develop their brands and strengthen relationships with customers.

In addition, SAP Business One supports the integration of partner networks or business partners and third parties, facilitating cross-organizational collaboration and integration opportunities for customers.

This enables your business to grow and evolve with its own level of complexity and still always use the standard software and interfaces. A wide array of add-on products is also available to enhance the core functionality of the solution.

This extensive range of functions allows you to record all company processes in accordance with current business requirements. This saves time and simplifies business procedures. You not only streamline single processes, but also link them to each other, so that you can view the results of each individual business process at any time.

Take a look at the SAP Business One Solution in detail here

SAP Business One is a global industry-leading business management software solution, used by over 70,000 small and medium-sized enterprises. It is also available in the form of the SAP Business One Starter Package, ideal for businesses who initially only require the services of up to 5 users.

SAP Business One transforms your business by enabling you to manage it in real time, from anywhere. Operationally, you can increase efficiency and reduce IT management costs.

Powerful yet simple, SAP Business One for SMEs gives you access to enhanced visibility and better decision making at a small business’s cost.

Want to know if SAP Business One is the perfect fit for your business? Contact one of our business experts today!

Cloud ERP Software for Small Business

Cloud ERP software for small business allow business owners to have the best of both worlds–to have a scalable solution to their needs and to have a cost-effective software.

Working in a small business can be challenging. After all, there are just so many decisions you have to make on a daily basis. From figuring out which service to provide, to choosing the right technology solution, there are a lot of things that must be considered and more often than not the pressure is on.

But the good news is that you can now get help when it comes to your business’s accounting and operational needs with cloud ERP software for small business.

Small and mid-sized businesses often struggle with the question of whether to choose an on-premise or cloud-based ERP software.

Selection of the right solution will have a major impact on your overall efficiency and productivity, which is why it is crucial to weigh up both options before making a final decision.

Let’s take a look at some of the benefits of cloud ERP software for small business rather than on-premise ERP software.

Flexibility

Cloud ERP offers more flexibility than a conventional software solution because it can be accessed from anywhere, providing you have a working internet connection. This means that decisions, data sharing and reporting can be performed at any time from any location.

Scalability

Cloud ERP has massive benefits, but one of the greatest is the ability to quickly scale up or down as needed. This can prevent headache-inducing issues during times of growth or contraction.

Reduced Implementation time

It is undeniable that systems on a Cloud can be configured far faster compared to an on-premise solution. Since small and mid-size companies can go live with the solution very quickly, it’s easy to see why so many companies are adopting Cloud.

Cost value

While on-premise ERP can be expensive, Cloud-based offerings often do not require a large upfront payment and can help spread costs over time. If your goal is for costs to stay down, then Cloud ERP will be appealing to you.

In summary, Cloud ERP software for small business is a popular solution considering it eases the complexities involved in implementing IT infrastructures and software costs.

If you’re looking for ERP software that will allow you to enhance efficiency and productivity, the cloud option might be a good choice. If you would like to discuss Cloud ERP or any business software in general, then get in touch today! 

Benefits of using Business Management Software

A business management software system (or ERP) is a software package that automates business operations. It can be used for everything from retail to production and can help you work more efficiently and accurately.

Business management software has become a popular way for small businesses to run more efficiently, and many large companies continue to adopt this practice in order to reduce their expenses and cut their time for administrative tasks.

In addition, there are many specific benefits to using business management software. These include improved supply chain activities, better inventory levels, more cost-efficient manufacturing processes, and fewer errors from human data entry.

A business management system (or ERP) gives you more time to analyse and grow your business, making your business more organized and profitable—while better serving customers.

The following are the top 3 benefits of having a business management system.

Increased Productivity

One of the biggest benefits of using a business management system is that it cuts out a great deal of the time spent on administrative tasks, which is one of the most significant costs for many organizations.

Using business management software allows your employees to get more done, because it does the tedious jobs for them. They can spend their time doing other, more valuable, and meaningful work.

Improved Inventory Management

Having a quality business management software system can be very beneficial. It will help you optimize your inventory levels and make inventory control more precise, which in turn prompt you to make informed decisions. This will certainly raise your company’s profits significantly.

Real-time Reporting

With a business management system, your business will be able to gain in-depth knowledge about its financial situation. True real-time reporting can dramatically improve your business and direct access to information means faster, more accurate business decisions every time.

Summary

There are a lot of business managers that might wonder whether or not technology is good for their company. It can often be hard to tell whether the benefits of business management software outweigh the costs until you make the decision to implement.

But in reality, technology is good for just about any company no matter its size.

A business management system makes running your business easier, allowing you to focus your attention on the growing aspects of your business. It also allows you to manage finances, projects, and human resources efficiently and easily.

There are so many business management software solutions available on the market and it can be difficult choosing one that you can rely on.

However, if you’re looking for an efficient solution which will enable your business to work more effectively, get in touch with one of our Signum Solution experts today!

Reasons Why Small Businesses Should Invest In An ERP Solution

For years, many small organizations have had no need for an enterprise resource planning solution. Their needs are typically limited to the tracking of sales and financial data, as well as the provision of customer records and simple inventory management. However, the needs of a small business often change over time. As such, it is important for companies to be flexible and evolve in their approach to systems management. here we take a look at a few reasons why small businesses should invest in an ERP solution.

Small businesses often overlook ERP systems and think that the technology is only for large sized companies. However, these organizations can reap a number of benefits and advantages from using an ERP system. The following article outlines five distinct advantages that stand out above all others.

Increased Productivity & Efficiency

Maximizing productivity and enhancing efficiency is crucial for small and large businesses alike. With an Enterprise Resource Planning solution, you get the information you need to make smart, data-driven decisions.

The importance of having a right ERP solution for your business cannot be overstated. An effective ERP solution not just helps you streamline the flow of business operations but also makes important information available on demand thus avoiding unproductive effort by employees.

The hassle and manual intervention involved in accessing and utilizing the right information at the right time is saved when you have an effective ERP system deployed in your firm.

Reduce costs

Reducing the costs of your business is one of the most important goals you can have. It gives you more room for mistakes, more money to spend on marketing, branding, and recruiting, and more funds put away for rainy days! There are a lot of great ways to cut costs in your business, but one of the easiest and most effective is implementing an ERP solution.

Eliminating a large part of the administrative process is one of the common ways to reduce costs overall. With an ERP solution in place, employees are free to perform other, more profitable tasks.

Insight & Control

If you are not currently using an ERP system, chances are that your current business reporting tools do not help you to gain real insights into how your company operates and are only offering a very limited picture of the bigger picture. You may find yourself copying data from Word documents into spreadsheets and piecing them together with other sources of information in order to try and gain better visibility into important aspects of your business, such as sales, stock levels, costs and profitability.

Getting these insights into your business doesn’t just help you understand what is happening now, it also allows you to improve on future operations. With an ERP solution, you can make faster decisions, resolve problems in real-time, and improve overall operations. Knowing what is happening in every area of your business is the key to constant improvement.

Scalability and flexibility

Your small business is unique. You have different needs, resources, and goals than your competitors. That’s why it’s important to find an ERP system that supports the way you do business. A flexible ERP system gives you the flexibility to make changes as your company grows.

When your business grows, you can easily change the configuration with the help of the ERP package. And you can also add functionality to meet new requirements hence aiding businesses in their growth and expansion plans.

Better Customer Service

A major part of every small business’s goal is to acquire new customers and keep their existing customer base happy. However, most small businesses lack proper infrastructure in place to handle customer relationships efficiently and are thus losing potential revenue. Tracking customer communications when dealing with multiple orders, requests, invoices, problems, or anything else can be a tiresome process that leads to lost customers and eventually affects your business’s future earnings.

ERP solutions can help you see customer behaviour and understand when and why you lose clients. This insight helps you retain clients, get new customers, and create a culture of excellence and quality care.

Conclusion

An enterprise resource planning (ERP) solution is a business management software package that can offer numerous benefits to small businesses when implemented adequately.

While small businesses might find the initial investment costs of an ERP system daunting, the benefits to a small business on implementing an ERP solution easily outweigh the investment costs.

Rather than thinking about the cost limitations of an ERP solution, small businesses must carefully evaluate the potential returns on investment an ERP system can bring in the form of new clients, increased efficiency, scalability, and reduced costs.

Factoring in the costs of not investing in an ERP is also important. Without an ERP solution, small businesses will likely spend more on time spent maintaining their current systems, and that does not even consider lost revenue opportunities.

Download the Signum guide Tell-tale signs you have outgrown your accounting system to help you decide if it’s time for your business to invest in ERP 

Get Your Company More Efficient with ERP

In today’s business world, companies need to have the right tools to be as efficient as possible. ERP (enterprise resource planning) is the kind of software that helps businesses get and stay organized. In this short article we discuss how you can get your company more efficient with ERP.

The technology advancements that can help a company achieve optimized efficiency and effectiveness are actually very simple. If used correctly, many of them will not only help your business operate more efficiently, but also enable you to save money.

To stay competitive, it is imperative that a company take advantage of technology to save time and increase efficiency. A streamlined process allows for more employees to be productive at the same time, therefore increasing efficiency and profit.

Businesses need efficiency to survive, and one great way to bring the power of efficiency to your company is by using ERP (enterprise resource planning) software.

With a good ERP system, businesses can manage their operations and risks more efficiently, keeping a handle on costs and processes in the right way to grow their revenue, optimize resources and improve time management.

The more processes you can automate, the less work that needs to be done manually, and the more time employees have to focus on more important tasks.

Modern ERP solutions help leadership to improve workflow by tracking step-by-step progress of staff, track projects to ensure benchmarks are being met, and quickly monitor and identify critical issues so that they can be rectified before impact to projects can occur.

Enterprise resource planning (ERP) software is increasingly enabling businesses to leverage powerful reporting and analytical capabilities to gain a better understanding of their operations.

With advanced reporting options and business analysis capabilities, today’s ERP software solutions help business owners better understand how the business is performing, key market trends to be aware of, and customer preferences.

Business leaders need a reliable, flexible solution that goes beyond basic operations. An ERP solution can help them eliminate data silos and get a clear view of their financials, orders, inventory, customer information, and more.

The importance of ERP cannot be understated. It can dramatically improve efficiency, boost profits, and help you get the most out of your assets.

When you invest in ERP technology, you can increase efficiency, improve control over your business, and optimize your resources. And that means better decision-making.

Technology provides everything you need to  get your company efficient with ERP.

ERP can boost your business performance, simplify your processes, and reduce your costs. And that’s something you can’t afford to ignore.

When Quickbooks is not enough

QuickBooks is a widely used accounting software that helps with the most basic of accounting tasks. While QuickBooks may fulfil your accounting needs today, this doesn’t necessarily mean that your business can rely on it forever to provide the right accounting tools and functions.

Your business has evolved over time. It started with a few employees, a little bit of sales revenue, and some customer accounts. You’ve added some products here and there, reinvested some money into the company, and now you have close to 100 employees. In addition, you have thousands of products offered to thousands of customers. As you can see then, the environment is very different from when your company was smaller. However, your core software is still QuickBooks.

QuickBooks may do the job in an accounting or finance department, but it is not enterprise resource planning (ERP) software. ERP is a business management solution that encompasses multiple functional areas of a company and its data, such as accounting and finance. Business processes are related between these related systems, which means they can be streamlined and easily analysed–if a company’s processes have outgrown QuickBooks.

The four main ways in which QuickBooks is lacking is inventory management, integrations, reporting and business growth.

Inventory

QuickBooks is not well suited for inventory management. The more complex your business becomes, the more important this issue becomes. While handling the day-to-day tasks of running a small business, it’s easy to lose track of what’s happening in the background and that’s where QuickBooks falls down. As a growing business, you’ll need to record different kinds of information on multiple systems and then reconcile the results between them after your financials have been closed. You’ll need to adjust your inventory numbers as orders come in, or when products are returned.

Integrations

Issues associated with QuickBooks integration are not new. In fact, nearly every corner of the market has been impacted by this challenge. Several companies and industry associations have spent considerable time and effort trying to improve QuickBooks’ limitations. Yet, when you talk about data interchange between applications, the conversation often comes back to an assessment of how well QuickBooks integrates with other systems.

Because QuickBooks lacks functionality in integration, employees must navigate across several applications to verify data, which reduces their productivity. Also, data is scattered across applications, which leads to retrieval issues.

Without integration, your QuickBooks data is spread across multiple applications. There’s no place to get the whole story, and everyone in your company must piece together small parts instead.

Everyone works best with the right tools, but when one set of tools is scattered across several applications and no central location for data analysis, your business suffers.

Reporting

If you’re using QuickBooks to report on your business performance, you’re probably missing key information. Reporting in QuickBooks is limited, and the format doesn’t allow for reporting capabilities like dashboards or complex data segmentation.

While QuickBooks provides basic reporting that works well enough for many businesses, it’s not adequate for advanced accounts. As data grows more complex and customers require more granular reporting for regulatory compliance, you may be forced to hire a costly consultant to provide third-party reports or export large amounts of data to an outside vendor.

Because QuickBooks lacks full functionality, you must sacrifice time and resources re-entering invoices, collecting data for reports manually, and updating stock turnover and other data. This makes it difficult to access and manipulate crucial business data.

QuickBooks can often lack reporting capabilities that meet your unique needs and help you communicate better with customers.

Business growth

If you find your company growing, QuickBooks becomes extremely limited. And this is definitely not a good thing. The system performance slows to a crawl. You can’t enter critical data on time, so reporting quickly becomes an afterthought.

If you use QuickBooks, a message box might pop up saying that “QuickBooks is busy processing transactions.” This means it has froze while your business was trying to run a report or enter transactions in the middle of a day-to-day operation. Bad performance is not merely annoying — it can stunt your company’s growth. A study by Aberdeen Group showed that 40% of businesses migrate to new software because of slowness, crashes, and other system-related problems.

QuickBooks is only as powerful as the industries it applies to. In some cases, a system is needed that not only handles the traditional business functions of accounting, but also offers specialized features to satisfy needs unique to an industry.

There are certain industries that require a customized system for managing clients, sales, and financials, such as manufacturing, distribution, life sciences, and food and beverage. Because QuickBooks cannot accommodate these industries, the software is not scalable for a growing business.

Summary

At one point or another, most businesses will reach the limit with the software. While its capabilities allow for an enormous amount of flexibility to start up a business, there comes a time when the one-size-fits-all approach isn’t a good fit anymore.

QuickBooks may do the job in an accounting or finance department, but it is not enterprise resource planning (ERP) software. ERP is a business management solution that encompasses multiple functional areas of a company and its data, such as accounting and finance. Business processes are related between these related systems, which means they can be streamlined and easily analysed–if a company’s processes have outgrown QuickBooks.

Download the Signum guide ‘Tell-tale signs you have outgrown your accounting system’ to help you decide if it’s time to move on from QuickBooks

Increase supply chain transparency with ERP

Supply chain transparency is a business process that involves increasing the flow of information across an organisation from any stage of the supply chain. The aim is to increase your transactional integrity with customers, suppliers, and external partners.

This can be achieved by implementing an Enterprise Resource Planning (ERP) system which can help you achieve organisational growth and profitability.

ERPs can have many positive effects on the transparency of a supply chain such as:

  • Inventory management
  • Complete lifecycle, field to fork traceability
  • Real-time reporting
  • Materials Requirements Planning (MRP)
  • Ensuring compliance and quality

Supply chain transparency requires visibility, which comes from managing all aspects of it in one area. With an integrated enterprise resource planning (ERP) solution in place, your business can have a single source system to manage order details, shipping and tracking information, finances, and invoicing.

This not only gives you better visibility into your orders, but it also gives you the ease of talking to your customers with greater confidence about their orders. Plus, managers and upper management executives have a greater oversight into every part of the supply chain with an integrated ERP solution so they can identify issues and find solutions much faster.

When it comes to supply chain management, your company has a lot of different variables to track. If any one piece falls out of the equation, you can easily end up losing profit. The best way to make sure that doesn’t happen is with ERP, or enterprise resource planning. By automating your supply chain and freeing up employees’ time for other tasks, you’ll be able to cut costs — and enhance profitability.

Supply chains are extremely complex, and businesses traditionally have had little access to data surrounding them. This makes it extremely possible for companies to track and trace materials, finished products and services from source all the way through to destination, wherever they are in the world.

Gaining transparency in your supply chain represents a real step forward towards enabling your business to achieve greater levels of operational efficiency.

ERP software has been the best solution for businesses looking to increase their supply chain transparency in order to make more informed decisions in real time.

Summary

Transparency is one of the most important benefits companies receive when they implement a solid ERP system. It’s easy to understand why supply chain transparency can be beneficial, but there are many unique ways in which it offers value. By automating the way an organization processes orders and manages inventory, supply chain transparency is achieved. Regardless of if a company sells through retail stores, online, or both channels, supply chain transparency allows them to comply with customer demands and industry regulations in the most efficient method possible.

Signum’s SAP Business One solution is an Enterprise Resource Planning (ERP) system that allows you to stop being in the dark about your supply chain. We help you connect your enterprise to suppliers and customers seamlessly, contact us for more details

Are You Alerted to Food Recalls?

Food recalls are devastating. They can tarnish the reputation of your organization, expose your company financially, and even put lives at risk. The food safety industry is constantly evolving to keep up with the latest technologies that are impacting the way we grow, harvest, process, transport, and distribute food products.

It’s safe to say that many Food and beverage brands have learned the hard way: It’s easier to prevent contamination than to recall and repair contaminated products. Although recalls affect a relatively small minority of food and beverage businesses, they are more costly to business operations than you might think.

Unfortunately, Food recalls are often the cost of doing business. They hurt your brand, your customer’s health and can damage your bottom line if customers stop trusting your brand altogether. For these reasons, food recalls must always be on the top of your mind because you must always be able to: Share, Track, Automate and Respond (STAR)

S – Share information with vendors in your supply chain

T – Track your products

A – Automate and collaborate

R – Respond quickly to changes in regulatory compliance

Traceability has never been more important in the food and beverage industries. Over the past decade, high-profile recalls and foodborne outbreaks have educated consumers about the importance of knowing where our food is coming from.

So, when it comes to food, your customers expect nothing but the highest quality. Recalls are an unfortunate reality that businesses must be prepared to handle. Whether or not your company has had any recalls, ensuring you’re ready if this scenario occurs is a priority.

A product recall can have a devastating impact on a company. No one wants to have to remove a product from the shelves. By implementing stricter standards during production and utilizing ERP software, food producers and suppliers can ensure that they are producing and supplying the highest quality products for their customers.

Good companies need to be ready for anything. That’s why forward-thinking manufacturers can help prepare for and reduce recall risks by utilizing several important features in ERP software—including supplier management, inventory control, and reporting. Using the tools at their disposal, a company can mitigate liabilities and protect their brand to turn a potential crisis into a future filled with opportunities.

By implementing systems that ensure the mandatory checks and balances are met, food and beverage companies can avoid costly product recalls and with the right ERP (Enterprise Resource Planning) solution in place, you’ll be able to spot contamination and handle recalls much quicker.

Most industries have specific software, and the food manufacturing industry is no different. As one of Europe’s most trusted enterprise resource planning (ERP) solutions, SAP Business One provides all the software you need to run your business, including functionalities like stock management, production management, purchasing, and accounting that are particularly useful for food manufacturing businesses.

With SAP Business One Industry Edition for food and beverage, you give yourself the tools you need to see and track products all the way from the farm, through manufacturing, and on to delivery. You will be able to respond quickly if a foodborne illness or laps in government inspections occurs, and remain confident in your ability to provide safe, quality products to your customers.

To better understand the benefits of implementing an ERP solution in your food business, contact us today!

ERP: 11 stats, facts, and data you need to know

In this blog, we will explore some of the key facts, stats and data you need to know about ERP.

The truth is that business in the 21st century is heavily supported by technology. It must be, to keep up with the competition and to better serve the customer. One of the pillars of any successful business is ERP software. The use of this delivers three main things: efficiency, oversight and control – all of which make it easier for management and employees to perform their tasks without hindering overall production or spending time on monotonous yet important tasks like double-entry bookkeeping. What is more, ERP solutions can provide a much-needed boost to your bottom line.

Here the top 11 ERP Facts, stats and data you should know;

  1. Reduce product loss by increasing the visibility of your inventory with ERP. You know how fast your products are moving through your entire operations. As such, you can make the necessary adjustments to improve efficiency.

 

  1. The global enterprise resource planning (ERP) software market is expected to reach $95.37 billion in 2021 up by an estimated 1%. Analysts suggest the growing adoption of ERP software by SMEs could be a major growth driver of this market.

 

  1. Over 40% of ERP software is used in the manufacturing sector, making it the largest consumer of ERP and that number is growing.

 

  1. 40% of market leaders are looking for new technologies in an ERP system.

 

  1. 95% of SMEs that implement ERP will improve some or all of their business processes over time.

 

  1. Most solutions are designed to allow users to generate insights without having specific data analytics or IT skills.

 

  1. ERP software reduces operational costs on average by 23% and administration costs by 22%.

 

  1. SAP reports that 92% of Ford Global 2,000 companies, along with 98% of the 100 most valued brands, use SAP solutions.

 

  1. Companies can see what orders are being created at any moment. They can use that to anticipate what their customers want.

 

  1. 88% of organizations that implemented ERP systems consider them important to their success.

 

  1. 14% of enterprises are planning to shift from an older ERP system to a new advanced system.

 

Signum Solutions specialises in SAP Business One, an all-in-one ERP package for the SME market. With over 10 years’ experience and specialist packages for Food & Beverage, Manufacturing, Wholesale and Chemicals, we have got your business covered.

Want to learn more about how SAP Business One can revolutionise your business? Download our free SAP Business One Infopack today.

 

ERP facts: Sources

https://www.appsruntheworld.com/?s=erp

https://cdn2.hubspot.net/hubfs/4439340/Panorama-Consulting-Group-The-2020-ERP-Report.pdf

https://www.aberdeen.com/solution/research/enterprise-resource-planning/

https://www.sap.com/

https://www.selecthub.com/enterprise-resource-planning/erp-case-study/

Choosing an ERP

Choosing an ERP system for your company is a complex process. There are risks, costs, and the reality of implementing something that you don’t really know how to use. But once you understand the features and benefits that ERP solutions provide and begin to compare providers for your company, the process becomes a lot easier. Most importantly, you’ll be on your way to better record keeping and better management for years to come.

Selecting the right ERP solution can be a big decision for your company. The right ERP system will change how your company performs, and you need to choose it carefully. You don’t want to make a decision based on how you think it should work; you want one that will actually work. To make an informed decision, we are going to look at some points that must be considered regarding choosing an ERP but first, what is ERP?

Enterprise Resource Planning (ERP) is a generic term that refers to computer software systems that support the planning and tracking of a wide variety of information including business processes and inventory. An ERP (enterprise resource planning) system is an integrated package of applications – software solutions tied together to give you a complete solution for finance, sales, operations, human resources and more. Unlike spreadsheets and manual systems that can fall apart when expanded, an ERP system provides all the technical tools you need to sustain your competitive edge.

Choosing an ERP solution is no small decision. It’s literally choosing how your company runs and has a big impact on your bottom line. Now, don’t worry, you’re not alone — plenty of people out there are in the process of choosing an ERP solution. The best way to make sure you end up with a solution that works for you is by weighing your options carefully with an open mind. This article will walk you through four important factors to consider, so you can make a decision that’s right.

These four factors are not listed in any particular order though each of them is crucial when evaluating ERP software.

Efficiency – Efficiency is a business necessity. Not having fast, accurate and current data means more time wasted trying to find info, reduced customer satisfaction; inefficient processes can also affect your bottom line. When looking for software, you need to look for software that enhances efficiency. You want to find something that doesn’t just solve the problem being presented to you, but also gives you time and space to grow.

Scalability – Scalability is a crucial aspect that many small businesses overlook when implementing a new technology solution. Scalability is essentially the ability for software or hardware to be easily expanded to handle increased workloads and meet up with the growing demands of an organization. Going with a scalable solution will undoubtedly help your business as it is one way to ensure seamless integration of new technologies as you move along in your business’ development.

Affordability – Affordability is often the determining factor of any ERP implementation. You will need to determine the cost of implementing the ERP system. The data from your discovery process will provide the foundation for this analysis, but you may want to consider other factors as well. Depending on the size of your organization and the complexity of your business processes, contracting with an implementation partner can be a sound decision. An impact analysis that includes factors such as IT labour costs, equipment and facilities space requirements, upgrades to legacy systems, updates to current business processes and incorporating new technologies can all factor into your budget considerations when choosing between on-premise and cloud solutions.

Deployment – Deployment is an important decision to make with your business. There are various deployment methods, such as traditional on-premise, cloud and subscription. Each of these offers its own advantages and disadvantages. You need to consider which would be a better choice for your business; these depend entirely on your business’s specific needs and requirements.

When choosing an ERP, it is important to not lose sight of what it is you are trying to achieve as a business. Identify your priorities, your goals, your mission and then begin to lay out the requirements for an ERP solution that will help your business become and remain competitive.

SAP Business One software for SMEs is a smart choice for SME’s. This ERP system delivers both traditional best practices and innovative solutions relevant to the needs of smaller businesses. The streamlined production process and simplified IT management are great ways to keep overhead costs under control, enabling you to grow without adding excessive expenditure, with a range of functionality that includes financials, CRM, and inventory management capabilities, you can run your entire business from one central information system.

Choosing the right ERP system for your business is one of the most important decisions you make. So give us a call. We’re here to help you find a solution that works for you.